Mortuary Services

Request For Information (RFI) / Sources Sought (SS)

This RFI/SS is issued by the Air Force Installation Contracting Center (AFICC), 766 Enterprise Sourcing Squadron (766 ESS) PKI, to conduct market research for mortuary services at Hickam Air Force Base. This is not a solicitation, and no contract award will be made based on responses. The government seeks industry feedback on the draft Performance Work Statement (PWS) and acquisition strategy.

The requirement is for comprehensive mortuary services, including embalming, restoration, care, and disposition of remains for authorized personnel. Services will encompass providing facilities, equipment, licensed personnel, vehicles, professional services, supplies, death certificates, caskets, urns, outer shipping containers, transportation, and performing hygienic practices as specified in the PWS. Compliance with all federal, state, territory, and local licensing and regulatory standards is required.

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: One (1) 12-month base period and four (4) 12-month option periods. Includes FAR Clause 52.217-8 for a potential 6-month extension, for a total maximum period of 5 years and 6 months.

• Projected Award Date: On or before March 30, 2026.

• NAICS Code: 812210 – Funeral Homes and Funeral Services

• Size Standard: $12.5M

Respondents must provide the following information in the specified order (maximum 1 page):

1. Company Information: Name, address, phone, POC, email, DUNS/CAGE code, business size (large/small, socio-economic category if small), and business size standard based on primary NAICS code.
2. Experience: Details of any experience with Mortuary Services.
3. Similar Contracts: For any similar government or commercial contracts, provide contract number, brief scope, dollar value, number of sites supported, and locations of service.

Note: Do not submit cost or price data. Responses will be used to identify potential competition, qualified sources, and small business set-aside opportunities.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) establishes the Department of War (DoW) standards for the operations of DoW facilities providing mortuary services and funeral home operations under contract. It applies to all military service components and includes clauses unique to the procurement of mortuary services.

• Provide facilities, equipment, licensed personnel, motor vehicles, professional services, supplies, death certificates, caskets, urns, outer shipping containers, and transportation.

• Perform hygienic practices as specified in the PWS.

• Comply with all existing federal, state, territory, and local licensing requirements and regulatory standards.

• Prepare, embalm, and restore remains of authorized personnel according to DoW standards.

• Handle un-embalmed remains, including refrigeration until identification and disposition instructions are received.

• Perform restorative art to recreate natural form and color for viewing.

• Classify remains as viewable, viewable for identification, or nonviewable, considering cultural and religious customs.

• Prepare remains for transport, including insect treatment, disinfecting, washing, grooming, setting features, and body positioning.

• Handle damaged tissue, including excision and treatment.

• Prepare un-embalmed remains for shipment when requested, adhering to regulations and preferences.

• Embalm remains using specific arterial and cavity chemical solutions and techniques.

• Perform specialized treatments for scalp, mutilated hands, and autopsied remains.

• Dress remains in specified attire, including military uniforms or other selected clothing.

• Utilize full-body wraps as a last resort for non-viewable remains due to severe trauma or decomposition.

• Provide caskets, shipping containers, and urns that meet specified commercial item descriptions.

• Handle transportation of remains, including removal, overland transport, and common carrier shipment.

• Obtain necessary permits, licenses, and documentation for transit, burial, and cremation.

• Issue death certificates and provide certified copies.

• Shelter remains appropriately, ensuring security and preservation.

• Perform cremation services for subsequent portions or retained organs.

• Goods and services must meet or exceed the standards contained within this PWS.

• Government reserves the right to perform inspections.

• Remains must be effectively disinfected, uniformly preserved, and arrive at their destination in excellent condition.

• Not explicitly stated in the provided text, but implied to be at Joint Base Pearl Harbor-Hickam, Hawaii, and potentially other locations as required for transportation.

• Compliance with DFARS clauses unique to mortuary services.

• Adherence to applicable local, State, territory, and Federal laws, regulations, and rules.

• Use of licensed personnel.

• Documentation of all communications and procedures.

• Quality Assurance evaluations of contracted facilities, caskets, shipping containers, and urns.