Modify Lighted Panel, IFF for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, likely for commercial items or services, as indicated by the inclusion of FAR 52.12-1 and 52.12-2 clauses. The government intends to evaluate offers and award a contract, potentially on a sole source basis to E.D.N. Aviation Inc., but will consider quotations from all responsible sources.

• Offerors must submit signed and dated offers including the solicitation number, offeror's name/address/phone, Unique Entity Identifier (UEI), information for evaluation, completed representations and certifications, and a statement of agreement with terms and conditions.

• Specific items are listed with Nomenclature, Part Number (P/N), National Stock Number (NSN), Manufacturer CAGE Code, and Quantity. Examples include 'Lighted Panel, IFF' with specific part numbers and quantities.

• Vendors must be FAA 145 certified and perform at least 50% of repair/overhaul work at their FAA-certified facility, unless otherwise instructed. Vendors not meeting this capability requirement will not be considered.

• Delivery is required within ninety (90) days after receipt of order (ARO), though early/partial deliveries are desired.

• A Certificate of Conformance (COC) is required for all items.

• Offers must be held firm for 60 calendar days from the receipt of offers date, unless otherwise specified.

• Award will be made to the lowest priced, technically acceptable offeror representing the best value.

• Technical Acceptability requires proof of current FAA certification, OEM, or Air Force approval for services.

• Offers must be submitted by the exact time specified in the solicitation.

• Late submissions will generally not be considered.

• The government intends to award without discussions, so initial offers should be the best terms.

• Evaluation will be based on Technical Acceptability and Lowest Priced.

• The solicitation notes it is anticipated that a purchase order will be awarded on a sole source basis to E.D.N. Aviation Inc., but all responsible sources may submit a capability statement or quotation.

• Various small business set-aside provisions are listed as incorporated by reference.

• The document incorporates numerous FAR and HSAR clauses by reference, covering areas such as contract terms, evaluation, representations and certifications, security prohibitions, sustainable products, and invoicing.

• Specific clauses related to prohibitions on certain telecommunications equipment, Kaspersky Lab products, and unmanned aircraft systems are included.

Statement of Work (SOW)

This SOW outlines the requirements for inspection, repair, and/or overhaul of specific aircraft components by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center for the U.S. Coast Guard.

• Component Repair: Services include inspection, repair, and overhaul of components listed in the schedule (e.g., Lighted Panel, IFF).

• OEM Compliance: Contractors must adhere to OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and performance requirements.

• Quality System: Contractors must be ISO 9000 compliant or possess a quality system acceptable to the U.S. Coast Guard.

• Documentation: Obtain required OEM drawings, Service Bulletins, and CMMs. Retain USCG modifications if applicable.

• Coating Requirements: Strictly adhere to specified coating requirements.

• Levels of Repair: Includes 'Inspect/Repair as necessary' and 'Overhaul' (which resets Time Since Overhaul).

• Corrosion: Requires thorough inspection and repair/replacement of corroded parts, with specific restrictions on flight-critical components.

• Beyond Economical Repair (BER): Contractors can request BER determination from the Contracting Officer (KO).

• Teardown and Inspection Report (TIR): Required within fifteen calendar days of receipt of unserviceable components, identifying parts and labor. A copy must be provided to the KO within five calendar days of inspection.

• Turn-Around-Time (TAT): Standard TAT is ninety (90) days after receipt of material (ARM), with earlier delivery being desirable.

• Place of Performance: Services are for U.S. Coast Guard aircraft components.

• Airworthiness Release: Provide an FAA airworthiness release 8130-3 Certificate or EASA Form-1, or a Certificate of Conformance authorized by the KO.

• Component Tracking: Maintain a legible tracking form for each component, including part number, nomenclature, serial number, and rework details. A copy must be included with the reworked component.

• Packaging: Comply with CMM, ANSI/ESD S541, MIL-STD-2073, and ATA specification number 300. Packaging must prevent damage and corrosion for at least one year of warehouse storage. Specific prohibited packaging materials are listed. Each package must contain only one component.

• Hazardous Materials: Components must be cleaned to be free of hazardous dust (hexavalent chromium, cadmium, lead) per Occupational Safety and Health Standards.

• Final Inspection: Performed by ALC Quality Assurance personnel for quantity, condition, and compliance.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-5613, Revision No. 32) for the Service Contract Act, applicable to the area of California Counties of Los Angeles. It outlines the minimum wage rates and fringe benefits required for various occupations.

• Applicability: This wage determination establishes the minimum wages and benefits that must be paid to employees performing work under a contract covered by the Service Contract Act in the specified geographic area.
• Occupational Listings: The document provides a detailed list of occupation codes, titles, and their corresponding minimum hourly wage rates. It also references specific notes for certain services like Heating, Air Conditioning, Refrigeration, and Laundry services, directing to other wage determinations (WD 1986-0879 and WD 1977-1297).
• Fringe Benefits: The document states that fringe benefits required follow the occupational listing. Specific health and welfare benefits are detailed, including rates per hour, per week, and per month.
• Executive Orders: It references Executive Order (EO) 13706 (Establishing Paid Sick Leave for Federal Contractors) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates, with specific rates and conditions for 2025.
• Conformance Process: The document outlines the process for contractors to request authorization for additional classifications and wage rates if a required occupation is not listed. This involves submitting a Standard Form 1444 (SF-1444) with detailed information.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with the specified wage rates and fringe benefits can lead to contract violations. It is crucial to review the listed occupations and their corresponding rates to ensure accurate cost estimation and compliance with federal labor laws.

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition for commercial products and services at or below the SAT, referencing FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1. It outlines the need to procure services to modify three (3) EA, LIGHTED PANEL, IFF (part number SC410834A, NSN: 1680-01-HS3-3934) to ALC part number 1100-48-1 (NSN: 1680-01-HS3-6175). The modification is required for the HC-144 aircraft and must be performed in accordance with ALC Drawings.

• Sole Source Justification: The document identifies E.D.N. AVIATION INC (CAGE CODE: 1PT53) as the only approved source for these modifications. This is due to proprietary rights to the technical data, specifications, and drawings required for the repair, which are owned by the Original Equipment Manufacturer (OEM) and not by the Government. It is deemed uneconomical for the Government to purchase these rights.
• Suggested Source: E.D.N. AVIATION INC, located at 6720 Valjean AVE, Van Nuys, California, 91406-5818, is listed as the suggested source.
• Market Research: The Contracting Officer has indicated that market research has been conducted, including checking maintenance and repair services, alternate approved systems, industry periodicals, and attending aviation trade shows. The method for determining fair and reasonable price is marked as 'Market Research' and 'Comparison of Proposed Price with Prices Found Reasonable on Previous Purchases'.

This document is crucial for bidders to understand why this opportunity is being pursued on a sole-source basis and to identify the specific vendor involved.