MLI for SSR2 CMS

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab) for the procurement of specific assemblies. The government is seeking firm-fixed price proposals for these items.

The RFP lists 11 specific items (assemblies) with quantities, including various "MLI" (Multi-Layer Insulation) components such as "SSR SIDE PORT COVER," "SSR2 TOP PORT," "SSR COLD MASS US END," "SSR2 UPR COLD-MASS," "SSR2 STRONGBACK ASSY," "SSR2 CAVITY," and "SSR COLD MASS DS END." It also includes "MLI SLEEVE, SSR VESSEL WINDOW" and "INSULATION, SSR SUPPORT POST TUBE."

• Contract Type: Firm-fixed price.

• Period of Performance: Not explicitly stated, but proposals are due May 26, 2026.

• Estimated Value: Not stated.

• Submission Deadline: Proposals are due by 5pm CDT on May 26, 2026.

• Submission Requirements: The RFP response must include a completed RFP page, SARC Form (if not completed in the last year), and PUR-466 Form.

• Evaluation Criteria: This is a best-value source selection. Award will be made to a responsible supplier whose proposal conforms to requirements and represents the best value, judged by the lowest price of technically acceptable offerors. Fermilab intends to award without discussions.

• Delivery Terms: Incoterms 2020 DAP Batavia IL.

No specific set-aside is mentioned. The materials, supplies, or services are for work done under Prime Contract NO. DE AC02 07CH11359 with the U.S. Department of Energy.

• All proposals must be in accordance with Procurement Specification ED0047237.
• The 65 units will ship to Fermilab Receiving Warehouse 2, Batavia, IL.
• FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors to provide information about their business, ownership, and compliance with various regulations. It is used by Fermi Forward Discovery Group, LLC (FermiForward) to gather necessary certifications and representations from potential subcontractors.

• Offeror Information: Includes details such as Offeror Name, Parent Company Name, Address, Contact Information, Number of Employees, EIN/TIN, Website, NAICS/DUNS numbers, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows the offeror to self-certify as a Large Business, Small Business, or Foreign Business, and further specify diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Inquiries about reporting executive compensation if certain revenue thresholds from Federal contracts are met.
• Offeror Responsibility: Certifications regarding accounting systems, responsibility in accordance with FAR 9.104, and compliance with anti-trafficking laws.
• Employment Eligibility Verification: Requirements related to E-Verify.
• Export/Import Control Certifications: Agreement to comply with U.S. export/import control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Certifications related to Equal Opportunity (EEO-1), Affirmative Action, and limitations on pass-through charges.
• Certification: A final section for the authorized representative to certify the accuracy of the provided information and acknowledge compliance with contracting programs.

This form is critical for any potential subcontractor looking to do business with FermiForward. Bidders must accurately complete and submit this SARC form as part of their proposal or subcontracting process. Failure to provide complete and accurate information may impact eligibility or the ability to be awarded a subcontract. It outlines the specific business, legal, and regulatory requirements that subcontractors must meet.

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," serves as a collection of required certifications and representations for offerors responding to a solicitation. It outlines various compliance requirements that potential bidders must acknowledge and certify to, ensuring adherence to government regulations and policies.

• Export/Import Control: Requires information on the offeror's export compliance point of contact and certifications regarding the nature of items furnished (e.g., military/space applications, dual-use items).
• Buy American Act Certifications: Includes detailed clauses and certifications related to domestic preference for construction materials and supplies, including definitions of domestic and foreign materials, cost thresholds, and exceptions.
• Price Determination: Certifies independent price determination and prohibits collusion or anti-competitive practices.
• Payments to Influence Federal Transactions: Requires certification that no appropriated funds have been used to influence federal transactions.
• Responsibility Matters: Certifies the offeror's responsibility, including absence of debarment, suspension, or convictions for fraud, and status of federal taxes.
• Patent Rights: Addresses patent rights for technical data and computer software, and patent rights retention for contractors.
• Combatting Trafficking in Persons: Requires certifications related to compliance plans and due diligence to prevent trafficking in persons.
• Revision Table: Details the history of changes to the document, including updates to clauses, name changes, and corrections.

Bidders must carefully review and complete all applicable sections of this document to ensure their proposal meets the government's compliance requirements. Failure to provide accurate certifications may impact the evaluation of their offer and their responsibility determination. Specific attention should be paid to the Buy American Act clauses, export controls, and certifications regarding independent pricing and ethical conduct.

Form / Attachment / Pricing Sheet

This document, "PIP-II PROD SSR2 Cryomodule - Procurement & Fabrication Specifications - MLI", outlines the technical specifications and requirements for the procurement and fabrication of Multi-Layer Insulation (MLI) blankets for the PIP-II project at Fermilab. It serves as a detailed guide for potential bidders on what is required for the MLI.

• Project Overview: Briefly describes the PIP-II project and its significance.
• Scope of Work: Details the invitation to offer for the manufacture and delivery of MLI blankets, including design, material procurement, fabrication, and quality assurance.
• Technical Specifications: Provides detailed requirements for MLI blanket design, assembly, materials (aluminized PET film, polyester net/microfiber glass fabric), perforation, and handling.
• Quantities: Table 1 lists specific MLI components (e.g., MLI, SSR SIDE PORT COVER, MLI, SSR2 TOP PORT) and their required quantities.
• Procurement Process: Outlines the bidding phase, including quotation requirements, technical proposals, and management control plans. It also details the technical and cost evaluation phase and execution phase.
• Manufacturing Program: Specifies hold points, deliverables, and timelines for manufacturing, including a kick-off meeting and readiness reviews.
• Quality Assurance: Mandates a quality assurance plan compliant with ISO 9001, covering aspects like material quality control, dimensional checking, certifications, and packing.
• Handling and Transport: Provides instructions for clean handling, protection against damage, and specific packing requirements for shipment to Fermilab.

This document is critical for bidders as it defines the exact technical requirements, quantities, materials, quality standards, and procurement process for the MLI blankets. Bidders must carefully review these specifications to determine their capability to meet the requirements and to prepare a compliant technical and cost proposal. It highlights the need for detailed design, adherence to strict quality control, and specific handling/packaging procedures.