Moody AFB Access Control & Video Monitoring System

Quick Summary

The Department of the Air Force, specifically the 820th Base Defense Group and 93rd Air Ground Operations Wing at Moody Air Force Base, Georgia, has issued a Request for Information (RFI). This RFI is for market research purposes, seeking qualified vendors for the procurement and turn-key installation of a closed-network Access Control System (ACS) and Video Monitoring System (CCTV). Responses are due by Monday, April 27, 2026, at 8:00 AM EST.

Purpose & Background

This RFI serves solely for market research and is not a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB). The objective is to gather information from industry on capabilities to provide a comprehensive, closed-network ACS and CCTV system at Moody AFB. The system must operate entirely offline, without requiring AFNET, Wi-Fi, or commercial internet connectivity. The selected vendor will be responsible for supplying all necessary parts, equipment, software, labor, and the removal of any legacy components.

Scope of Work

Core capabilities required include, but are not limited to:

• Access Control System (ACS): Installation of two-factor (CAC & PIN) readers at main entry doors, Balanced Magnetic Switch (BMS)/magnet locks, Request to Exit (REX) sensors, manual release buttons, and a concealed "panic/lock-down" button. The system must maintain a 24-hour battery backup and comply with UFC, NFPA-101, and NFPA-72 standards.
• Control Workstation: Provision of a stand-alone Windows 11 workstation, operating completely offline, capable of logging entry data for at least 45 days and allowing schedule configurations.
• Video Monitoring (CCTV): Installation of 6 interior cameras with at least 2K quality, low-light/Infrared (IR) capability, and facial feature recognition. Footage must be retained for 120 days and be fully integrated with the ACS workstation.
• Installation & Training: Installation to occur M-F, 0800–1630. The vendor must provide system training for USG personnel and deliver As-Built drawings and O&M manuals upon completion.
• Warranty & Support: A minimum 1-year warranty on workmanship, parts, and labor, with a service response time for in-scope issues not exceeding three business days.

Requested Information (Capability Statement)

Interested and capable vendors are requested to submit a concise Capability Statement addressing their ability to meet the outlined requirements. Responses should include:

• Company Profile: Company Name and Address, Point of Contact (Name, Title, Email, Phone number), CAGE Code, and Unique Entity ID (UEI).
• Socio-Economic Status: Indication of business size standard and any socio-economic designations (e.g., Small Business, 8(a), HUBZone, SDVOSB, WOSB).
• Technical Capability: A summary of experience in providing and installing similar closed-network ACS/CCTV systems on military installations or secure federal facilities, and confirmation of the ability to provide a system that does not require commercial internet or AFNET to function or receive updates.

Submission Details

• Deadline: Monday, April 27, 2026, 8:00 AM EST.
• Submission Method: Electronically via email to SrA Maximos Ramirez at maximos.ramirez@us.af.mil.
• Subject Line: "RFI Response – Moody AFB ACS/CCTV Installation – [Your Company Name]".

Contract & Timeline

• Type: Sources Sought / Request for Information (RFI)
• Set-Aside: None specified
• Response Due: April 27, 2026
• Published: April 20, 2026

Additional Notes

This notice is for planning purposes only and does not constitute a commitment by the Government to issue a solicitation or award a contract.