MINI EXCAVATOR - Walker River Irrigation

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, specifically a mini excavator. The government is procuring this equipment to meet the needs of the Western Nevada Agency.

• The primary deliverable is a mini excavator (CASE CE CX50D CAB or equal requirement).

• The product must meet salient physical, functional, and performance characteristics.

• Delivery is required within 60 days after award.

• The offeror must demonstrate capability in meeting the delivery timeframe and the ability to deliver fully manufactured items that are in stock and ready to ship.

• Proof of being an authorized reseller is required, if applicable.

• The contract type will be a Firm-Fixed-Price (FFP) Purchase Order.

• The period of performance is not explicitly stated beyond the delivery timeframe.

• Quotes must be submitted electronically via email to melanie.schiaveto@bia.gov.

• The subject line for the email must be "[Company Name] Quote in Response to 140A1126Q0045".

• The quotation must include Company Information (Unique Entity ID, Contact Name, Phone Number & Email Address, RFQ Number, Quote Date), Specification Sheet of proposed equipment, and Pricing.

• A signed and completed IEE Representation Form and DIAR 1452.280-4 must be submitted.

• Pricing must be in FFP format and address all elements of the Statement of Work.

• Evaluation will be based on Technical Acceptability (meeting specifications, delivery timeframe, and reseller authorization) and Price. The award will go to the Lowest Priced Technically Acceptable quoter.

• The quotation due date is June 3, 2026, at 1700 PD.

• Contractor inquiries must be submitted by May 27, 2026, 5:00 PM Pacific Time.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• The NAICS code is 333120, Construction Machinery Manufacturing, with a size standard of 1,250 employees.

• The performance location is Western Nevada Agency, 311 E. Washington St., Carson City, NV 89701-4065.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 and CAAC Letter 2025-02.

Statement of Work (SOW) / Performance Work Statement (PWS)

To improve the maintenance of the Walker River Indian Irrigation Project (WRIIP) ditches and enhance worker safety during maintenance operations.

This project requires the acquisition of a mini excavator that meets specific towing limitations. Key aspects include:

• Delivery to WRIIP in Schurz, NV, scheduled between 8 am and 4:30 pm, Monday to Friday.

• The mini excavator must have an operating weight between 10,000 and 12,000 pounds and feature an enclosed cab.

• The excavator must include a mechanical thumb and two buckets (18-24 inches wide), one with teeth and one with a smooth edge.

• The vendor is responsible for providing on-site warranty service in Schurz, NV, or transport to a nearby shop (within 100 miles).

• Delivery timeframe: Monday to Friday, 8 am - 4:30 pm.

• Location for delivery and potential warranty service: WRIIP in Schurz, NV.

• The mini excavator must be capable of operating in uneven and narrow grounds surrounding WRIIP ditches.

• Vendor must provide warranty service.

• The WRIIP will provide an operator for offloading the mini excavator at the Western Nevada Agency, 311 E. Washington St., Carson City, NV 89701-4065.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: To be filled in by the offeror.
• Project Title: To be filled in by the offeror.
• Date of Form Submission: To be filled in by the offeror.
• Offeror Representation: Requires information on:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders seeking an award set aside under the Buy Indian Act must complete and submit this form. It requires representation that the enterprise meets specific criteria throughout the solicitation, award, and contract performance periods. Failure to provide accurate information may result in penalties.