Mobile X-Ray Inspection Vehicles

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the tasks necessary to provide U.S. Customs and Border Protection (CBP) with Dual View Mobile X-Ray Vehicles. These vehicles will enable CBP officers to conduct Non-Intrusive Inspections (NII) of passenger baggage and parcels at U.S. land, air, and seaports of entry to prevent the illegal entry of contraband and facilitate legitimate trade.

• Supply turn-key mobile dual view x-ray vehicles with NII capabilities for U.S. Ports of Entry (POEs).

• The vehicles will be offered as a Commercial system, but may require modifications to support CBP's Concepts of Operation (CONOP).

• CBP intends to procure up to 130 vehicles.

• The system must meet stringent radiation safety standards (as low as possible, not exceeding 0.1 Rem per year).

• The contract may include training and optional years of maintenance services beyond the initial warranty.

• Reliability, Availability, and Maintainability (RAM) are critical. Minimum requirements include:

  • Mean Time Between Failure (MTBF): >= 1,000 hours or 8,000 scans.
  • Operating life: >= 10 years.
  • Operational Availability (Ao): 95% for CONUS locations, 90% for OCONUS locations.
  • Mean Downtime (MDT): <= 24 hours.

• Specific performance criteria are detailed for X-ray system performance, including wire resolution, penetration, and imaging capabilities (e.g., meeting ASTM F792-08 standards).

• The contract will have a 5-year Ordering Period.

• Delivery of systems will be Free on Board (FOB) Destination to government-specified CONUS and OCONUS locations.

• Delivery of the first system is due no later than 120 days after receipt of a Delivery Order, followed by subsequent deliveries.

• Technical/Operational Requirements: Includes detailed specifications for vehicle dimensions, engine, power systems, safety features (e.g., fire extinguishers, first aid kits, emergency lighting, siren), X-ray system components (source, imaging capabilities, performance), conveyor system, computer operator's station, and operational environment (temperature, humidity, air velocity).

• Information Technology Security: Adherence to all DHS and CBP IT security policies is mandatory.

• Quality Assurance and Testing: Includes Project Management Plan, Contractor Testing (First Article, Factory, Site Acceptance), Technical Reviews, Material Discrimination Testing, and Radiation Safety protocols.

• Configuration Management: Strict adherence to configuration management plans and documentation.

• Warranty: A minimum of five-year Failure Free total system warranty is required, including corrective and preventive maintenance.

• Data Item Deliverables (DIDs): Numerous DIDs are specified for various reports, plans, manuals, and training materials.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery / Indefinite Quantity (IDIQ) contract for Non-Intrusive Inspection (NII) Mobile X-Ray Inspection Vehicles and related services for the U.S. Customs and Border Protection (CBP). The acquisition will be conducted using FAR Part 12 and 15, with specific class deviations.

• Mobile X-Ray Inspection Vehicles (Medium Energy Mobile System)

• Training Development

• Operator Training

• Shipping (OCONUS)

• Weatherproofing

• Cold Weather Package

• On-Demand Services (CLIN 70 pricing to be negotiated at the Delivery Order level)

• Contract Type: IDIQ with Firm Fixed Price (FFP) or Fixed Unit Price (FUP) Delivery Orders.

• Ordering Period: 60 months (5 years) from the date of award.

• Maximum Amount: $85,000,000.00.

• Minimum Guarantee: The initial Delivery Order.

• Pricing: FOB Destination. Includes shipping, set-up, and factory test representation. Pricing for contiguous US is required; OCONUS shipping may be quoted separately.

• Proposal Submission: Must be submitted electronically via email to Christopher J. Shaw. Organized into Volume I (Technical/Management), Volume II (Past Performance), and Volume III (Price).

• Technical Proposal: Max 25 pages, detailing approach to meet SOW requirements, including vehicle specs, safety, testing, lifecycle support, and integration with CBP systems.

• Past Performance: Max 10 pages, detailing experience with similar systems/services, customer satisfaction, problem resolution, and quality of deliverables. References required.

• Price: Firm-fixed prices for all items listed in the Schedule of Supplies/Services.

• Offer Validity: At least 180 calendar days from solicitation closing date.

• Questions Deadline: March 20, 2026, 10:00 AM PT.

• Offer Due Date: April 6, 2026, 10:00 AM PT.

• Basis of Award: Best value trade-off analysis, considering technical approach, management approach, past performance, and price.

• The acquisition is unrestricted.

• Attachment 1: Statement of Work.

• Attachment 2: Past Performance Questionnaire.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to evaluate an offeror's experience on projects similar in scope, size, and complexity to the U.S. Customs and Border Protection (CBP) Mobile X-Ray Vehicles IDIQ Contract. The information gathered will assess the offeror's capability to successfully perform the contract requirements.

• Section 1: General Information: Collects details about the offeror, the project, and the customer point of contact.
• Section 2: Project Description: Requires a description of the project's scope, size, complexity, the offeror's role, and whether it involved Mobile X-Ray Vehicles or Non-Intrusive Inspection (NII) / Biometrics Entry/Exit (BEE) technologies.
• Section 3: Performance Evaluation: Asks for ratings (Excellent to Unsatisfactory) on various performance areas such as schedule adherence, budget, quality, technical expertise, communication, and customer satisfaction, with space for comments.
• Section 4: Strengths and Weaknesses: Prompts for key strengths and areas for improvement.
• Section 5: Additional Feedback: Inquires about the likelihood of recommending the contractor for similar work and any other relevant comments.
• Section 6: Certification: Requires certification of the information's accuracy.

Offerors should ensure their past performance references are aware of this questionnaire and can provide detailed, positive feedback. The information collected directly impacts the Past Performance evaluation factor of the overall solicitation. Completed questionnaires should be returned to christopher.j.shaw@cbp.dhs.gov.