Mowing and Herbicide at McAlpine Lock and Dam

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for mowing and herbicide services at the McAlpine Locks and Dam project, located approximately 2.5 miles northwest of Louisville, Kentucky.

• Vegetation Control: Includes mowing, trimming, and application of herbicides in approved areas within the project's mowing limits.

• Mowing Frequency: Differentiates between "Regular Mowing" (higher frequency) and "Non Regular Mowing" (lower frequency).

• Herbicide Application: Includes Regular Spraying, Island Spraying, and Pollinator Spraying.

• Work Areas: Defined by Exhibit A maps, which show approximate mowing area boundaries and acreages.

• Contractor Responsibilities: Furnishing all personnel, materials, fuel, supplies, tools, herbicides, equipment, and transportation.

• Mowing Height: Vegetation to be cut to a uniform height of not more than five (5) inches or not less than three (3) inches.

• Scheduling: Mowing assignments must be completed within five working days of notification. Work must start within 24 hours of notification. Mowing in an area must be continuous until completed.

• Policing/Clean-up: Pick up all litter and debris (including limbs) before mowing. Trim and sweep immediately after mowing. Remove grass clippings from sidewalks, slabs, facilities, ramps, roads, and parking lots.

• Spraying: Keep riprap and gravel areas free of vegetation. General spraying is required annually, with spot spraying as needed. Herbicide application must comply with manufacturer recommendations and EPA regulations, and must be approved by the Technical POC.

• Safety: Caution signs are required during mowing. Equipment must have approved safety features, including ROPS and seat belts for tractors and riding mowers. Herbicide spraying must not occur in windy or rainy conditions (wind velocity exceeding 6 mph).

• Location: McAlpine Locks and Dam, Louisville, Kentucky.

• Period: Not explicitly defined in this section, but implies ongoing service based on Call Orders.

• Contractor Qualifications: Must possess a valid pesticide applicator's license issued by the State of Kentucky. Business owner/upper management must have experience in mowing, cleaning, and herbicide application.

• Equipment: Mowers and trimmers must have manufacturer-recommended safety features. Tractors must be suitable for the intended use and equipped with seat belts and ROPS. All equipment must be inspected daily and maintained in good working condition.

• Environmental Compliance: Adherence to Federal, State, and local laws and regulations regarding environmental protection. Spills of hazardous substances must be reported immediately.

• Security: All contract personnel must comply with security requirements, including background checks and access control procedures. Specific requirements for common access cards (CAC) are detailed.

• Reporting: Various reports are required, including Monthly Record of Work-Related Injuries/Illnesses & Exposure, Monthly Invoice, and Contractor Manpower Reports via SAM.gov.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Mowing and Herbicide services at McAlpine Locks and Dam. The services include regular mowing, non-regular mowing, and herbicide spraying.

• Mowing and Trimming:

  • Regular Mowing: 8 Acres
  • Non-Regular Mowing: 11 Acres

• Herbicide Spraying:

  • Regular Spraying: 2.5 Acres
  • Island Spraying: 1.5 Acres
  • Pollinators: 12 Acres

• Services are required over multiple option years, with specific quantities and delivery dates outlined for each year.

• Pricing Arrangement: Firm Fixed Price for all items.

• The contract period spans from the Date of Award to March 31, 2031, with multiple option years.

• The North American Industry Classification Standard (NAICS) code is 561730, with a size standard of $9,500,000.00.

• Offer Due Date: April 13, 2026, at 11:00 AM.

• The solicitation incorporates FAR clauses by reference, including those related to small business set-asides, equal opportunity, and labor standards.

• This acquisition is set aside for Small Business.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contract performance, compliance, and reporting.

• The place of performance is McAlpine Locks & Dam, Louisville, KY 40212.

• Inspection and Acceptance will occur at the destination.

Amendment / Modification

This amendment extends the quote due date for solicitation W912QR26QA032.

• Solicitation W912QR26QA032

• The quote due date has been extended from April 28, 2026, to May 1, 2026, by 11:00 AM ET.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the states of Indiana and Kentucky, specifically for the counties of Clark, Floyd, and Harrison in Indiana, and Bullitt, Henry, Jefferson, Oldham, Shelby, and Spencer in Kentucky. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act.

