R--Mock Survey (Operational Assessment) for AFRH

Amendment / Modification

This amendment (0001) to solicitation 140D0426Q0326 has the following changes:

• The quote due date has been extended to April 16, 2026.

• Questions and answers are attached to this amendment.

• Solicitation due date.

• Questions and Answers (attached).

• The proposal deadline has been extended to April 16, 2026.

• Bidders should review the attached questions and answers for clarification on the solicitation requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Operational Assessment for Armed Forces Retirement Homes (AFRH)" acquisition. It clarifies requirements and procedures for the performance-based acquisition.

• Set-Aside: The requirement is set aside 100% for Small Business.
• Severability: The requirement is non-severable.
• Scope of Work: Long Term Care, Memory Support Services, and post-survey action plan review and mitigation support are included. The level of effort and on-site days are at the quoter's discretion.
• Reporting: Separate findings reports are expected for each campus.
• Technical Quote: A Quality Control Plan is required as part of the technical proposal. Staffing plans and schedule/milestone approaches are at the quoter's discretion.
• Key Personnel: The Government does not prescribe a minimum number of key personnel or specific labor categories; quoters should determine the staffing structure.
• Price Quote: A firm-fixed price per campus and a Total Combined Price are required, with a supporting cost breakout by labor, travel, and other direct costs.
• Teaming/Subcontracting: Teaming arrangements and subcontracting are permitted. FAR clause 52.219-14, Limitations on Subcontracting, is added.
• Incumbent: There is no incumbent contractor for this requirement.
• Site Access: Advanced notice, visitor badges, and escorts will be provided. Reports are expected for each campus.
• Workspace: The organization will provide work and interview space, and necessary documents and personnel.
• Scheduling: August 2026 is a constraint for the DC campus, and October 2026 for the Gulfport campus, in addition to federal holidays.
• Health Documentation: Documents should be provided to the COR at the time of survey scheduling.
• Page Limits: The Technical Quote is limited to 10 pages (PDF format), excluding the Quality Control Plan and resumes. The Price Quote can be PDF or Excel.
• Evaluation: Technical is more important than Past Performance, and both are more important than Price.
• Award: The Government reserves the right to make award without discussions.

This Q&A document clarifies key aspects of the solicitation, including set-aside status, scope of work details, submission requirements for technical and price quotes, and evaluation criteria. It emphasizes the performance-based nature of the acquisition and the flexibility afforded to quoters in determining their approach.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for a firm-fixed-price purchase order for an on-site survey and a structured findings report with recommendations. The purpose is to prepare the Armed Forces Retirement Homes (AFRH) for Joint Commission Accreditation at their Washington DC and Gulfport, MS campus locations.

• Conduct an operational assessment (Mock Survey).

• Prepare AFRH for Joint Commission accreditation across various care settings (Ambulatory Care, Home Care, Nursing Care, Life Safety/Environment of Care, Assisted Living Services, Long Term Care Services, and Memory Support Services).

• Provide a Mock Survey Findings Report, including identified gaps and recommendations for corrective action.

• Anticipated Award Type: Fixed Price.

• Period of Performance: May 1, 2026, to October 31, 2026.

• NAICS Code: 541611 (Administrative Management and General Management Consulting Services).

• Size Standard: $24.5 million.

• RFQ is set aside for Small Business award.

• Quotes are due by 3:00 p.m. ED on April 8, 2026.

• Questions are due by 3:00 p.m. ED on April 8, 2026, and should be emailed to Catherine Mattocks.

• Quotes must be submitted in two separate electronic files: Volume I - Technical and Volume II - Price.

• Evaluation will be based on best value, considering Technical, Past Performance, and Price. Technical and Past Performance combined are more important than Price.

• Technical Acceptability will be evaluated based on the proposed services meeting requirements and demonstrated expertise.

• Past Performance will be evaluated using CPARS.

• Price will be evaluated through price analysis.

• This RFQ is set aside for a Small Business award.

• Attachment 1 - PWS (Performance Work Statement) is referenced.

• Government Points of Contact: Catherine Mattocks (Contracting Officer and Contract Specialist/Procurement Technician).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for an Operational Assessment (Mock Survey) to prepare the Armed Forces Retirement Homes (AFRH) for Joint Commission Accreditation.

• Conduct an on-site survey and provide a structured findings report with recommendations for Joint Commission Accreditation at AFRH campuses in Washington, DC and Gulfport, MS.

• Focus areas include: Nursing Care Center, Environment of Care/Life Safety, Home Care, Ambulatory Healthcare, Infection Prevention and Control Program, and Assisted Living.

• Services include assessing organizational compliance in areas such as leadership, patient safety, infection prevention and control, medication management, emergency management, waived testing, dental services, use of data, and medical staff.

• Review facility action plans for mitigation and propose changes or educational materials.

• Services must be performed 100% in accordance with current Joint Commission standards.

• Delivery of services according to the timeline specified in the PWS.

• A Quality Control Plan (QCP) must be provided as part of the technical proposal, detailing the methodology for monitoring and controlling quality.

• The assessment will be conducted at the AFRH campuses in Washington, DC and Gulfport, MS.

• Contractor personnel must be free of communicable disease and undergo tuberculosis testing (PPD).

• Personnel must have effective oral and written communication skills in English.

• Personnel must be knowledgeable in current Joint Commission standards and survey approaches for Nursing Care Services, Ambulatory Care Services, Assisted Living, and Home Care Services, including Life Safety standards.

• Adherence to HIPAA and other relevant regulations regarding protected health information is required.

• Offerors must provide names and resumes of Key Personnel demonstrating relevant experience and qualifications.