MSHA MIMMS Software and Maintenance

SOL #: 1605TB-26-Q-00033Combined Synopsis/Solicitation

Overview

Buyer

Labor
Office Of The Assistant Secretary For Administration And Management
DOL-ITAS DIVISION B PROCUREMENT
WASHINGTON, DC, 20210, United States

Place of Performance

Triadelphia, WV

NAICS

Other Computer Related Services (541519)

PSC

Support Services, Delivered As A Service Contract (Saa S Or Subscription) Involved With The Analysis, Design, Development, Code, Test And Release Packaging Services Associated With Application Development Projects, As Well As Off The Shelf Business Software. (DA10)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Timeline

1
Posted
Mar 25, 2026
2
Submission Deadline
Mar 30, 2026, 5:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Labor (DOL), on behalf of the Mine Safety and Health Administration (MSHA), is seeking proposals for MIMMS Software and Maintenance Support Services. This requirement is for licenses and maintenance for their Imaging Management System (MIMS), which is critical for managing records related to mining product approvals and certifications. This is a Firm-Fixed Price opportunity set aside for Total Small Businesses. Quotations are due March 30, 2026, at 1:00 PM ET.

Scope of Work

The MSHA MIMS has been in use for over 30 years by the Approval & Certification Center (A&CC). The required services include:

  • MIMS Licenses and Maintenance Support: Onsite hardware service, continued software/licensing support (including upgrades), labor hours for software changes/training, system design changes, technical consulting, troubleshooting, and assistance with customized interfaces and approval record conversion.
  • Software Components: Licenses for Application Enhancer (60 User), Pegasus Scanfix for Application Enhancer (60 User), SX Image Capture Server (1 User), Application Enhancer - Reports Management Server (1 User), and Application Enhancer - TEST SYSTEM.
  • Labor Hours: 100 hours for onsite/remote hardware/software support, upgrades, special projects, and training.

Contract & Timeline

  • Contract Type: Firm-Fixed Price order.
  • Period of Performance: One 12-month base period from April 1, 2026, to March 31, 2027. No option periods are included.
  • Set-Aside: Total Small Business (FAR 19.5).
  • Product Service Code: DA10 - Support Services, Delivered As A Service Contract (SaaS or Subscription).
  • Published Date: March 25, 2026.

Key Requirements

  • The awarded contractor must be a certified/licensed reseller of the OpenText product line and possess hands-on working knowledge.
  • The manufacturer of the system should be ISO 9001 certified.
  • All Electronic and Information Technology (EIT)/Information and Communication Technology (ICT) deliverables must be Section 508 compliant.
  • Key personnel must include factory-trained software service engineers.

Submission & Evaluation

  • Quotation Due Date: March 30, 2026, at 1:00 PM ET.
  • Submission Method: Electronically via email.
  • Evaluation Factors: Technical and Price are of equal importance. Award will be made to the responsible Vendor whose quotation is technically acceptable, conforms to the solicitation, and represents the best value at a fair and reasonable price.

Eligibility

  • Offeror must be a Small Business.
  • Offeror must be an authorized service provider of the brand name.
  • Vendors must be registered in SAM.gov.

Contact Information

People

Points of Contact

Jorge SantamariaPRIMARY
Santamaria.Jorge.E@dol.gov
Jennifer McKeeverSECONDARY
McKeever.Jennifer@dol.gov

Files

Files

Download

Versions

Version 1Viewing
Combined Synopsis/Solicitation
Posted: Mar 25, 2026
MSHA MIMMS Software and Maintenance | GovScope