• Lists numerous occupations categorized by general occupational groups (e.g., Administrative Support and Clerical, Automotive Service, Health Occupations, Information Technology Occupations).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage rates, respectively.
• Details requirements for Health & Welfare benefits.
• Outlines provisions for vacation and holidays.
• Explains the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It directly impacts the pricing strategy for proposals and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for the contractor to provide Mowing and Herbicide services at McAlpine Locks and Dam in Louisville, KY.

• Mowing and Herbicide services as detailed in the attached Scope of Work (SOW).

• One award will be made.

• Contract award will be based on Lowest Price to the Government.

• Method of Payment will be Electronic Funds Transfer (EFT).

• Quotes are due on 24 April 2026 at 10:00 AM Eastern Time.

• Electronic submittals are required through PIEE (directions attached).

• Fax, telephone, or mailed submittals will not be accepted.

• This procurement is 100% set-aside for Small Business.

• NAICS Code: 561730 (Size Determination $9.5M).

• All contractors must be registered in the System for Award Management (SAM.gov) prior to submission.

• Vendors are encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer.

• The new SAM registration process may take several weeks; early registration is advised.

• SAM is free of charge.

• For contractual questions, contact LaDonna Haug at (502) 315-6196 or ladonna.j.haug@usace.army.mil.

Amendment / Modification

This amendment modifies Solicitation W912QR26QA032, originally dated 02 APR 2026.

• Site Visit Information Added: A site visit is scheduled for Thursday, April 23, 2026, at 1:00 PM ET. Interested parties should contact Tyler Jamison at (502) 315-6714 to confirm attendance.

• Quote Due Date Extended: The deadline for quote submission has been extended from April 20, 2026, to April 28, 2026, at 11:00 AM ET.

• Solicitation W912QR26QA032

• Quote Due Date

• The deadline for submitting quotes has been extended to April 28, 2026.

• Potential bidders are informed of a new site visit date and time.

All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment modifies Solicitation W912QR26QA032, originally dated 02 APR 2026.

Key changes include:

• The due date for receipt of offers has been extended to 24 APR 2026 at 10:00 AM EST.

• Several FAR and DFARS clauses have been added, modified, or deleted. Notable additions include:

  • FAR 52.204-10 (Reporting Executive Compensation and First-Tier Subcontract Awards)
  • DFARS 252.204-7004 (Antiterrorism Awareness Training for Contractors)
  • DFARS 252.204-7012 (Safeguarding Covered Defense Information and Cyber Incident Reporting) - This clause was also deleted.
  • DFARS 252.204-7019 (Notice of NIST SP 800-171 DoD Assessment Requirements)
  • DFARS 252.225-7972 / 252.225-7973 (Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems)
  • DFARS 252.223-7001 (Hazard Warning Labels)

• Clause 52.222-42 (Statement of Equivalent Rates for Federal Hires) was modified.

• Clause 52.203-18 (Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation) was deleted.

• The "Special Instructions" attachment has been modified, with changes to its AttachmentURL.

• Solicitation due date.

• Numerous FAR and DFARS clauses.

• Contract documents, specifically "Special Instructions."

• The proposal submission deadline has been extended to 24 APR 2026.

Form / Attachment / Pricing Sheet

This document is a "Representations & Certifications" form. Bidders are required to complete this form to provide essential company information and certifications to the government.

• Company Name and Address
• Phone Number and Email Address
• Business Size (including options for Large Business, Small Business, HUBZone, 8(a), Women-Owned Small Business, Economically Disadvantaged Women-Owned Small Business, and Service-Disabled Veteran-Owned)
• Registration status with the System for Award Management (SAM)
• Tax Identification Number (TIN)
• Unique Entity Identifier (UEI)
• CAGE Code

Completion of this form is a mandatory step for potential bidders to be considered for contract awards. It verifies the bidder's business status and registration with government systems, which are prerequisites for participation in federal contracting opportunities.

Questions & Answers / Clarifications

This document provides instructions and guidance for submitting technical inquiries and questions related to proposal procedures or bonds for Solicitation Number W912QR26QA032. It outlines the use of the ProjNet system for these inquiries.

