Mobile CT scanner lease for Alexandria LA VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 16, is soliciting quotations for a Mobile CT Scanner lease for the Alexandria VA Medical Center (VAMC) in Pineville, LA. This is a Firm-Fixed-Price contract, designated as a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due by March 9, 2026, at 4:00 PM CDT.
Scope of Work
The requirement is for the lease of a fully functioning and operable mobile CT scanner and trailer. The equipment must meet or exceed the specifications of a Canon Aquilion 80 or 160 slice CT scanner. Key deliverables include:
- Equipment, tools, materials, labor, transportation, and site construction (including utility hook-ups).
- On-site installation and all necessary provisions for the equipment lease.
- Capability for image and data transfer to multiple modalities, including VA PACS, VISTA Imaging, printers, and Hospital RIS System (full DICOM Communication).
- Contractor must be TJC (The Joint Commission) Accredited and follow established TJC guidelines for mobile CT operations.
- Minimum system requirements include: 160 row preferred (80 row minimum) enabling 0.5mm imaging, dose reduction software, 78 cm central bore, weight capacity over 550 lbs, FDA cleared single energy metal artifact reduction software, dual power injector, and full compatibility with hospital PACS (DICOM 3.0).
- Comprehensive service and maintenance, including Preventative Maintenance (after normal duty hours), parts, labor, and 24-hour telephone technical support with a 1-hour response time.
- Contractor is responsible for ensuring no VA data leaves the station (hard drive retention).
Contract Details
- Contract Type: Firm-Fixed-Price (Request for Quotation - RFQ).
- Period of Performance: A two-month base period with two additional one-month option periods. The estimated period is April 20, 2026, to June 20, 2026, plus one optional month.
- Delivery & Installation: Equipment to be delivered to Alexandria VAHCS, 2495 Shreveport Hwy 71N, Pineville, LA 71360. Installation must adhere to manufacturer's specifications and safety standards, potentially requiring night/weekend work with 72 hours' notice.
- Warranty: A one-year manufacturer's warranty covering all parts and labor, including travel and shipping costs.
Submission & Evaluation
- Quotations Due: March 9, 2026, 4:00 PM CDT.
- Questions Due: March 4, 2026, 4:00 PM CST, submitted to bennett.smith2@va.gov. Answers will be provided via email or solicitation amendment.
- Required Submissions: Offerors must include a signed Limitations on Subcontracting certification. If applicable, include relevant Federal Supply Schedule (FSS) contract information.
Eligibility / Set-Aside
This solicitation is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be actively registered in SAM and SBA, and certified/listed in the SBA certification database. The NAICS code is 532490 with a small business size standard of $40 million.