Misawa Air Base Protestant Music Director

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance-Based Work Statement (PWS) outlines the requirements for a Protestant Music Director to provide choral and congregational musical direction for weekly Protestant worship services at the Misawa Air Base Chapel, Bldg. 358.

• Direct and coordinate music support for 52 regular Sunday Protestant Worship Services.

• Lead and participate in 52 weekly Protestant worship rehearsals.

• Provide music for up to 12 special seasonal worship services (e.g., Christmas, Easter).

• Participate in up to 36 rehearsals for special services.

• Select hymns, songs, and worship music, submitting selections for review and approval by the Protestant Worship Service Chaplain(s).

• Recruit and lead a volunteer worship team of at least four members.

• Ensure proper setup and tear down of sanctuary space, returning it to a neutral position.

• Provide a qualified substitute if unable to perform services.

• Services are to be performed at the Misawa AB Chapel, Bldg. 358, and other locations on Misawa AB as prescribed.

• The PWS covers a base year and two option years.

• Contractor personnel must undergo background checks, including fingerprinting and installation records checks.

• Base access requires submission of specific forms (5 AF Form 99, 35 FW Form 54) and obtaining a Common Access Card (CAC).

• Contractor personnel must comply with all Misawa AB security requirements, including anti-terrorism awareness training and reporting suspicious activity.

• Contractor must comply with various training requirements, including Sexual Assault Prevention and Response (SAPR), Total Confidentiality, and others as provided by the Government.

• The contractor is responsible for fire prevention in the performance area.

• The contractor must demonstrate proficiency through a resume and evaluation, including musical ability, reading music, and vocalization. English proficiency is required, with specific TOEIC/TOEFL/EIKEN scores if English is a second language.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) under FAR Part 12 & 13 for a Protestant Music Director at Misawa AB, Japan. The contractor will serve as the primary music director to provide choral and congregational musical direction for the Protestant Worship Service.

• Provide choral and congregational musical direction.

• Serve as the primary music director for the Protestant Worship Service.

• The service is a Non-Personal Service.

• Offerors must submit technical submissions on a separate document.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance:

  • Base Year: May 1, 2026 - April 30, 2027
  • Option Year 1: May 1, 2027 - April 30, 2028
  • Option Year 2: May 1, 2028 - April 30, 2029
  • Option Year 3: May 1, 2029 - April 30, 2030
  • Option Year 4: May 1, 2030 - April 30, 2031

• The Government reserves the right to award a contract for less than the 5-year period of performance.

• Quotes must be submitted via email to the Points of Contact (POCs) listed.

• Offer Due Date: March 26, 2026.

• Quotes must be valid through April 31, 2026.

• Questions due by: March 6, 2026, 11:00 AM Japan Standard Time (JST).

• Evaluation Factors: Best Value method, considering Technical Acceptability and Price. Technical Acceptability is a pass/fail factor based on Experience/Education and a Music Demonstration. The lowest Total Evaluated Price (TEP) among technically acceptable offers will be selected.

• Music Demonstration: Will involve playing four pieces of written music (two traditional hymns, two contemporary worship songs) provided on the day of the evaluation. Evaluation will be based on music reading ability, accuracy, and performance quality.

• Offerors must be registered in the System for Award Management (SAM) by April 30, 2026.

• Offerors must be registered in Wide Area Work Flow (WAWF).

• Attachments include: Performance-based Work Statement (PWS), Past/Present Experience Information, Provisions and Clauses, and Representations and Certifications.

• The Government reserves the right to award a contract without discussions.

Form / Attachment / Pricing Sheet

This document is a "Past/Present Experience Information" form. It requires offerors to provide detailed information about their past and present contracts or programs to demonstrate relevant experience. This form is intended to be completed separately for each contract/program submitted as evidence of experience.

• Offeror Information: Name, CAGE Code, Unique Entity ID.
• Program Details: Program Title, Contract Specifics (Agency, Contract Number, Type, Period of Performance, Dollar Value).
• Customer Points of Contact: Information for Government or Commercial contracts, including Program Manager/Site Manager and Contracting Officer(s).
• Performance Comments: Sections for comments on compliance with contract terms and conditions, and any performance deemed unacceptable.
• Service Description: A brief description of the service, including rationale for relevance, and identification of aspects (scope, magnitude, complexity) related to the proposed effort.

This form is crucial for bidders to document and present their relevant past performance. It directly impacts the evaluation of their experience and capability to perform the work described in the solicitation. Bidders must provide frank, concise, and relevant information as instructed, limiting the number of citations and their length as specified in the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Provisions and Clauses.pdf," contains a comprehensive list of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference into the contract. It also includes specific clauses related to payment instructions, contract terms, and options to extend services or the contract term.

