Moving and Storage Services

Solicitation / RFP / RFQ

This solicitation is for Moving and Storage Services for the Veterans Health Administration's North Texas Healthcare System (VANTXHCS). The services include temporary storage, transportation, assembly, design/layout, and disassembly of current and anticipated inventory. It also covers the relocation of existing furnishings and personal property, repair or servicing of furnishings, and disposal of surplus furnishings. The requirement excludes Information Technology equipment but includes associated data lines.

• Temporary storage (100,000 sq ft required, climate-controlled, 68-74 degrees).

• Transportation, assembly, design/layout, and disassembly of furnishings and equipment.

• Relocation of existing furnishings and personal property.

• Repair or servicing of existing furnishings.

• Disposal of surplus furnishings.

• Provision of an on-site working supervisor with communication capabilities.

• Use of an electronic work order management system.

• Proper storage of furnishings, ensuring climate control, cleanliness, and pest control.

• Provision of standard crews (6-8 personnel) or larger crews (up to 12 personnel) as needed.

• Contractor personnel must wear uniforms and present a professional appearance.

• Compliance with all federal, state, and local health and safety regulations.

• Notification of any discrepancies, damages, or security incidents to the COR.

• Availability for after-hours services (estimated 10 times per performance period).

• Proper handling and disposal of government property.

• Installation of systems furniture.

• Receiving station for direct shipments from suppliers.

• Technical training for crew members in assembly and disassembly.

• Protection of government property and insurance for repairs/replacement of damaged property.

• Not responsible for relocating IT equipment.

• Documentation requirements include workload schedules and daily logs.

• Government inspection and acceptance of completed work.

• Contractor to provide all necessary materials, equipment, and manpower, except for space plans, drawings, and move directions.

• Quality Control Plan (QCP) required.

• Availability for emergency procedures.

• Phase-in/Phase-out plan if incumbent contractor is not awarded.

• Contract Type: Firm-Fixed-Price with hybrid CLINs.

• Period of Performance: Base Year (3/19/2026 - 3/18/2027) plus four (4) 1-year option periods.

• Estimated Value: Not explicitly stated in the provided sections.

• Questions Due: Tuesday, February 10, 2026, 1:00 PM CST.

• Proposals Due: Thursday, February 19, 2026, 09:00 AM CST.

• Submission Format: Two separate volumes (Volume I: Solicitation, Offer, Representations, Certifications, Technical, Price; Volume II: Redacted Technical Proposal).

• Proposals must be in PDF format. Excel spreadsheet allowed for Price Schedule.

• Evaluation Factors: Technical Capability (including sub-factors like contract management, warehouse location, QCP, key personnel), Past Performance, and Price.

• Technical and Past Performance combined are significantly more important than Price.

• Offers must meet minimum solicitation requirements; alternate proposals are not accepted.

• Evaluation of options will consider the total price for all options.

• This acquisition is set aside for Small Business.

• NAICS Code: 493110 (Warehousing and Storage).

• Size Standard: $34 Million.

• VA Notice of Limitations on Subcontracting for Services (50% for SDVOSB/VOSB).

• This solicitation aligns with Sources Sought Notice 36C2572500881.

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached. Addenda to FAR 52.212-1 and 52.212-2 are included.

• Service Contract Act Wage Determinations are provided for various counties.

• Offerors must complete all required blocks and clauses with fill-ins. Failure to do so may result in ineligibility for award.