Mirion Floor Monitors

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is seeking a Firm Fixed Price proposal/quote for specific items and/or services. The award will be made to the lowest priced, technically acceptable proposal.

• A firm fixed price quote with proposed delivery schedule.

• Completed and signed Representations & Certifications (BSD-CS-2260, dated 12/22/2025).

• Any exceptions taken to the terms and conditions must be explained.

• The specific items/services are detailed in the attached Bill of Materials (Attachment C).

• Contract Type: Firm Fixed Price.

• Offer Validity Period: 120 days.

• Anticipated Subcontract Period of Performance: To be determined.

• NAICS Code: 334519 Other Measuring and Controlling Device Manufacturing.

• Small Business Set-Aside: None.

• Proposals must be submitted via email to the Procurement Officer by 5:00 PM EST on 01/23/2025.

• Evaluation will be based on the lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No.

• RFP Attachments include: ORNL Terms and Conditions (Attachment A), Prime Contract Flowdowns (Attachment B), Bill of Materials (Attachment C), and Representations & Certifications (Attachment D).

• Special Provision: FAR 52.211-6 Brand Name or Equal applies.

• Questions are due by 01/21/2025 at 5:00 PM EST via email to the Procurement Officer.

• Procurement Officer: Javonte Thomas (thomasjm2@ornl.gov).

Form / Attachment / Pricing Sheet

This document outlines the Terms & Conditions for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the legal framework and expectations for agreements between the Company (UT-Battelle, LLC) and its Sellers.

• Definitions: Clarifies terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Resolution of Disputes: Outlines the legal framework for dispute resolution, prioritizing Federal law and then Tennessee state law.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Acknowledgement/Entire Agreement: States that these terms constitute the entire agreement and any changes require written acceptance.
• Communication: Restricts Seller's communication with the Government, with specific exceptions.
• Warranty and Inspection: Details warranties for goods and services, including conformance to requirements and freedom from defects.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for on-site deliveries to DOE laboratories.
• Electrical Equipment Requirements: Mandates listing by a nationally recognized testing laboratory (NRTL) or field evaluation.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination by the Company for convenience or default.
• Excusable Delay: Defines conditions under which Seller may be excused from nonperformance.
• Access: Requires compliance with DOE facility rules and policies.
• Changes: Details the process for making changes to the Purchase Order.
• Insurance and Indemnity: Specifies insurance requirements and Seller's responsibility to indemnify the Company.
• Information Technology: Requires adherence to IT security policies and requirements.
• Gratauties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Specific Clauses: Includes sections on Services Performed on DOE Site, Special Products and Services, Visa Denial, Walsh-Healey Public Contracts Act, Commercial Computer Software, No Automatic Renewals, Foreign Corrupt Practices Act, Export Control, Employee Concerns Program, and Protection of Personally Identifiable Information (PII).

This document is crucial for any potential bidder as it defines the contractual obligations, requirements, and legal framework governing the purchase of commercial products and services. Bidders must review these terms to understand their responsibilities regarding performance, compliance, warranties, insurance, dispute resolution, and data protection. It sets the standard for how business will be conducted under any resulting Purchase Order.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Bill of Materials for RFQ437016. It lists the specific items required for the opportunity.

• Item 1: Alpha/Beta 579 cm² CSP floor probe for RDS-31/32 (includes RDS holder). Part Number: 95464-SABS 579. Manufacturer: Mirion. Quantity: 2.
• Item 2: Survey meter Wide Range dose rate up to 1000 rem/h dose: 0.01 mrem-1000 rem. Part Number: 1233 324-RDS 32R. Manufacturer: Mirion. Quantity: 2.

This Bill of Materials provides specific part numbers, descriptions, and quantities for the items being procured. Bidders should use this information to accurately price their proposals and ensure they are quoting the correct equipment.

Other / Unclassified

This document, "Prime Supplemental Flowdown Document," outlines additional terms and conditions for subcontracts and purchase orders under a prime contract (No. DE-AC05-000R22725) with UT-Battelle, LLC, for Oak Ridge National Laboratory. It incorporates mandatory U.S. Government regulatory and customer obligations by reference. The document specifies that in case of conflict between clauses in this document and the identified Terms and Conditions, the version or date in this document takes precedence. It also states that clauses inapplicable to the contract's performance are considered self-deleting.

This document is crucial for potential bidders as it details the flow-down clauses and additional terms and conditions that will be incorporated into subcontracts or purchase orders. Bidders need to review these clauses to understand their obligations and ensure compliance with U.S. Government regulations and specific Oak Ridge National Laboratory requirements. The document lists numerous FAR (Federal Acquisition Regulation) and DOE (Department of Energy) clauses, often with applicability thresholds based on contract value or type, which directly impact the terms of any subcontract or purchase order issued under the prime contract.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their bid. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various regulations, and other relevant factors.

• Organization Type: Offeror must identify their business structure (e.g., individual, corporation, LLC).
• Small Business Status: Certifications regarding small business, small business joint venture, woman-owned small business, HUBZone small business, and service-disabled veteran-owned small business status.
• Export Control: Representations concerning Trigger List Items, Military/Space Items, and Dual Use Items.
• Buy American Act: Certification regarding domestic vs. foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Certain Telecommunications Equipment: Representations regarding the use of prohibited telecommunications and video surveillance equipment/services.
• Conflict of Interest: Disclosure of any potential organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification regarding the use of Federal appropriated funds for lobbying.
• Employee Concerns Program: Agreement to comply with requirements related to employee concerns and differing professional opinions.

Completing this form accurately is crucial for determining eligibility and compliance with the solicitation's requirements. It directly impacts how an offeror's business status is evaluated and whether they meet specific set-aside or socio-economic program criteria. Failure to complete or accurately represent information on this form could lead to disqualification or adverse findings.