Mowing, trimming, and general grounds maintenance at the Manchester Ranger District, Green Mountain National Forest, VT

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items (RFQ) for groundskeeping services at the GMF Manchester Administrative and Recreational Site. The services include mowing and cleanup for administrative sites and recreation sites within the district. The work is expected to begin in late April and continue through mid-October.

• Groundskeeping services including mowing and cleanup.

• Services to be performed at two administrative sites and four recreation sites.

• Areas to be maintained include lawns, open areas, roadway sides, campground sites, and designated surrounding areas.

• Anticipated contract type: Firm-fixed price.

• Period of Performance (Base Year): Date of award - 04/14/2027.

• Option Years: The solicitation includes options for additional years of service.

• The contract includes FAR 52.217-8, Option to Extend Services, for up to a six-month extension.

• Quotations are requested and will be evaluated based on lowest price technically acceptable criteria.

• Offerors must submit pricing for all items (base period and all option periods) to be considered responsive.

• Technical Acceptability will be evaluated as "acceptable" or "unacceptable."

• Past Performance will be evaluated as "Acceptable," "Neutral," or "Unacceptable."

• Offerors must provide a detailed explanation of their ability to perform, any requirements they cannot accomplish, a list of similar projects completed in the last three years, and a list of key personnel.

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• Key deadlines:

  • Questions due: April 8, 2026, 5:00 PM EST.
  • Offer due date: April 15, 2026, 1700 ET.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 561730.

• Small business size standard: $9.5 million.

• This solicitation incorporates numerous FAR clauses by reference. Full text is available upon request or electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

• Attachments referenced include: Schedule of Items, Statement of Work, Site Maps, and Service Contract Act Wage Determination.

Form / Attachment / Pricing Sheet

This document is a map titled "Manchester Mowing Contract" that visually depicts the locations relevant to a potential mowing contract. It serves as an attachment to provide geographical context for the opportunity.

• The map displays county boundaries for Washington, Rutland, Bennington, and Windham counties.
• It highlights areas within the Green Mountain and Finger Lakes National Forests.
• Specific points of interest are marked, including:
  • Campgrounds (indicated by a triangle 'A')
  • Picnic Sites (indicated by a square 'A')
• Additional locations are noted with symbols: 'x office' and '• mt. Tabor'.
• A legend explains the symbols and area designations.
• A scale bar indicates distances in miles.

This map is crucial for bidders to understand the geographical scope and specific locations where mowing services may be required under the "Manchester Mowing Contract" opportunity. It helps in assessing the logistics, travel, and potential work areas.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4139, Revision No. 32) establishing minimum wage rates and fringe benefits for various occupations. It is applicable to contracts subject to the Service Contract Act within specific counties in Vermont.

• Lists occupational codes and titles (e.g., Accounting Clerk, Customer Service Representative, Electrician, Nurse).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes general benefit information such as Health & Welfare rates, Paid Sick Leave (EO 13706), Vacation, and Holidays.
• Provides guidance on conformance processes for unlisted occupations and specific pay rules (e.g., night pay, hazardous pay, uniform allowance).

Bidders must use this wage determination to ensure they are proposing wages that meet or exceed the minimum requirements for all service employees who will work on the contract. Failure to comply can result in penalties. It is crucial for accurate cost proposal development and compliance with labor laws.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" spreadsheet detailing the specific lawn maintenance tasks and estimated quantities required for the GMF Manchester Administrative and Recreational Site Mowing opportunity. It is divided into a Base Year and four Option Years (OY1-OY4), each outlining the services needed.

• Project Title: GMF Manchester Administrative and Recreational Site Mowing.
• Vendor Information: Requires Vendor Name, SAM.GOV UEI, Vendor Signature, and Date of Signature.
• Period of Performance: Base Year (04/15/2026 - 04/14/2027) and four Option Years (04/15/2027 - 04/14/2031).
• Service Locations & Descriptions: Details lawn maintenance requirements for seven distinct locations: Manchester Ranger Station, Mount Tabor Work Center, Hapgood Pond Campground & Day Use Area, Hapgood Pond Pumphouse Site, Somerset Airstrip Camping Area, Grout Pond Campground & Day Use Area, and White Rocks National Recreation Area.
• Specific Tasks: Includes grass cutting to maintain specific heights (e.g., not exceeding 4" or 6"), mowing schedules (frequency and seasonal dates), trimming of growth around features (roadsides, picnic tables, kiosks, etc.), and keeping areas free of debris and leaves.
• Estimated Quantities: Provides estimated quantities for each service item per year.

This document is crucial for bidders as it defines the scope of work, the specific locations to be serviced, the frequency and nature of the required lawn maintenance, and the estimated quantities. Bidders must use this information to accurately price their proposals and understand the full extent of the services required over the potential five-year contract period (Base Year + 4 Option Years).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for groundskeeping services at various sites within the Green Mountain National Forest, Manchester Ranger District. The primary goal is to maintain open, cleared spaces, including lawns, open areas, roadway sides, campground sites, and designated surrounding areas.

The contractor will be responsible for providing all necessary equipment and fuel, as well as transportation of personnel and equipment. Services include:

• Mowing grass to a specified height (not exceeding 4" or 6" depending on the site) between services.
• Removing debris (downed branches, etc.) before mowing.
• Trimming grass along roadsides, around picnic tables, campsite markers, vault toilets, and kiosks to ensure features are clearly visible.
• Maintaining specific areas such as administrative sites, recreation sites, campground areas, and roadway sides.
• Special attention to the Hapgood Pond Day Use Area, requiring mowing between 0800-1200 on Tuesdays through Fridays, with specific gate access considerations during shoulder seasons.

Services are required from late April through mid-October. Specific mowing schedules and frequency vary by location and season, with approximate mowing schedules provided for different periods.

• Contractor must provide all equipment and fuel.
• Contractor is responsible for transportation.
• Safety of people and property is of utmost consideration.
• Communication with the local Forest Service representative is required for gate access during shoulder seasons at Hapgood Pond.
• A maximum number of services per season is specified for several locations.

Form / Attachment / Pricing Sheet

This document contains a collection of hand-drawn maps illustrating various sites and areas relevant to an unspecified opportunity. These maps appear to be visual aids for understanding the physical layout and features of these locations.

• Grout Pond Recreation Area (Upper and Lower Areas): Maps show areas to be mowed, trails, a garage, bulletin board, picnic area, parking lot, and canoe access.
• Hapgood Pump House: A map indicates the pump house location relative to FR 22 North Road, a fire station, and Hapgood Pond.
• White Rocks Day Use Area: Depicts a restroom, old parking lot, and trails (Keewaydin Trail, White Rocks Trail).
• Mt. Tabor Work Center: Shows garage bays, toilets, a fuel storage area, and areas designated for mowing/trimming.
• La Jing Strip Camping Area: Illustrates campsites, toilets, the Deerfield River, Forest Road 7, Somerset Road, and features like a speed limit sign and water post.

These maps provide critical spatial information for any bidder involved in site-specific work, such as grounds maintenance, construction, or facility management. They help in visualizing the scope of work, identifying key landmarks, and understanding the geographical context of the sites mentioned in the opportunity.