• Submission Method: Technical inquiries and questions must be submitted via Bidder Inquiry in ProjNet (http://www.ProjNet.org/ProjNet). Proposals themselves are NOT to be submitted via ProjNet.

• ProjNet Registration: Bidders need to be registered users or self-register in ProjNet. Instructions are provided for initial registration and future access, emphasizing the use of a secret question and answer for login.

• Agency Identification: When using ProjNet, bidders should identify the Agency as USACE.

• Bidder Inquiry Key: The key for this solicitation is XBF4AS-CQ589S.

• Government Responses: Government responses to inquiries are not binding unless issued via a Standard Form 30 amendment. Responses will be limited to notice of an amendment, reference to existing solicitation requirements, or notification that a response is not necessary.

• Deadline for Inquiries: The ability to enter technical inquiries will be disabled three (3) calendar days prior to the solicitation closing date.

• Response Cutoff: No Government responses will be entered into ProjNet within two (2) calendar days prior to the closing date.

• Proposal Submission: Proposals must be submitted according to the provisions stated in the solicitation, not via ProjNet.

Form / Attachment / Pricing Sheet

This document is a Price Breakout Schedule for "MCALPINE LOCKS AND DAM, LOUISVILLE KENTUCKY. Mowing and Herbicide Services". It details the pricing structure for various services over a base year and four option years.

• Base Year (Award Date to March 31, 2027): Includes pricing for Regular Mowing (8 Acres) and Non-Regular Mowing (11 Acres).
• Option Year One (April 1, 2027 to March 31, 2028): Includes pricing for Regular Mowing (8 Acres), Non-Regular Mowing (11 Acres), Herbicide Spraying (2.5 Acres), Island Spraying (1.5 Acres), and Pollinators (12 Acres).
• Option Year Two (April 1, 2028 to March 31, 2029): Same services as Option Year One.
• Option Year Three (April 1, 2029 to March 31, 2030): Same services as Option Year One.
• Option Year Four (April 1, 2030 to March 31, 2031): Same services as Option Year One.
• Each item lists a Unit Cost, Unit of Issue (EA. - Each), Quantity (QTY), and Total.

This schedule is crucial for bidders to understand the expected pricing for each service component of the contract. It outlines the quantities and types of services required annually, allowing vendors to calculate their proposed costs and assess the overall value and scope of the opportunity.

Form / Attachment / Pricing Sheet

This document provides instructions for electronic proposal submission through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. It details the process for registering in PIEE, submitting offers, and adhering to file naming and organization conventions.

• PIEE Registration: Requires a User ID and Password, active SAM registration, and a CAGE code. Steps include navigating to the PIEE website, selecting 'Register,' choosing 'Vendor,' creating credentials, completing profile information, and assigning roles.
• Proposal Submission: Offers must be submitted electronically via the PIEE Solicitation Module. No paper, CD-ROM, or facsimile submissions are accepted.
• File Upload: Instructions cover selecting the applicable CAGE code, uploading attachments, signing the document with a Digital Pin and OTP, and confirming submission.
• File Size Limitations: Offerors are advised to break down large files into smaller sections if necessary for uploading.
• File Naming Convention: Files must be named using the solicitation number followed by the firm's name and a brief file description (e.g., W912QR26QA026_FIRMNAME).
• File Organization: Files should be clearly indexed, logically assembled, and in a narrative format, following the order of evaluation factors. Font size should be 11 or larger, and pages should be letter-sized.
• Electronic File Format: Files should be in their native format (e.g., doc, xls, ppt) or searchable PDF. Text and graphics portfolios should be readable by Microsoft Office or Adobe applications. Spreadsheet data should be readable by MS Excel with unlocked cells and formulas.
• Confidentiality: Information to be safeguarded must be identified per FAR 52.215-1.
• Deadlines: Proposals must be submitted no later than the date specified on the solicitation document. Electronic submission may take time, so early submission is encouraged.

This document is critical for all bidders as it outlines the mandatory procedures for submitting their proposals electronically. Failure to follow these instructions, including registration, file naming, organization, and submission deadlines, could result in a proposal being considered late or non-compliant.