• 252.232-7006 Wide Area Workflow Payment Instructions: Details the requirements for electronic invoicing and payment requests through the Wide Area Workflow (WAWF) system, including registration, training, and specific document types for various cost structures.
• 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders: Lists numerous FAR clauses that implement statutory or executive order requirements for commercial items, covering areas such as prohibitions, reporting, and small business concerns.
• 52.217-8 Option to Extend Services: Outlines the government's right to extend services for up to 6 months.
• 52.217-9 Option to Extend the Term of the Contract: Details the process and limitations for extending the contract term, with a total duration not to exceed three years and six months.
• 5352.201-9101 Ombudsman: Provides contact information for an ombudsman to facilitate the resolution of concerns from offerors.
• Solicitation Provisions/Clauses Incorporated by Reference: A lengthy list of additional FAR and DFARS clauses that are incorporated by reference, covering a wide range of topics including compensation, antiterrorism, cybersecurity, prohibitions, and small business matters.

This document is critical for bidders as it defines the contractual terms and conditions that will govern the awarded contract. Understanding these clauses is essential for accurately preparing proposals, ensuring compliance, and managing contract performance. Key areas for bidders to note include payment procedures (WAWF), mandatory compliance with numerous statutes and executive orders, and the potential for contract extensions.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 Representations and Certifications.pdf," contains the FAR Provision 52.212-3, "Offeror Representations and Certifications-Commercial Items (Oct 2022)." It outlines the required representations and certifications that offerors must complete as part of their response to a solicitation, particularly for commercial items.

• Completion Requirements: Offerors who have not completed annual representations and certifications electronically in the System for Award Management (SAM) must complete specific paragraphs of this provision. Those who have completed them in SAM only need to complete paragraph (b).
• Definitions: The document provides definitions for terms such as "Covered telecommunications equipment or services," "Economically disadvantaged women-owned small business (EDWOSB) concern," "Forced or indentured child labor," "Highest-level owner," "Immediate owner," "Inverted domestic corporation," "Manufactured end product," "Place of manufacture," "Predecessor," "Reasonable inquiry," "Restricted business operations," "Sensitive technology," "Service-disabled veteran-owned small business concern," "Small business concern," "Small disadvantaged business concern," "Subsidiary," "Successor," "Veteran-owned small business concern," "Women-owned business concern," and "Women-owned small business (WOSB) concern."
• Specific Representations: Includes representations related to:
  • Small business status (including joint ventures)
  • Veteran-owned, service-disabled veteran-owned, small disadvantaged, and women-owned small business status
  • HUBZone small business concerns
  • Previous contracts and compliance with Equal Opportunity clauses
  • Affirmative Action Compliance
  • Certification Regarding Payments to Influence Federal Transactions
  • Buy American Certificate and Free Trade Agreements
  • Trade Agreements Certificate
  • Certification Regarding Responsibility Matters
  • Predecessor of Offeror
  • Public Disclosure of Greenhouse Gas Emissions and Reduction Goals
  • Covered Telecommunications Equipment or Services

This document is critical for all potential bidders as it details the mandatory representations and certifications required for their offer to be considered compliant. Bidders must carefully review and complete the relevant sections to ensure they meet the government's requirements regarding business size, socio-economic status, and compliance with various federal regulations and policies. Failure to complete these accurately can lead to disqualification.

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for a Protestant Music Director position at Misawa AB, Japan. The government is anticipating a solicitation for this requirement, but this notice does not guarantee a future solicitation. The service is a non-personal service.

• Serve as the primary music director for a weekly Protestant Worship Service at the Misawa AB Chapel.

• Provide choral and congregational musical direction.

• The service will be in accordance with the attached Performance-based Work Statement (PWS).

• The contract is anticipated to be a Firm-Fixed-Price (FFP) contract.

• The period of performance includes a Base Year (May 1, 2026 - April 30, 2027) and four Option Years.

• The government reserves the right to award a contract for less than the full period of performance.

• Responses must be in writing. No telephonic inquiries.

• Offerors must be registered in Wide Area Work Flow (WAWF).

• Quotes must be valid through May 31, 2026.

• Incomplete quotes will be considered nonresponsive.

• Quotes must include Company Name, Name of Offeror, CAGE Code, Unique Entity ID, Point of Contact (E-mail), Telephone Number, SAM Registered? Y/N, and Period of Performance.

