Monaco D-21 Windows 11 Upgrades

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ FA5000-26-Q-0016) for commercial items, specifically Windows 11 technology upgrades for the D-21 Alarm Reporting System. The upgrades will be performed at multiple facilities located across Joint Base Elmendorf-Richardson (JBER). This announcement serves as the only solicitation; a separate written solicitation will not be issued.

• Furnish all personnel, equipment, supplies, and materials necessary to perform Windows 11 technology upgrades on the D-21 Alarm Reporting System.

• Equipment delivery, installation, and training are required within 360 days After Receipt of Order (ARO).

• Technical literature must be submitted and demonstrate completeness in addressing the requirements outlined in the Statement of Work (SOW).

• The government intends to award a single Purchase Order.

• The contract type is not explicitly stated, but it is a sole source award.

• This is a sole source acquisition directed to Monaco Enterprises, Inc.

• Quotations will be evaluated based on Price and Technical Acceptability.

• Price: The government will review the provided pricing and reserves the right to perform a price realism analysis.

• Technical Acceptability: The technical literature will be evaluated for completeness in addressing the SOW requirements. Ratings will be ACCEPTABLE or UNACCEPTABLE.

• BASIS FOR AWARD: A sole source purchase order will be awarded if the price is determined to be fair and reasonable and the offeror is deemed technically acceptable.

• Questions must be submitted in writing to the listed POCs no later than 4 PM AKST on April 24, 2026.

• This acquisition is unrestricted and classified as Other than Full and Open.

• It is not a set-aside for small business concerns.

• The North American Industrial Classification System (NAICS) code is 334290 – Other Communications Equipment Manufacturing, with a small business size standard of 800 employees.

• Vendors must ensure their representation and certifications are updated at www.sam.gov. Failure to do so may result in submissions not being considered for award.

• No DPAS rating is assigned.

• A standing price quotation may be used.

• Attachments include: RFQ FA500026Q0016, SOW Monaco D-21 Windows 11 Upgrades, and Single Source Justification.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for upgrading existing computer systems to Windows 11 across various fire stations, dispatch centers, and other facilities.

• CPU Replacement and Upgrade: Provide and install new CPUs, including rack mount and tower configurations, at multiple locations. This includes configuring the new CPUs with the Base's current D-21 database and upgrading to D-21 V2 software. Existing software licenses will be transferred, and old CPUs will be decommissioned.
• Network Switch Installation: Provide and install 24-port APL-approved network switches at various locations.
• RDC III Installation: Provide and install RDC III units at specified locations.
• Monitor Installation: Provide and install replacement widescreen monitors for new CPU compatibility.
• KVM Extender Installation: Provide and install Dual and Single KVM extenders.

The document specifies work to be performed at numerous locations including:

• Fire Station 1 (Bldg 11415)

• Fire Station 2 (Bldg 5126)

• Fire Station 3 (Bldg 3786)

• Fire Station 4 (Bldg 654 Alt Dispatch)

• Comm Room 128

• Fire Station 5 (Bldg 48010)

• Fire Station 6 (Bldg 16673)

• FD Warehouse Bldg 6210 (Logistics)

• EOC Bldg 10471

• Alt EOC Bldg 600

• Security Forces Bldg 8517 Dispatch (BDOC)

• NCOIC Office

• Alarm Shop Bldg 700

• All new CPUs must be configured with the Base's current D-21 database and D-21 V2 software upgrade.

• Existing software licenses are to be transferred to the new CPUs.

• Old CPUs are to be decommissioned.

• Network switches must be APL-approved.

Justification for Other Than Full and Open Competition

This document approves the award of a new sole source, firm-fixed-price purchase order (PO) to Monaco Enterprises, Incorporated (MEI) for Windows 11 technology upgrades on the D-21 Alarm Reporting System. This justification is for an individual basis.

• Windows 11 technology upgrades for the D-21 Alarm Reporting System.

• Upgrades include the central processing unit and equipment, mounting hardware, software configuration, licenses, and decommissioning of the existing system.

• The period of performance is no later than 360 days after receipt of order.

• Specific items to be acquired include various D21 V2 components (CPU, mini desktop), repair kits, software licenses, monitor upgrades, KVM extenders, network switches, fiber modules, and cables.

• The acquisition is for a sole source, firm-fixed-price purchase order.

• The estimated total price is not explicitly stated but is referenced as being procured using 3400 appropriations.

• Not applicable, as this is a justification for a sole source award.

• This is a sole source justification, citing 41 USC 1901 as the statutory authority.

• The contracting officer determined the upgrade is commercial in nature.

• Monaco Enterprises, Inc. is cited as the only responsible source due to proprietary software and the need for seamless integration with the existing system.

• Market research indicated no other businesses are capable of fulfilling the requirement due to the proprietary nature of the product.

• A combined Synopsis/Solicitation will be posted to SAM.gov, encouraging other offerors to respond if their products/services fulfill the requirements.

• The government will continue to survey MEI for other equipment compatibility and conduct business outreach.

Solicitation / RFP / RFQ

This solicitation (FA500026Q0016) is for the "Monaco D-21 Windows 11 Upgrades." The contractor shall furnish all personnel, equipment, supplies, and materials necessary to perform Windows 11 technology upgrades on the D-21 Alarm Reporting System at multiple facilities on JBER. The work is to be performed in accordance with the Statement of Work (SOW) dated April 25, 2025.

• Perform Windows 11 technology upgrades on the D-21 Alarm Reporting System.

• Provide all necessary personnel, equipment, supplies, and materials.

• Adhere to the Statement of Work (SOW) dated April 25, 2025.

• Pricing Arrangement: Firm Fixed Price.

• Delivery Schedule: From date of lead time event to delivery, within 360 Calendar Days from the Date of Award.

• Offer Due Date: April 24, 2026, at 04:00 PM local time.

• Evaluation Factors: Price and Technical. The government will award to the responsible offeror whose offer is most advantageous, considering price and other factors. The relative importance of evaluation factors other than price is not specified, but they are considered.

• This acquisition is unrestricted.

• The North American Industry Classification Standard (NAICS) code is 334290 with a size standard of 800.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• The SOW document is attached and dated April 25, 2025.