Monitoring of Threatened and Endangered Species and Control of invasive Species for Critical Habitat Management at USAG Japan Facilities

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for monitoring Threatened and Endangered Species (TES) and controlling invasive species across various U.S. Army Garrison Japan (USAG Japan) facilities. The goal is to manage these species to protect critical habitats.

• Monitoring of Threatened and Endangered Species (TES): Includes monitoring of floral and faunal species, their habitats, and growth situations. This involves identification, quantification, and assessment of species and habitat conditions. Specific species include Falco peregrinus (Peregrine Falcon), Accipiter gentilis (Northern Goshawk), and Zizina emelina Emelina (Sylvia's Grass Blue), among others. Maintenance of protection areas for certain floral species is also required.

• Control of Invasive Species: Encompasses both monitoring and removal of invasive floral and faunal species. This includes species such as Sicyos angulatus (Burr Cucumber), Pistia stratiotes (Water Lettuce), Robinia pseudoacacia (Black Locust), Procyon lotor (Raccoon), Myocastor coypus (Nutria), and Rana catesbeiana (American Bullfrog). Removal methods are specified, with prohibitions on chemical or biological approaches without government concurrence. Disposal of waste must comply with Japanese laws.

• The PWS details specific monitoring schedules and annual minimum volumes of work for various species and locations, measured in working hours.

• Performance thresholds are outlined in Section 2, including acceptable defect rates for monitoring and reporting.

• The PWS applies to USAG Japan facilities including Camp Zama (CZ), Sagami General Depot (SGD), Sagamihara Family Housing Area (SFHA), Yokohama North Dock (YND), Kawakami Ammunition Depot (KAD), Akizuki Ammunition Depot (AAD), and Hiro Ammunition Depot (HAD).

• Specific appendices detail schedules and volumes of work for different locations and species.

• Contractor personnel must possess specific qualifications, including Japanese taxonomic proficiency and experience in natural resource management.

• A Contract Manager and Supervisory Biologist are required.

• Safety requirements, including an Accident Prevention Plan and Job Hazard Analysis, must be followed.

• Environmental compliance with U.S. and Japanese laws is mandatory, including Spill Prevention and Response and Waste Management.

• Submittals include annual work plans, interim reports, and annual performance reports.

• Consultation services for TES and invasive species management are required.

Form / Attachment / Pricing Sheet

This document provides annual pricing tables for CLIN 0001 and CLIN 0002, serving as Exhibit A and Exhibit B respectively. It outlines the pricing structure for services related to monitoring and control activities over a five-year period.

Exhibit A001 (CLIN 0001): Annual Pricing Table for Monitoring Threatened and Endangered Species

• Years: Year 1 (1 Apr 2026 - 31 Mar 2027) through Year 5 (1 Apr 2030 - 31 Mar 2031).
• Description: Monitoring Threatened and Endangered Species.
• Quantity: 1 per year.
• Unit of Issue: Lot.

Exhibit B001 (CLIN 0002): Annual Pricing Table for Control of Invasive Species for Critical Habitat

• Years: Year 1 (1 Apr 2026 - 31 Mar 2027) through Year 5 (1 Apr 2030 - 31 Mar 2031).
• Description: Control of Invasive Species for Critical Habitat.
• Quantity: 1 per year.
• Unit of Issue: Lot.

This pricing exhibit is crucial for bidders to understand the cost structure associated with the services outlined in CLIN 0001 and CLIN 0002. It details the annual pricing for monitoring endangered species and controlling invasive species, which will be a key component in developing their proposals and calculating the total bid price.

Solicitation / RFP / RFQ

This solicitation, FA520926Q0009, is for the procurement of services related to the monitoring of threatened and endangered species and the control of invasive species for critical habitat management at USAG Japan facilities. The government contemplates awarding a Requirements Type Contract.

• Monitoring of threatened and endangered species.

• Control of invasive species for critical habitat management.

