Mold and Asbestos Remediation at Vance AFB F713-111

Other / Unclassified

This document, "General Provisions and FAR Flowdown Provisions for Commercial Items Under a U.S. Government Prime Contract (Rev 9.1) Effective 1/23/2025," outlines the standard terms and conditions that govern contracts between ASRC Federal Holding Company (BUYER) and its sellers (SELLER) for commercial items. It is divided into two main sections: General Provisions and FAR, DFARS, and Other Agency Flowdown Provisions.

Section I details numerous general provisions, including contract formation, applicable laws, changes, commercial computer software rights, communication protocols, compliance with laws, confidentiality, contract direction, default, definitions, disputes, export control, force majeure, gratuities, indemnification, independent contractor status, inspection and acceptance, insurance, intellectual property, limitations of funds, new materials, packing and shipment, payments, taxes, duties, precedence, priority rating, quality control, release of information, severability, stop work orders, survivability, termination for convenience, timely performance, use of information, waiver, and warranty.

Section II incorporates various Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), General Services Administration Acquisition Regulation (GSAR), Department of Health and Human Services Acquisition Regulation (HHSAR), Department of Energy Acquisition Regulation (DEAR), and Environmental Protection Agency Acquisition Regulation (EPAAR) clauses. These flowdown clauses are applicable based on the contract type, value, and specific requirements, and they address a wide range of regulatory and compliance matters.

This document is crucial for potential bidders as it establishes the foundational legal and contractual framework for any agreement with ASRC Federal Holding Company for commercial items. Bidders must understand these terms and conditions to assess their ability to comply with the requirements, potential liabilities, and operational obligations. Key areas of interest include:

• Contractual Obligations: Formation, changes, default, termination, and dispute resolution.
• Compliance: Adherence to laws, regulations (including FAR/DFARS), and specific agency requirements.
• Intellectual Property: Rights related to commercial computer software and other intellectual property.
• Financial Terms: Payment terms, taxes, duties, and limitation of funds.
• Risk Management: Indemnification, insurance, export control, and warranty provisions.
• Flowdown Requirements: Understanding the applicability of various government-mandated clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the remediation of asbestos, mold, and mildew, along with any incidental work necessary to provide a complete and usable finished product in Room 111, Facility 713 at Vance Air Force Base, Oklahoma.

• Project Location: Vance Air Force Base (AFB), Facility 713, Room 111, Enid, Oklahoma.

• Primary Tasks: Abatement of asbestos, mold, and mildew, and demolition of interior fixtures and finishes within Room 111.

• Demolition Scope: Includes removal of drop-down ceiling tiles and grid, interior doors, closet doors, thresholds, drywall, wall insulation, ceramic wall tiles in the bathroom, flooring, floor transition strips, casework (kitchen and restroom), counter tops, back splash, thermal pipe insulation, pipe wrap, white mastic around plumbing (to nearest tee or five feet), and the bathtub/shower including basin, fixtures, and tiling.

• Owner Demolition: Appliances (microwave, stove, refrigerator), plumbing fixtures (kitchen sink, bathroom toilet, bathroom sink), electrical fixtures, fire protection fixtures, furniture, and bathroom mirror are to be demolished by the owner prior to contractor work. The PTAC air conditioning unit and exterior door are to remain.

• Hazardous Materials: Specific procedures for asbestos abatement, including safety protocols, disposal in accordance with the Oklahoma Asbestos Control Act, sealing of waste, and adherence to OSHA and NESHAP standards are detailed. Air clearance testing by an Industrial Hygienist is required.

• Project Duration: 75 calendar days total.

  • Non-Performance Period: Up to 45 calendar days for mobilization and material lead time.
  • Performance Period: 30 calendar days after receiving Notice to Proceed.

• Location: Vance Air Force Base, Oklahoma.

• Contractor's Representative: Requires a Superintendent with 5+ years of experience and a Quality Control representative with 5+ years of combined experience.

• Materials: Must meet the Buy American Act. Submittals for materials, shop drawings, and Safety Data Sheets (SDS) are required prior to purchasing and transport.

• Safety: Work must comply with DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, and OSHA standards.

• Access & Passes: Contractor employees must comply with installation security requirements for passes and access.

• Warranty: A standard 1-year warranty for all labor and material is required.

