56--MN-FWS RICE LAKE NWR-AGGREGATE MATERIALS

Amendment / Modification

• This amendment (0001) to solicitation 140FGA26Q0023 is effective 04/23/2026.

• The purpose of this amendment is to answer a vendor question received.

• An attachment, "B09_Amend-1-QA_1p", is provided to address the vendor question.

• The amendment addresses a vendor question, implying potential impact on understanding requirements.

• The amendment does not explicitly state a change to proposal deadlines or submission requirements. However, bidders should review the attached "B09_Amend-1-QA_1p" for any information that may affect their proposals.

• The Period of Performance mentioned in the amendment is 06/01/2026 to 09/30/2026.

Questions & Answers / Clarifications

This document provides a clarification in response to a vendor question regarding site access for large vehicles.

• Vehicle Access: A tractor-trailer can be used at the proposed dump site. However, turning around will require using the road. The vendor would need to turn and back in from the intersection, which is not ideal but feasible.
• Site Location: A map is provided showing the proposed dump site marked with a red circle. The map includes "Auto Tour Rd," a "Vault Toilet," and the "Rice Lake Observation Tower."
• Map Link & Coordinates: A Google Maps link (https://maps.app.goo.gl/TmZ1qo5Z5bDVYg7DA) and coordinates (46°31'31.2"N 93°23'01.1"W) are provided for the location.

This clarification provides specific details on site access and location, which may influence a bidder's assessment of logistical requirements for the opportunity.

Solicitation / RFP / RFQ

This solicitation is for the purchase and delivery of base aggregate, general fill material, rock boulders, and topsoil for the construction of an overlook at the Rice Lake NWR near McGregor, Minnesota. The document includes requirements, delivery locations, and maps.

• Type 5 Base Aggregate: 70 tons

• General Fill Material: 700 cubic yards

• Rock Boulders: 30 each

• Topsoil: 90 cubic yards

• Period of Performance: June 1, 2026 to September 30, 2026.

• Delivery for all materials is due by September 30, 2026.

• A majority of materials are required between June 2026 and August 2026.

• Questions and quotes should be emailed to nicole_johnson@ios.doi.gov.

• Contractor quotes must include a breakdown of each material by unit price and total.

• Delivery fees should be included in the price.

• Offerors must confirm their ability to meet the delivery schedule.

• Offerors must provide firm name, UEI, point of contact, phone, and email.

• This acquisition is set aside for Small Business (100%).

• NAICS Code: 212321

• Size Standard: 500 employees

• The solicitation number is 140FGA2600023.

• The issue date is April 23, 2026.

• The offer due date is May 5, 2026, at 1700 ED local time.

Solicitation / RFP / RFQ

This solicitation is for Aggregate and Materials for the U.S. Fish and Wildlife Service at the Rice Lake National Wildlife Refuge in McGregor, MN. The majority of materials are required within a two-week period between June 2026 and August 2026 for the construction of an overlook. This is a TOTAL SMALL BUSINESS SET ASIDE.

• Aggregate and Materials for overlook construction.

• Delivery timeframe: A majority of materials required within a two-week period between June 2026 and August 2026.

• Contract Type: Firm-fixed-price.

• Award: A single award will be made to the responsible offeror whose quotation represents the best value to the Government, considering price and non-price factors.

• Evaluation Method: Comparative evaluation, assessing relative strengths, weaknesses, and benefits of each quotation.

• Quotes Due: Tuesday, May 5, 2026, by 5:00 pm EDT.

• Submission Method: Quotes must be submitted via email to nicole_johnson@ios.doi.gov.

• Questions: All questions must be submitted in writing via email to nicole_johnson@ios.doi.gov. Inquiries received within 72 hours of the closing date may not receive a response. Answers to questions may be provided via an Amendment.

• This solicitation is a TOTAL SMALL BUSINESS SET ASIDE.

• NAICS Code: 212321

• Small Business Size Standard: 500 employees.

• Only responsible small business sources may submit a quote.

• The controlling law regarding certain terms and conditions remains unsettled by the Federal judiciary.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

• Vendors must be registered and active in SAM.gov to be considered for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for furnishing and delivering materials for the construction of an overlook at the Rice Lake National Wildlife Refuge (NWR) near McGregor, Minnesota.

• The U.S. Fish & Wildlife Service (FWS) requires the contractor to supply and deliver specific materials for the overlook project.

• Materials to be supplied include:

  • Type 5 Base Aggregate (70 TONS)
  • General Fill Material (700 CUBIC YARDS)
  • Rock Boulders (30 EACH)
  • Top Soil (90 CUBIC YARDS)

• All materials are to be delivered to the project location at the Rice Lake NWR overlook.

• Materials must meet the specifications outlined in the document and referenced MNDOT SS.

• Surfacing Aggregate: Must meet MNDOT SS, Class 1, with specific clay and plasticity index requirements.

• Rock Boulders: Locally available, hard rock (sandstone, limestone, granite), sized for seating/climbing (20-36" high, 24-36" deep, 36-60" long), stable, and from a single source.

• General Fill Material: Natural material, stable, suitable for compaction, sand limited to 50%.

• Top Soil: Locally available, weed-free, suitable for re-vegetation, meeting MNDOT SS classifications.

• Aggregate must be delivered with a moisture content within ±4% of optimum for compaction.

• Delivery period: Primarily within a two-week period between June 2026 and August 2026, as requested by Refuge Staff.

• Place of Performance: Rice Lake NWR overlook, near McGregor, Minnesota.

• Delivery amounts per day will be requested by Refuge Staff.

• Materials may need to be dumped in off-road construction areas.

• Contractor must adhere to State and Local traffic laws during deliveries.

• Contractor must provide Material Safety Data Sheets (MSDS) for hazardous materials.

• All equipment and activities must comply with OSHA Regulations.

• Contractor must provide necessary Personnel Protective Equipment (PPE) and documentation of training.

• Submittals required prior to work initiation include proposed material sources, laboratory testing data, Class 1 Aggregate Gradation reports, General Fill material classification, Topsoil source/classification, and pictures/sizes of rock boulders.

• Government may perform testing of materials at its expense.

• If additional materials are needed, costs will be negotiated. If less material is delivered than estimated, a credit will be given to the government.