Murals and Paintings Conservation Program for the United States Capitol Building and Other Legislative Facilities

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the Architect of the Capitol (AOC) to gather feedback on a company's performance from previous contract users. This information is crucial for source selection in the procurement process.

• Company/Individual Requesting Information: Fields for the name of the company or individual being evaluated.
• Past Project Title: Space to identify the specific project for which the company is being evaluated.
• Point of Contact (POC) Information: Fields for the POC's name, date, phone number, fax number, and email address for verification purposes.
• Ratings: A rating scale (Outstanding, Satisfactory, Marginal, Unsatisfactory) with definitions for evaluating performance in various areas.
• Performance Areas: Specific questions regarding delivery/completion schedules, quality control, quality of work, price reasonableness, labor standards compliance, safety standards compliance, and customer satisfaction.
• Additional Comments: Sections for detailed explanations of ratings, especially for Outstanding or Unsatisfactory performance, and for overall comments.

This questionnaire is used to evaluate a bidder's past performance, which is a significant factor in source selection. Bidders should be aware that their previous clients will be contacted to complete this form. The responses directly impact the evaluation of their proposal and their ability to win future contracts with the AOC.

Solicitation / RFP / RFQ

This solicitation, AOCSSB26R0003, is for services related to the conservation of fine art and decorative art murals. The services are to be performed at various facilities managed by the Architect of the Capitol (AOC).

• Conservation of fine art and decorative art murals.

• Services are to be performed at the United States Capitol Building and Other Legislative Facilities.

• This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• The contract period of performance is structured with a base year and four option years:

  • Base Year: 05/01/2026 - 04/30/2027
  • Option Year 1: 05/01/2027 - 04/30/2028
  • Option Year 2: 05/01/2028 - 04/30/2029
  • Option Year 3: 05/01/2029 - 04/30/2030
  • Option Year 4: 05/01/2030 - 04/30/2031

• A minimum guarantee of $1,000.00 is stated for each awardee.

• Offers are due by 02:00 ET on 02/17/2026.

• Task orders will be evaluated based on best value, considering price and past performance. Technical factors may also be considered.

• Proposals for task orders should be prepared using the CSI Bid Form Template.

• Not explicitly stated in the provided sections, but standard equal opportunity clauses are included.

• The solicitation includes numerous clauses related to contract administration, special requirements, security, and reporting.

• Key personnel, including a Senior Fine Art Painting Conservator/Project Director, are required.

• Specific procedures for vehicle and delivery inspections, as well as security background investigations for personnel, are detailed.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) # AOCSSB26R0003, issued by the Architect of the Capitol (AOC) Supplies, Services, and Material Management Division (SSMMD), is for the Conservation of Murals and Paintings in the United States Capitol Building and Other Legislative Facilities. The procurement aims to result in up to two Indefinite Delivery Indefinite Quantity (IDIQ) contracts awarded to responsible Offerors. The AOC is not subject to the Federal Acquisition Regulation (FAR) but follows its own Contracting Manual.

• Conservation of murals and paintings in various mediums within a historic monumental building.

• Offerors must demonstrate understanding of the scope of work and provide a sound, practical, and feasible approach.

• A sample conservation report with photo documentation is required.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: 1-year base period from award, with four (4) one-year options.

• Estimated Value: Not explicitly stated, but the procurement is for "overall best value."

• Proposals are due via email by 2:00 PM ET on February 17, 2026.

• Proposals must be submitted in two volumes: Volume I (Technical) and Volume II (Price).

• Evaluation will use a Trade-Off approach, prioritizing technical factors over price.

• Technical factors (in descending order of importance): Corporate Experience, Technical Approach, Key Personnel, Past Performance.

• Price is the fifth factor.

• Proposals must be valid for 120 days from submission.

• Offerors must be actively registered in the System for Award Management (SAM).

• North American Industry Classification System (NAICS) code: 711510 (Independent Artists, Writers, and Performers).