• Appendices: Includes Site Photos, Bid Form, Record As-Builts, Drawings, Asbestos Report, and Schedule E.

Form / Attachment / Pricing Sheet

This document, titled "Vendor Authorization Request - Domestic Instructions," provides instructions for vendors submitting information to ASRC Federal and its subsidiaries. It outlines the process for providing taxpayer identification, contact information, and details regarding exemptions from backup withholding and FATCA reporting. It also details how to enroll in electronic payments via Corpay Payment Automation.

• Taxpayer Identification: Instructions for providing Taxpayer Identification Number (TIN) type (EIN, SSN, ITIN), the number itself, legal name, business name, and identifiers (UEI, CAGE, DUNS).
• Contact Information: Fields for legal and remittance addresses, contact name, phone number, fax number, and email address.
• Entity Information: Selection for entity type, classification, business size, and business classification (e.g., SBA certifications).
• Exemptions: Guidance on identifying exemptions from backup withholding and FATCA reporting, including relevant codes and charts.
• Electronic Payments: Information on enrolling in ASRC Federal's electronic payment system through Corpay Payment Automation.
• Modification to Existing Records: A separate section (Page 4) for vendors to update existing information such as addresses, contact details, legal name, or Tax ID number.

This form is crucial for new vendors or those updating their information with ASRC Federal. It ensures accurate payment processing, compliance with tax regulations (including backup withholding), and eligibility for electronic payments. Bidders must complete this form accurately to facilitate business transactions and avoid payment delays or erroneous withholding.

Form / Attachment / Pricing Sheet

This document is the "Non-Commercial Products and Services Representations and Certifications" form (PR-TMP-25, Rev 12.1). It requires offerors/sellers to provide specific representations and certifications as a condition of award. Failure to complete this form accurately and completely may result in the rejection of a bid or proposal as non-responsive.

• Acknowledgement: Offerors/Sellers must acknowledge that the provided representations and certifications are current, accurate, and complete. They must also agree to notify ASRC Federal in writing of any changes.
• Electronic Signatures: Offerors/Sellers must indicate whether their business organization permits authorized representatives to use electronic signatures and whether their legal jurisdiction accepts them.
• SAM Registration Option: Offerors/Sellers registered in the System for Award Management (SAM) and who have completed the Representations and Certifications section electronically may use paragraph (a) of the provision instead of completing the individual sections herein, provided they meet specific criteria.
• Part A: This section requires detailed information on the Offeror/Seller's legal entity, business address, number of employees, DUNS/UEI, Federal Tax ID, common parent information, and North American Industry Classification System (NAICS) codes. It also includes sections for business size status and socio-economic categories.
• Part B: This section is for offerors/sellers not registered in SAM and includes certifications related to lobbying, confidentiality agreements, covered telecommunications equipment, debarment/suspension, place of performance, child labor, veterans' employment reporting, recovered materials, Buy American Act, Trade Agreements, and transactions relating to Iran.
• Cost Accounting Standards (CAS): Sections address disclosure statements, eligibility for modified contract coverage, and additional CAS applicable to existing contracts.

This form is critical for all potential bidders. It requires the submission of essential business and legal certifications. Bidders must carefully review and accurately complete all applicable sections to ensure their bid or proposal is considered responsive. The information provided here will be used to assess responsibility and compliance with government regulations.

Other / Unclassified

This document is a Wage Determination (WD2015-5857, Revision 17) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in Oklahoma County, Oklahoma, applicable to contracts subject to the Service Contract Act.

This document is crucial for any bidder on a federal contract in the specified geographic area that is subject to the Service Contract Act. It outlines the minimum wage and fringe benefit requirements that must be met for various job classifications. Key information includes:

• Applicable Executive Orders: Details the requirements under Executive Order 14026 (effective Jan 30, 2022) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022).
• Minimum Wage Rates: Lists specific hourly wage rates for a wide range of occupations, from administrative support to technical roles.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include Health & Welfare ($5.55/hour or $222.00/week), and Paid Sick Leave (EO 13706).
• Other Benefits: Details requirements for Vacation (2-4 weeks based on service) and Holidays (11 paid holidays).
• Special Conditions: Includes information on hazard pay differentials, uniform allowances, and the process for requesting additional classifications and wage rates (conformance process).

Bidders must review this document to accurately estimate labor costs and ensure compliance with federal wage laws for any contract awarded in this area.