• Provision of all necessary labor, management, tools, equipment, transportation, and materials.

• Contract Type: Requirements Type Contract.

• Period of Performance: Ordering period from April 1, 2026, to March 31, 2031 (5 years).

• Delivery Schedule: From date of lead time event to completion of performance, 5 Calendar Year from Date of Award.

• Offer Due Date: March 13, 2026, at 01:00 PM.

• Submission Instructions: Quoters must submit electronic copies of their quotation via email to keiko.osawa.jp@us.af.mil and loren.farnam.3@us.af.mil. Only Microsoft WORD, Microsoft EXCEL, and/or Adobe.pdf files will be accepted. No zip files will be accepted.

• Evaluation Factors: The government will award to the vendor representing the best value based on a comparative evaluation of offers, considering price and other factors. Price will be analyzed for fairness and reasonableness. Past performance will be evaluated based on concise and relevant information regarding the offeror's ability to provide services meeting PWS requirements. The government may use various sources for past performance information and reserves the right to limit or expand the number of references contacted. The government intends to award without further interchanges but reserves the right to have interchanges if deemed advantageous.

• The acquisition is currently UNRESTRICTED.

• North American Industry Classification Standard (NAICS) Code: 541715, with a size standard of 750 employees.

• The solicitation includes addenda to FAR 52.212-1.

• Attachments include a Performance Work Statement (PWS) and a Pricing Exhibit.

• Payment will be made via Wide Area WorkFlow (WAWF).

Other / Unclassified

This document is a "Notice to Offerors" for Solicitation FA520926Q0009, concerning "Monitoring of Threatened and Endangered Species and Control of Invasive Species for Critical Habitat Management at USAG Japan Facilities." It provides supplementary information to prospective offerors.

This notice outlines key administrative and procedural information crucial for potential bidders:

• Contract Assistance: Provides contact information for the Contract Specialist (Ms. Keiko Osawa) and Contracting Officer (Mr. Loren E. Farnam) for questions regarding the solicitation. Inquiries should reference the solicitation number.
• Clauses or Provisions Incorporated by Reference: Informs offerors that the solicitation and contract will include clauses by reference. Full text is available upon request and can also be accessed electronically via Acquisition.Gov.
• CAGE Code Reporting: Requires offerors to enter their Commercial and Government Entity (CAGE) or NATO CAGE (NCAGE) code on their offer. Instructions are provided for obtaining a code if one is not already assigned.
• SAM Registration: Recommends offerors register with the System for Award Management (SAM) prior to award, with a link provided for registration.
• Electronic Funds Transfer (EFT): Advises offerors that if payment is made to a Japanese bank account via EFT, a transaction fee of ¥735 will be deducted by the accepting bank. Offerors using a Japanese bank account must consider this fee when submitting their offer. The U.S. Government is not responsible for this fee.

Memorandum / Policy Document

This memorandum outlines policies and procedures for doing business with the U.S. Government, specifically for prospective proposers. It aims to inform firms about the government's expectations regarding fair competition and ethical conduct.

• Competition: Purchases are typically made through solicitations from qualified sources to ensure full and free competition.

• Collusion: Collusion between vendors that restricts competition or free trade is a direct violation of U.S. government purchasing policies.

• Rejection of Proposals: Firms acting in ways that restrict competition will have their proposals rejected, and they may be prohibited from future solicitations.

• Ethical Conduct: U.S. government personnel involved in purchasing must conduct business ethically. Contracts include a "gratuities" clause that prohibits offering or giving entertainment, gifts, or other items to secure contracts or favorable treatment.

• Reporting Irregularities: Contractors are urged to report any encountered irregularities or potential不正行為 (improper conduct) to the contracting squadron commander.

• Not directly applicable, as this document outlines general business policies rather than a specific solicitation.

• Not applicable to this document.

• The document is issued by the 374th Contracting Squadron, Department of the Air Force.

• It includes both English and Japanese text.