• McNamara-O'Hara Service Contract Act (SCA) is not applicable.

• Questions are due in writing by 10:00 AM ET on January 27, 2026.

• The AOC Contracting Manual is available at: https://www.aoc.gov/sites/default/files/2023-01/AOC-Order-34-1_Contracting-Manual-2022.pdf

• List of Attachments is in Section J of the RFP.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Questionnaire" used by the Architect of the Capitol (AOC) to gather feedback on a contractor's performance from previous contract awarders. It is intended to collect information for source selection purposes.

• Contractor Information: Fields for the company/individual requesting past performance information, the past project title, and the name/firm of the entity providing the feedback.
• Contact Information: Fields for the Point of Contact (POC) for verification, including name, phone number, fax number, and email address.
• Performance Ratings: A rating scale (Outstanding, Satisfactory, Marginal, Unsatisfactory) for various aspects of performance, including:
  • Delivery/completion schedules
  • Quality control
  • Quality of work
  • Reasonableness of price
  • Compliance with labor standards
  • Compliance with safety standards
  • Overall corporate management, integrity, reasonableness, and cooperative conduct
  • Customer satisfaction with the end product
  • Relationship with contract team/CO/COR/COTR
  • On-site management and coordination of subcontractors
• Specific Questions: Detailed questions regarding schedule problems, quality control, delivery of work, pricing, labor/safety standards, contract modifications, discussions of negative ratings, customer satisfaction, and overall corporate conduct.
• Additional Comments: A section for open-ended feedback.

Bidders may encounter this form when they are the contractor being evaluated. It outlines the specific criteria and questions used by government agencies to assess past performance, which is a critical factor in source selection. Understanding these questions helps bidders prepare for providing accurate and comprehensive feedback when requested.

Form / Attachment / Pricing Sheet

This document, "J.3 Pricing Proposal.xlsx", is an attachment for the "Conservation of Murals & Paintings in the US Capitol Building" opportunity. It requires bidders to provide detailed pricing information for labor categories and specific deliverables.

• Labor Categories: Bidders must enter fully burdened hourly rates for roles including Senior Fine Art Painting Conservator/Project Director, Painting Conservator, Assistant Painting Conservator/Technician, Decorative Painter, Historic Paint Specialist, and Industrial Hygienist.
• Fixed Price Items: Firm fixed prices are required for the "Final Report" and "Historic Paint Sample".
• Base and Option Years: Pricing must be provided for the base year and all four option years.
• Other Direct Costs (ODCs): May be authorized at the task order level and can include items like scaffolding, lifts, and conservation materials/supplies/equipment. These should be quoted as Not To Exceed (NTE) and billed as actual costs.
• Travel: Shall be proposed as NTE and billed as a separate line item per task order, in accordance with AOC52.231-1.
• Nominal Quantity: This column is for evaluation purposes only and should not be changed by the Offeror.

This pricing proposal is critical for bidders to accurately quote their services. It outlines the required format for submitting labor rates, fixed-price items, and considerations for ODCs and travel. Understanding these requirements is essential for preparing a compliant and competitive proposal. The government reserves the right to request detailed breakdowns for firm-fixed-price task orders.

Form / Attachment / Pricing Sheet

This document outlines Equal Employment Opportunity (EEO) laws and regulations that apply to employers, including those holding Federal contracts or subcontracts, and entities receiving Federal financial assistance. It details protected bases for non-discrimination and outlines procedures for reporting discrimination.

• Protected Bases: Race, Color, Religion, Sex (including pregnancy), National Origin, Disability, Age (40+), Genetics, and Veteran Status.
• Applicable Laws: Title VII of the Civil Rights Act of 1964, Americans with Disabilities Act (ADA), Age Discrimination in Employment Act (ADEA), Equal Pay Act of 1963, Genetic Information Nondiscrimination Act (GINA), Executive Order 11246, Section 503 of the Rehabilitation Act, Vietnam Era Veterans' Readjustment Assistance Act, Title VI of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972.
• Prohibitions: Discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment. Retaliation against individuals who file discrimination charges or participate in proceedings is also prohibited.
• Reporting: Information on how to contact the U.S. Equal Employment Opportunity Commission (EEOC) and the Office of Federal Contract Compliance Programs (OFCCP) to report suspected discrimination.

