MVHAHCS Ground Ambulance IDIQ RFQ Combined Pre-Solicitation Notice and Solicitation Notice

Amendment / Modification

This amendment modifies Solicitation 36C26326Q0088.

• Offer Deadline Extension: The hour and date for receipt of offers has been extended to June 3, 2026, at 17:00 CDT.

• Price Ceiling Increase: The maximum contract ceiling has been raised from $7,600,000.00 to $9,400,000.00.

• Section B.2, "Single Award Contract," has been updated to reflect the new maximum contract ceiling.

• Bidders are advised that the deadline for submitting offers has been extended. Ensure acknowledgment of this amendment is received by the new deadline to avoid rejection of your offer. The price ceiling has been increased, which may affect pricing strategies for potential offerors.

Amendment / Modification

This amendment modifies Solicitation 36C26326Q0088 for ambulance services for the Minneapolis VA Health Care System. The key changes are:

• Schedule and PWS Alignment: Corrects discrepancies between the Schedule and the Performance Work Statement (PWS) table of line items. The Schedule has been updated to better reflect the PWS table, and quantities have been adjusted to more accurately represent the Minneapolis VA Health Care System's requirements.
• Contract Ceiling Reduction: Updates the contract ceiling for the Single Award Order Contract to reflect the reduced quantities. The maximum contract ceiling is now $4,000,000.00, with a guaranteed minimum of $1,000.00 over the five-year period.
• Clarification of Instructions to Offerors: Provides clarifications regarding the "ADDENDUM to 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services."
  • References to the Statement of Work now refer to the Performance Work Statement.
  • Clarifies that the technical portion of an offer must include a capability narrative demonstrating the ability to execute the PWS requirements.
  • Specifies electronic submission of offers via email to Jeffrey.Brown8@va.gov in Microsoft Word or Adobe PDF for text documents and Microsoft Excel for spreadsheets. Zip files or linked documents are not accepted.
  • Defines the content for the "Volume I" (Pricing) and "Volume II" (Technical and Past Performance) portions of the offer.
  • Sets a deadline of March 13th, 2026, 17:00, for submitting technical questions via email.

• Schedule and PWS table of line items

• B.2 SINGLE AWARD ORDER CONTRACT (contract ceiling)

• ADDENDUM to 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

• Offerors must submit revised proposals reflecting these changes.

• The deadline for submitting technical questions is March 13th, 2026.

Solicitation / RFP / RFQ

This solicitation is for ground ambulance services to support the VA Minneapolis Health Care System. The contract will be a 5-year Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

• Provision of non-emergency ambulance transportation services, including Advanced Life Support (ALS), Basic Life Support (BLS), Critical Care Transport (CCT), and Gurney/Litter Transports.

• Services required 24 hours a day, seven days a week, including weekends and holidays.

• Contractor personnel must meet specific qualifications (EMTs, CCTPs) and undergo background investigations.

• Vehicles must meet all applicable federal, state, and local regulations.

• Contractor must utilize VetRide or VA-Approved Transportation Software for all patient transports.

• Specific response times are mandated for scheduled, emergent, and unscheduled transports.

• Contract Type: Firm Fixed Price, Single Award IDIQ

• Contract Ordering Period: April 1, 2026 - March 31, 2031

• Base Pricing Period: April 1, 2026 - March 31, 2027

• Option Years: Four (4) additional 12-month pricing periods.

• Minimum Guaranteed Amount: $1,000.00

• Maximum Contract Ceiling: $7,600,000.00

• Offers must be submitted electronically via email to Jeffrey.Brown8@va.gov by the specified due date.

• Offers must include a Pricing portion (Volume I) and a Technical/Past Performance portion (Volume II).

• Evaluation will be based on Technical, Past Performance, and Price.

• Offerors must complete and return the Critical Care Transport Capabilities Confirmation.

• Offerors must provide up to three (3) past performance references.

• Questions regarding the solicitation must be received by March 13th, 2026, 17:00 CST.

• Offer Due Date: March 25, 2026, 17:00 CST

• This acquisition is unrestricted.

• NAICS Code: 621910 - Ambulance Services

• Size Standard: Not specified in this section, but typically related to the NAICS code.

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

• Specific details regarding insurance, personnel security, invoicing, and quality control are provided within the document.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) under the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in specific geographic areas of Minnesota and Wisconsin. The document includes a detailed list of occupations, their corresponding wage rates, and applicable fringe benefits. It also outlines Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to federal contracts. Additionally, it provides information on hazardous pay differentials, uniform allowances, and the process for requesting authorization for additional classifications and wage rates (Standard Form 1444).

This document is crucial for bidders responding to federal solicitations that are subject to the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed the rates and requirements outlined in this wage determination for the specified occupations and geographic locations. Failure to comply can lead to bid disqualification or contract violations. The document also clarifies how to handle occupations not explicitly listed and details requirements related to paid sick leave and minimum wage under relevant Executive Orders.

Solicitation / RFP / RFQ

This is a combined pre-solicitation and solicitation notice for non-emergency ambulance transportation services required by the Minneapolis VA Medical System (MVAHCS), its associated Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics. The services are needed on a 24/7 basis, including weekends and holidays.

• Provision of all vehicles, personnel, management, supplies, and equipment.

• Services include Stretcher Transports, Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT).

• Contractor shall make services available to the VA as needed.

• Refer to the solicitation for details on qualification/credentialing requirements.

• Not specified in this notice.

• All responsible sources may submit a quotation, bid, or proposal.

• Response Date/Time/Zone: 03-25-2026 17:00 CENTRAL TIME, CHICAGO, USA.

• Not specified in this notice.

• Solicitation Number: 36C26326Q0088

• NAICS Code: 621910

• Product Service Code: V225

• Place of Performance: Minneapolis VA Health Care System, 1 Veterans Drive, Minneapolis, Minnesota 55417, USA.

• Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS, NETWORK CONTRACTING OFFICE 23, 316 ROBERT STREET N, SUITE 506, SAINT PAUL MN 55101.

• Point of Contact: Jeffrey Brown, Contracting Officer, Jeffrey.Brown8@va.gov.