MULTI-AXIS CALIBRATION SYSTEM | A-5103-3600-XC XM-60 KIT INCLUDING XC-80

Form / Attachment / Pricing Sheet

This document, "Terms & Conditions - Commercial Products and Services," outlines the contractual terms and conditions that govern agreements for commercial products and services. It serves as a foundational document for potential bidders to understand the legal and operational framework of any resulting contract.

The document is divided into several parts, covering a wide range of topics including:

• Definitions of key terms (Government, Company, Seller, etc.)
• Dispute resolution procedures
• Order of precedence for contractual documents
• Payment and administration terms
• Acceptance of terms and conditions
• Communication protocols with the Government
• Inspection and acceptance of products/services
• Warranty provisions
• Assignment, novation, and name change procedures
• Material requirements
• Transportation and shipping terms
• Title and risk of loss
• Compliance with laws, fines, and penalties
• Termination clauses (for default and convenience)
• Bankruptcy provisions
• Incorporation by reference of various FAR and DEAR clauses
• Environment, Safety, and Health (ES&H) protection requirements
• Electrical equipment requirements
• Export control regulations
• Gratuities and Foreign Corrupt Practices Act compliance
• Public release of information policies
• Government property management
• Changes to the agreement
• Excusable delays
• Employee Concerns Program and Differing Professional Opinions
• Information Technology and Personally Identifiable Information (PII) protection
• Specific clauses applicable when products include services, when seller personnel work on DOE sites, and when work involves access to classified information or special nuclear material.

This document is critical for bidders as it details the mandatory terms and conditions that will apply to any contract awarded. Understanding these terms is essential for assessing the risks, responsibilities, and overall feasibility of participating in the opportunity. Key areas of focus for bidders should include:

• Payment terms: How and when payments will be made.
• Termination clauses: Conditions under which the contract can be terminated.
• ES&H requirements: Obligations related to environmental, safety, and health protection, especially if work is performed on a DOE site.
• PII protection: Requirements for handling sensitive personal information.
• Compliance with laws: Seller's responsibility to adhere to all applicable regulations.
• Reporting requirements: Obligations for reporting injuries, hours worked, and other relevant information.

Bidders must carefully review this document to ensure they can comply with all stipulated requirements before submitting a proposal.

Form / Attachment / Pricing Sheet

This document, titled "PRIME SUPPLEMENTAL FLOWDOWN DOCUMENT," outlines additional terms and conditions that UT-Battelle, LLC, as the prime contractor, will flow down to its subcontractors and purchase orders under Prime Contract No. DE-AC05-000R22725 with the Department of Energy (DOE). It incorporates mandatory US Government regulatory and customer obligations required by ORNL's contract with DOE.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives.
• Each clause is listed with its number, title, and the date of the clause.
• Applicability is often specified based on contract type (e.g., cost reimbursement, construction, services) and/or dollar thresholds.
• The document states that in case of conflict between this document and identified Terms and Conditions, the version or date in this document takes precedence.
• Clauses are considered self-deleting if they are inapplicable to the performance of a specific subcontract.

Potential bidders should review this document to understand the mandatory flowdown clauses and terms that will be incorporated into subcontracts or purchase orders issued under the prime contract. This includes understanding various regulatory, ethical, security, and performance requirements that may apply to their work, especially as they relate to thresholds and specific contract types.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their bid. It requires the offeror to make specific representations and certifications regarding their business status, compliance with federal regulations, and other relevant factors.

• Type of Organization: Offeror must select their business structure.
• Export Control: Representations regarding whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items, including details if applicable.
• Buy American Act: Certification regarding the origin of end products and components.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications/Video Surveillance: Representation regarding the use of prohibited equipment or services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure and proposed mitigation if a conflict exists.
• Payments to Influence Federal Transactions: Certification regarding lobbying activities.
• Employee Concerns Program: Acknowledgment of requirements related to employee concerns and differing professional opinions.
• Business Size Certification: Offeror must certify their business size status (Small Business, Veteran-Owned, etc.) in accordance with the provided NAICS code and size standard.

Completing and submitting this form accurately is a mandatory requirement for bidding on opportunities where it is attached. It ensures compliance with federal regulations and helps the government assess the offeror's eligibility and risk profile. Bidders must carefully review each section and provide truthful and complete information.

Solicitation / RFP / RFQ

This document is a Firm Fixed Price quotation request from Oak Ridge National Laboratory (ORNL) for specific items. The award will be made based on the lowest-priced, technically acceptable proposal (LPTA).

• The primary deliverable is a firm fixed price quotation including a proposed delivery schedule.

• Offerors must provide a completed and signed copy of the Abbreviated Representations and Certifications (BSD-CS-2260).

• Offerors must provide a completed Attachment A - RFQ472732 Bill of Materials and Pricing Worksheet.

• Any exceptions to the terms and conditions must be clearly explained, including reasons for non-compliance and alternate solutions. Failure to do so implies acceptance of all terms.

• Contract Type: Firm Fixed Price

• Anticipated Subcontract Period of Performance: TBD

• The specific items sought are described in "A-5103-3600-XCXM-60 KIT INCLUDING XC-80".

• Questions Due By: 06/03/2026 by 4:00 PM EST (must be submitted in writing via email).

• Offers Due By: 06/08/2026 by 4:00 PM EST (must be submitted via email).

• Offer Validity Period: 120 days.

• Evaluation Criteria: Lowest-priced, technically acceptable proposal (LPTA).

• Small Business Set-Aside: No

• NAICS Code: 334515 Instrument Manufacturing for Measuring and Testing

• Subcontract Type Anticipated: Fixed Price

• The "Summary of Work/Description of Items" is detailed in Attachment A – RFQ472732 Bill of Materials and Pricing Worksheet.

• The following attachments are provided: Attachment A (Bill of Materials and Pricing Worksheet), Attachment B (Terms and Conditions), Attachment C (Prime Flowdowns), and Attachment D (Representations & Certifications).

• Special Provision: FAR 52.211-6 Brand Name or Equal shall apply.

Form / Attachment / Pricing Sheet

This document is a Bill of Materials and Pricing Worksheet for the opportunity. It lists the specific items required, their part numbers, quantities, and pricing information.

• Item 1: MULTI-AXIS CALIBRATION SYSTEM or Domestic Equivalent (Part Number: A-5103-3600-XC XM-60 Kit). Includes XC-80 or Domestic Equivalent. Quantity: 1. Manufacturer: Renishaw.
• Item 2: XM fixturing kit (Part Number: A-5103-4620 XM60 FIXTURING KIT or Domestic Equivalent). This is an optional kit for adaptable mounting solutions for an XM-60 or XM-600 system, including various extrusion bars, adaptors, plates, connectors, magnets, and hex drivers. Quantity: 1. Manufacturer: Renishaw.

Bidders must use this worksheet to provide their pricing for the specified items. It details the exact components and quantities needed, including the option for domestic equivalents, which will be crucial for preparing a complete and accurate proposal.