MSHA - Security System Inspections-Mx
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Labor (DOL), specifically the Mine Safety and Health Administration (MSHA), is seeking proposals for Preventative Maintenance for the National Mine Academy Security System and Dorm Room Access Control System in Ballard, WV. This Request for Quotation (RFQ) aims to ensure the security system remains fully operational and to provide timely service responses. Proposals are due Monday, April 20, 2026, at 9:00 am ET.
Scope of Work
The contractor will perform comprehensive preventative maintenance, including:
- Four annual inspections and testing during quarterly visits.
- Field cleaning, calibration, and verification of proper operation.
- Voltage/current measurements and necessary corrections.
- Repair and service of Allegion/Schlage wireless door locks, including battery replacement.
- Inspection, repair, and software updates for Lenel OnGuard ADV64.
- Monitoring and installation of software updates for the entire security system.
- On-site training for personnel on hardware/software updates.
- Responding to emergency repair calls 24/7.
- Providing basic troubleshooting guidance via telephone.
- Proper disposal of waste products.
Contract Details
- Type: Firm Fixed Price Delivery Order
- Duration: One (1) Base Period of 12 months, plus four (4) 12-month option periods.
- Base Period: September 30, 2026 - September 29, 2027
- Option Period I: September 30, 2027 - September 29, 2028
- Option Period II: September 30, 2028 - September 29, 2029
- Option Period III: September 30, 2029 - September 29, 2030
- Option Period IV: September 30, 2030 - September 29, 2031
- Set-Aside: Not a Small Business Set-Aside.
- Product Service Code: H363 - Inspection And Laboratory Services (Except Medical/Dental): Alarm, Signal, And Security Detection Systems
Submission & Evaluation
- Proposals Due: Monday, April 20, 2026, 9:00 am ET.
- Submission Method: Email to Michael Whiddon (whiddon.michael.v@dol.gov) and Alicia Jackson (jackson.alicia.m@dol.gov).
- Quote Validity: Quotes must be held firm for 90 days.
- Evaluation: Lowest Priced Technically Acceptable (LPTA) procedures.
- Factor 1 - Technical: Quote must meet or exceed minimum specifications in the Performance Work Statement (PWS).
- Factor 2 - Price: Evaluated for completeness, accuracy, and reasonableness.
- Award Basis: Single Task Order, based on technical acceptability and best value at a fair and reasonable price.
Additional Notes
The government will provide facility access, site/building electrical power, and available drawings. The contractor is responsible for all other equipment, materials, and labor. Compliance with Federal Information Processing Standards (FIPS) 201 is required.