MVAHCS Temporary Chiller Rental Unrestricted Solicitation

Amendment / Modification

This amendment modifies Solicitation Number 36C26326Q0585. The primary changes are:

• Offer Deadline Extension: The hour and date for receipt of offers has been extended to May 18, 2026, at 17:00 CDT.

• Statement of Work (SOW) Update: The SOW has been updated with the following key changes:

  • The limitation of 150 tons for the chiller size has been removed.
  • The amperage limit has been increased from 300A to 400A.

• Solicitation Number: 36C26326Q0585

• Statement of Work (SOW) - Section B.4

• The deadline for submitting offers is extended to May 18, 2026, 17:00 CDT.

• Bidders should note the updated chiller size and amperage requirements in the revised SOW.

Amendment / Modification

This amendment extends the deadline for offer receipt and provides responses to vendor questions, along with an updated Statement of Work (SOW).

• Offer Receipt Deadline: Extended to May 4, 2026, at 17:00 CDT.

• Statement of Work (SOW): Updated to clarify cooling liquid type and temperature ranges.

• The deadline for submitting offers has been extended. Bidders should ensure their offers are received by the new deadline.

• Bidders should review the updated SOW for revised requirements regarding the temporary air-cooled chiller.

• Cooling Liquid: The cooling liquid is confirmed to be water, not glycol.

• Temperature Ranges: Specific entering and leaving water temperatures for different connection points (Building 80, Building 79, Chilled Plant Water) have been provided in the updated SOW.

Solicitation / RFP / RFQ

This solicitation is for the provision of a temporary 150-ton air-cooled chiller to the Minneapolis VA Health Care System. The chiller is needed to provide cooling for Building 70 while a new cooling system is designed and installed. The service includes delivery, installation, operation, maintenance, and removal of the chiller.

• Chiller Specifications: 150-ton air-cooled chiller (130-150 ton capacity), 460 volts/60 hertz/3 phase power, 300A service available. Specific flow rates and temperature ranges are detailed.

• Services: Delivery, installation, start-up, maintenance, repairs (4-hour response), and removal.

• Operational Period: Unit must be operational by June 1st and removed by November 15th annually.

• Maintenance: Contractor responsible for all preventative maintenance and repairs.

• Safety & Security: Adherence to safety protocols and obtaining vendor badges are required.

• Contract Type: Firm-Fixed-Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ).

• Period of Performance: 5 years, with Base Pricing Period (06/01/2026-05/31/2027), Year One (06/01/2027-05/31/2028), and Year Two (06/01/2028-05/31/2029) pricing periods.

• Minimum Guarantee: $1,000.00

• Maximum Contract Ceiling: $330,000.00

• Submission Method: Electronic via email to Jeffrey.Brown8@va.gov (Microsoft Word or Adobe PDF for text, Microsoft Excel for spreadsheets). Faxed and mailed offers will not be accepted.

• Offer Due Date: May 1st, 2026, 17:00 CDT.

• Evaluation: Lowest Price Technically Acceptable (LPTA) process. Technical acceptability is evaluated first, followed by price.

• Key Deadlines: Questions due by April 27th, 2026, 12:00 PM CT. Site visit on April 24th, 2:00-4:00 PM CT.

• This acquisition is unrestricted.

• NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)

• Size Standard: 1250 Employees

• FAR clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference or attached.

• The solicitation includes addenda to FAR 52.212-1 and 52.212-4 with specific instructions and clauses.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) under the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in specific geographic areas of Minnesota and Wisconsin. The document includes a detailed list of occupations, their corresponding wage rates, and footnotes explaining specific conditions or exclusions (e.g., for computer employees and air traffic controllers).

This wage determination is crucial for potential bidders on government contracts that are subject to the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals. Key information for bidders includes:

• Applicable Occupations and Rates: A comprehensive list of job classifications and their required minimum hourly wages.
• Fringe Benefits: Details on mandatory health and welfare benefits, paid sick leave (EO 13706), vacation time, and paid holidays.
• Executive Orders: Information on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage for federal contractors), including their applicability and specific requirements for 2025.
• Hazardous Pay: Differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidelines on contractor responsibilities for providing and maintaining employee uniforms.
• Conformance Process: Instructions for classifying and determining wages for occupations not explicitly listed in the wage determination, using Standard Form 1444 (SF-1444).