• Technical Acceptability will be evaluated on a pass/fail basis, with two subfactors: Experience/Education and Music Demonstration.

• The Music Demonstration involves performing four pieces of written music (two traditional hymns, two contemporary worship songs).

• Price will be evaluated based on Total Evaluated Price (TEP), which includes a six-month extension for Option to Extend Services.

• The government will use a Best Value method for award, considering both Technical Acceptability and Price.

• Not specified in this notice.

• This is NOT a solicitation. It is a Pre-Solicitation Notice.

• Offerors are cautioned to submit sufficient information and in the format of this Pre-Solicitation.

• The government reserves the right to award without discussions.

• Attachments include: Performance-based Work Statement (PWS), Past/Present Experience Information, Provisions and Clauses, and Representations and Certifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance-Based Work Statement (PWS) outlines the requirements for a non-personal service contract to provide a Protestant Music Director for the Misawa Air Base Chapel.

• Provide choral and congregational musical direction for weekly Protestant worship services and up to twelve (12) special seasonal services.

• Coordinate music support, including selecting hymns and worship music, in consultation with the Protestant Worship Service Chaplain(s) and other designated personnel.

• Lead and participate in weekly worship rehearsals and up to thirty-six (36) rehearsals for special services.

• Recruit and manage a volunteer worship team of at least four (4) individuals.

• Ensure proper setup, tear down, and security of chapel facilities used for services and rehearsals.

• Provide a qualified substitute if unable to perform services.

• Timeliness: No more than two (2) instances of tardiness, leaving early, or unplanned absences per month.

• Tasks: Contractor shall not miss more than four (4) Protestant Worship Services or seasonal performances per year.

• Rehearsals: Contractor shall miss no more than four (4) weekly rehearsals per year.

• Choir: Contractor must recruit and provide a minimum four (4) person choir for each service.

• Musical Acumen: Contractor will make no more than three (3) errors (missed notes) in any single performance.

• Services to be performed at the Misawa AB Chapel, Bldg. 358, and other locations on Misawa AB as prescribed.

• The contract period includes a base year and two (2) option years.

• Contractor personnel must meet specific qualifications, including proficiency in music direction and English communication.

• Background checks are required for all contractor workers, especially those interacting with minors.

• Contractor must comply with all security requirements, including base access procedures and anti-terrorism measures.

• Contractor is responsible for fire prevention in the area of performance.

• Government will provide workspace, office supplies, a piano/electronic keyboard, and sound equipment. Contractor is responsible for music supplies (submitted 60 days in advance) and all music in print/digital formats.

Form / Attachment / Pricing Sheet

This document, "Attachment 3_Provisions and Clauses.pdf," contains a comprehensive list of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference into the contract. It also includes specific clauses related to payment instructions, contract terms, and conditions for commercial items, and options to extend services or the contract term.

• FAR/DFARS Clauses: Lists numerous clauses covering a wide range of topics including:
  • Prohibitions and restrictions (e.g., confidentiality agreements, Kaspersky Lab hardware/software, telecommunications equipment, ByteDance applications, foreign purchases, Maduro regime business).
  • Small business programs (e.g., HUBZone, SDVOSB, WOSB, small business subcontracting plans).
  • Labor standards and equal opportunity (e.g., service contract labor standards, equal opportunity for veterans and workers with disabilities, minimum wages, paid sick leave).
  • Payment and invoicing instructions (e.g., Wide Area Workflow (WAWF) payment instructions, electronic funds transfer).
  • Other requirements such as whistleblower protections, cybersecurity, and reporting.
• WAWF Payment Instructions (DFARS 252.232-7006): Details how contractors must submit payment requests and receiving reports electronically through the Wide Area Workflow (WAWF) system, including required document types and routing information.
• Contract Terms and Conditions for Commercial Items (FAR 52.212-5): Incorporates numerous FAR clauses applicable to commercial items, covering a broad spectrum of regulatory and compliance requirements.
• Option Clauses (FAR 52.217-8 and 52.217-9): Outlines the government's option to extend services and the contract term, including limitations on duration and notice periods.
• Ombudsman Information (DFARS 5352.201-9101): Provides contact information for an ombudsman to facilitate the resolution of concerns from offerors and potential offerors.

This document is critical for bidders as it defines the legal and contractual framework governing the opportunity. It details the specific clauses and provisions that will be incorporated into the resulting contract, impacting compliance, operational procedures, payment processes, and overall risk management. Bidders must carefully review these clauses to understand their obligations and ensure their proposals adequately address all requirements. The WAWF payment instructions are particularly important for understanding how payments will be processed.