This document is crucial for understanding the equal employment opportunity requirements that may be incorporated into federal contracts. Bidders should be aware of these regulations to ensure their own employment practices comply with federal law, particularly if the opportunity involves federal contracts or financial assistance. It highlights the government's commitment to non-discrimination and affirmative action.

Form / Attachment / Pricing Sheet

This document is a "Request for Check of Criminal History Records" (Form CP-491) from the United States Capitol Police. It is used to request a criminal history record check for an individual.

• Applicant Information: Requires personal details such as name, address, employer, date of birth, birthplace, social security number, citizenship, gender identity, race, physical characteristics (height, weight, eye/hair color), and any other names used.
• Signature and Release: The applicant must sign, acknowledging that the information will be used for a criminal history records check by the FBI, consenting to its use for security determinations, certifying authorization to work in the U.S., and attesting to the truthfulness of the provided information.
• Authorized Requestor Information: This section is to be completed by the individual authorized to request the check, including their name, agency, position/title, telephone number, and date of request.
• Identification Section: This section is for recording details of the records check, including the date conducted, FBI number (if applicable), and the document used to establish the individual's identity.

This form is likely an attachment or required form for an opportunity that involves background checks or security clearances for personnel. Bidders may need to ensure their personnel complete this form accurately as part of the onboarding or contract fulfillment process.

Other / Unclassified

This document is a reference guide for vehicle delivery procedures to the United States Capitol Police. It outlines the hours of operation for the Off-site Delivery Center (OSDC), delivery access points for various Capitol buildings, and procedures for exceptions and after-hours deliveries.

This guide is relevant to potential bidders who may need to make deliveries to Capitol facilities. It details:

• OSDC Operations: Hours of operation (Monday-Friday, 0500-1400) and the requirement for all vehicles to be inspected at OSDC prior to delivery on Capitol Grounds.
• Delivery Access Points: Specific entry points and operating hours for deliveries to the Capitol/CVC, House Office Buildings, Senate Office Buildings, and the Supreme Court/Library of Congress.
• Road Restrictions: Information on vehicles with capacity over 1 1/4 ton or exceeding two axles.
• Exceptions and After-Hours Deliveries: Procedures requiring prior notification and specific contacts for non-standard deliveries, including an example for time-sensitive materials.
• Prohibited Vehicles: Definition of prohibited vehicles (commercial/trucks over 1 1/4 ton, vehicles exceeding two axles, recreational, agricultural).
• Specific Building Procedures: Details for Capitol/CVC, House Office Buildings, Senate Office Buildings, Botanic Garden, and LOC/Supreme Court, including inspection points and escort requirements for prohibited vehicles and after-hours deliveries.

Solicitation / RFP / RFQ

This document is a solicitation for services related to the conservation of fine art and decorative art murals within the United States Capitol Building and Other Legislative Facilities. The Architect of the Capitol (AOC) is seeking proposals for these services.

• Services for the conservation of fine art and decorative art murals.

• Specific tasks and deliverables will be detailed in individual Task Orders issued under this contract.

• This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• The base period of performance is one year, with options for four additional one-year periods, for a total potential term of five years.

• The estimated maximum amount to be ordered under this contract is $1,517,000.

• Each awardee will receive a minimum guarantee of $2,500 for the term of the contract.

• Task orders will be issued via email as a Request for Proposal (RFP) or Quotation (RFQ).

• Task orders will be evaluated based on Fair Opportunity, considering technical expertise, past performance, and capacity.

• Most task orders will be evaluated for price only, but technical factors may be considered.

• Awards will be made based on best value to the Government.

• Site visits are considered vital for proposal preparation.

