MT-YT & CF EXCITATION SYSTEM UPGRADE

Solicitation / RFP / RFQ

This document is a Justification and Approval for Other Than Full and Open Competition for a Firm-Fixed-Price supply contract for Basler brand excitation system upgrades. The upgrades are needed for the Canyon Ferry and Yellowtail Powerplants, whose existing front-end hardware is beyond its serviceable life and no longer supported. The action is being taken under statutory authority allowing for other than full and open competition due to the need for a specific brand-name product for compatibility.

• Retrofit upgrade of existing ECS-2100 voltage regulators to Basler DECS-2100 voltage regulators.

• Includes retrofitting new control boards and human-machine interfaces (HMIs) on each generating unit.

• May include the bridge control module (BCM) retrofit to Basler BCM-2 (identified as optional).

• On-site turnkey training by Basler trained experts.

• Contract Type: Firm-Fixed-Price Supply

• Period of Performance: One year (365 calendar days) from receipt of award.

• Estimated Value: $1,175,500.00

• The solicitation will be issued competitively under Simplified Acquisition Procedures.

• Basis of award will be Lowest-Price-Technically Acceptable.

• A price analysis will be conducted using techniques at FAR 15.404-1(b)(2).

• The solicitation will be issued as a Total Small Business Set-Aside.

• The existing excitation systems are Eaton ECS-2100 (Canyon Ferry, 2011) and Cutler Hammer ECS-2100 (Yellowtail, 2005).

• Basler acquired the original designs and maintains compatibility with existing systems.

• No other known companies can provide all required compatible components.

• Market research indicated at least three small businesses could satisfy the requirement.

• If no acceptable quotes are received from the Total-Small Business Set-Aside, the set-aside will be withdrawn and the requirement will be resolicited as full and open, but will still include a brand name request for Basler.

Solicitation / RFP / RFQ

This solicitation (Solicitation Number: 140R602600007) is for the Yellowtail & Canyon Ferry Excitation System Upgrade for the Yellowtail and Canyon Ferry Dams, located in Fort Smith and Helena, Montana. This is a Request for Quote (RFQ) issued as a Total Small Business Set-aside.

• The primary deliverable is the upgrade of the excitation systems for the Yellowtail and Canyon Ferry Dams.

• The Product/Service Code (PSC) is 6110, relating to Electrical control equipment and specialty transformer manufacturing.

• The requirement is for brand name equipment, as per 41 USC 3304(a)(1) and FAR 6.302-1(c).

• Period of Performance: February 16, 2026, to May 17, 2027.

• Quotes must be submitted via email to camaurer@usbr.gov and soakes@usbr.gov.

• Email attachments are limited to 25 MB per message.

• The Offer Due Date is February 16, 2026, at 1500 MS time.

• This acquisition is a Total Small Business Set-aside.

• This is a re-solicitation for FY2026. The previous solicitation ID for this requirement in SAM for FY2025 was 140R6025Q0047.

• FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference and are attached.

Solicitation / RFP / RFQ

This solicitation is for the "Yellowtail & Canyon Ferry Excitation System Upgrade" located in Fort Smith and Helena, Montana. The project involves retrofitting new control boards and HMIs on existing voltage regulators for generator units at both the Yellowtail and Canyon Ferry Powerplants. The North American Industry Classification System (NAICS) code is 335311 (Specialty transformer manufacturing).

• Furnishing and delivering all new components for the excitation system upgrade.

• Removing existing control components and installing modern equipment.

• Providing latest configuration and setting files.

• Testing and commissioning the exciters for each generating unit.

• Providing all labor, tools, parts, materials, designs, drawings, manuals, software, configuration files, and transportation.

• The new control module design must be single, with a voltage regulation accuracy minimum of 0.1%.

• Replacement equipment must fit within the existing footprint without modification to existing equipment.

• Utilizing existing rectifier bridge and compatible analog to digital I/O boards.

• Providing "Interface Design" of the new systems, including revised elementary system drawings and connection details.

• Providing on-site turnkey services by Basler factory-trained technical experts for installation, connection, and interconnection.

• Providing system startup services, including off-line and on-line testing.

• Providing on-site commissioning tests.

• Providing training on the new equipment and software.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the "Request for Quote" nature.

• Period of Performance: 02/16/2026 to 05/17/2027.

• Estimated Value: Not stated.

• Proposal or quote submission instructions: Quotes are to be submitted via email to camaurer@usbr.gov and soakes@usbr.gov. Email attachments are limited to 25 MB per message.

• Evaluation criteria: Lowest Price Technically Acceptable (LPTA).

• Key deadlines: Offer Due Date is 02/16/2026 at 1500 MS.

• This acquisition is a Total Small Business Set-aside.

• Previous solicitation ID for this requirement was 140R6025Q0047 for FY2025.

• The current solicitation ID is 140R6026Q0007 for FY2026.

• Brand name justification is provided per FAR 6.302-1(c).

• Drawings are provided as Attachment 1-Drawing Package.