Form / Attachment / Pricing Sheet

This document, "Attachment 4_Representations and Certifications.pdf", contains the Federal Acquisition Regulation (FAR) provisions that offerors must complete and return as part of their response to the solicitation. It is intended to gather necessary representations and certifications from potential bidders.

This document outlines FAR Provision 52.212-3, "Offeror Representations and Certifications-Commercial Items (Oct 2022)". It details various definitions relevant to these representations, including terms like 'Covered telecommunications equipment or services,' 'Economically disadvantaged women-owned small business (EDWOSB) concern,' 'Forced or indentured child labor,' 'Highest-level owner,' 'Immediate owner,' 'Inverted domestic corporation,' 'Manufactured end product,' 'Place of manufacture,' 'Predecessor,' 'Reasonable inquiry,' 'Restricted business operations,' 'Sensitive technology,' 'Service-disabled veteran-owned small business concern,' 'Small business concern,' 'Small disadvantaged business concern,' 'Subsidiary,' 'Successor,' 'Veteran-owned small business concern,' 'Women-owned business concern,' and 'Women-owned small business concern.'

It also specifies the process for completing these representations: offerors who have completed them electronically in the System for Award Management (SAM) only need to complete paragraph (b). Those who have not completed them electronically must complete paragraphs (c) through (v).

The document includes sections for:

• Annual Representations and Certifications (paragraph (b))
• Representations for supplies/services in the U.S. or outlying areas (paragraph (c)), covering small business, veteran-owned, service-disabled veteran-owned, small disadvantaged, women-owned, WOSB joint venture, EDWOSB joint venture, women-owned business, and HUBZone small business concerns.
• Representations related to Executive Order 11246 (paragraph (d))
• Certification Regarding Payments to Influence Federal Transactions (paragraph (e))
• Buy American Certificate (paragraph (f))
• Buy American-Free Trade Agreements-Israeli Trade Act Certificate (paragraph (g))
• Trade Agreements Certificate (paragraph (h))
• Certification Regarding Responsibility Matters (paragraph (i))
• Certification Regarding Knowledge of Child Labor (paragraph (j))
• Place of manufacture (paragraph (k))
• Certificates regarding exemptions from the Service Contract Labor Standards (paragraph (l))
• Taxpayer Identification Number (TIN) and Type of organization (paragraph (m))
• Restricted business operations in Sudan (paragraph (n))
• Prohibition on Contracting with Inverted Domestic Corporations (paragraph (o))
• Prohibition on contracting with entities engaging in certain activities or transactions relating to Iran (paragraph (p))
• Ownership or Control of Offeror (paragraph (q))
• Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction (paragraph (r))
• Predecessor of Offeror (paragraph (s))
• Public Disclosure of Greenhouse Gas Emissions and Reduction Goals (paragraph (t))
• Prohibition on requiring confidentiality agreements for reporting waste, fraud, or abuse (paragraph (u))
• Covered Telecommunications Equipment or Services-Representation (paragraph (v))
• Covered Defense Telecommunications Equipment or Services—Representation (paragraph (w))
• Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (paragraph (x))

Bidders must carefully review and complete the relevant sections of this document to ensure their offer is compliant. Failure to provide accurate and complete representations and certifications may impact their eligibility for award. It is crucial for bidders to understand the definitions and requirements outlined to correctly represent their business status and compliance with various federal regulations and policies.

Form / Attachment / Pricing Sheet

This document is the "PAST/PRESENT EXPERIENCE INFORMATION" form. It is designed to collect detailed information about an offeror's past and present contracts or programs to assess their relevant experience for a potential solicitation. Bidders must provide a separate completed form for each contract/program they wish to submit as evidence of their experience.

• Offeror Information: Company/Division Name, CAGE Code, Unique Entity ID.
• Program Details: Program Title, Contract Specifics (Agency, Contract Number, Contract Type, Period of Performance, Contract Dollar Value).
• Customer Points of Contact: For Government contracts, details for Program Manager/Site Manager, Contracting Officer, and Administrative Contracting Officer. For commercial contracts, points of contact fulfilling similar roles.
• Performance Comments: Specific sections for comments on compliance with contract terms and conditions, and any known unacceptable performance.
• Service Description: A brief description of the service, including rationale for relevance, and identification of aspects (scope, magnitude, complexity) of the contracts that relate to the proposed effort.

This form is crucial for bidders to demonstrate their qualifications and relevant experience. The information provided will likely be a key factor in the evaluation of proposals. Bidders must carefully complete this form for each relevant contract, providing frank and concise comments as instructed, and ensuring the details align with the requirements of the solicitation.