• No specific set-aside information is provided in this document.

• The contract includes numerous FAR and AOC-specific clauses covering various aspects such as contract administration, security, personnel, reporting, and payment procedures.

• Offerors must be registered in the System for Award Management (SAM) database.

• Specific instructions for proposal submission, including packaging and delivery, are provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the conservation of murals and paintings located in the United States Capitol Building and other legislative facilities. The objective is to continue a long-term conservation program for historic fine art and decorative wall and ceiling murals, as well as framed oil on canvas paintings.

• Provide conservation services for fine art and decorative art murals (wall and ceiling) and fine art paintings.

• Services may include emergency conservation projects.

• Tasks include assessment of murals and paintings, conservation services, and emergency response.

• Work must comply with the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics and Guidelines for Practice.

• Compliance with AOC Guidelines for Conservation Reports and Photo Documentation, Handling of Hazardous Chemicals, Hazardous Waste, and PCB Wastes, and Preservation Policy and Standards.

• Contractor must meet weekly with the Contracting Officer's Representative (COR) to review progress and acceptability of work.

• The IDIQ contract includes a one-year base period and four one-year option periods, from May 1, 2026, to April 30, 2031.

• Work is primarily performed in the United States Capitol and other legislative facilities, often outside public hours (9:00 a.m. to 4:30 p.m. ET, Monday-Saturday).

• Work may occur on Sundays when buildings are closed to the public.

• Requires a Senior Fine Art Painting Conservator/Project Director with specific educational background and at least 10 years of experience in conserving murals and paintings.

• Other required staff include Painting Conservator, Assistant Painting Conservator/Technician, Decorative Painter, and Historic Paint Specialist/Conservation Scientist, each with specified experience.

• Contractor must provide scaffolding and/or lifts, materials, and supplies.

• Government will provide access to water, electricity, and potentially ladders/lifts for emergency services.

• All contractor employees require background checks and identification badges.

• Telework is not authorized for this requirement, though generation of deliverables may occur at the contractor's location.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Homeland Security's Employment Eligibility Verification form (Form I-9). It is used to verify the identity and employment authorization of individuals hired in the United States. Employers are required to complete Section 2 of this form within three business days of the employee's first day of employment.

• Section 1: Employee Information and Attestation: Completed by the employee to attest to their citizenship or immigration status and provide personal information.
• Section 2: Employer or Authorized Representative Review and Verification: Completed by the employer to examine original documents presented by the employee to establish identity and employment authorization.
• Section 3: Reverification and Rehires: Used for rehires or when an employee's employment authorization needs to be reverified.
• Lists of Acceptable Documents: Provides guidance on which documents are acceptable for establishing identity and employment authorization, categorized into List A (identity and employment authorization), List B (identity only), and List C (employment authorization only).

While this is a standard employment form and not directly part of a solicitation's technical requirements, understanding its purpose and the acceptable documents is crucial for any potential bidder that would be hiring personnel for a government contract. It outlines the legal requirements for verifying employment eligibility for all employees, including those working on federal contracts.

Form / Attachment / Pricing Sheet

This document is a Certificate of Liability Insurance (ACORD 25 form) used to provide evidence of insurance coverage. It is typically required as part of a contract or agreement to ensure that the contractor has adequate insurance in place.

• Insured: Name of Contractor
• Coverages: Details on General Liability, Automobile Liability, Umbrella Liability, and Workers' Compensation and Employers' Liability.
• Policy Information: Includes policy numbers, effective dates, expiration dates, and limits for each type of coverage.
• Certificate Holder: Architect of the Capitol, U.S. Capitol Building, Washington, DC.
• Additional Insured Clause: Notes that the United States of America, acting by and through the Architect of the Capitol, shall be included as an additional insured with respect to operations under the contract.

Bidders may need to provide a similar certificate of insurance as part of their proposal or before contract award. This document outlines the types and minimum limits of insurance coverage required, which can inform a bidder's insurance procurement and cost estimations for the opportunity.