N0018926Q0017, USNA, CHAPEL SOUND

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation N0018926Q0017, clarifying requirements and submission details.

• Opportunity Type: This is not a sole source but a brand name requirement. Authorized reseller letters for JBL, ALLEN & HEATH, and SHURE, INC are required with quotes. Subcontracting to authorized partners is permissible, but the prime contractor remains responsible for all solicitation requirements.
• Contract Nature: This is a new requirement, not an incumbent contract.
• Scope: The requirement is for adding new gear only; no existing gear will be demoed or disposed of. Installation and commissioning are required as part of the contract.
• Technical Details:
  • An appropriate lift (scissors, genie, etc.) or scaffolding will be needed for speaker and wiring installation.
  • Walls are specialized plaster in a historic church; custom adjustments may be complex.
  • All appropriate cabling (e.g., loudspeakers, cameras, Dante) must be run.
  • The RFQ quantity of four (4) 4K PTZ Cameras and one (1) wall mount is correct, as other cameras will be in non-wall-mounted locations.
  • Make/model of existing subwoofers is unavailable as they are not readily accessible.
• Submission Requirements: Include a line item for miscellaneous installation supplies and a separate line item for labor/commissioning costs.
• Documentation: No existing plans or designs are available; an installation plan will require a site visit.

Clarifications confirm the need for brand name authorization letters, installation services, specific line items for supplies and labor, and the use of lifts. No changes to due dates or submission rules were indicated.

Form / Attachment / Pricing Sheet

This document is a Justification for Brand Name acquisition for Simplified Acquisitions, specifically for items priced between the Micro-Purchase Threshold (MPT) and the Simplified Acquisition Threshold (SAT). It details why the procurement is restricted to specific brand names and why competition is precluded.

• Brand Name Products: Lists specific products from JBL, SHURE, and Allen & Heath.
• Manufacturer Information: Provides manufacturer names, POCs, phone numbers, and addresses.
• Dealer/Rep Information: Indicates that multiple vendors are available for some brands.
• Itemized List: Includes a detailed breakdown of required supplies with quantities, unit costs, and extended costs for each brand.
  • JBL items total: $51,681.00
  • SHURE items total: $54,536.00
  • Allen & Heath items total: $7,357.00
• Total Estimated Cost: $113,574.00
• Delivery: Supplies required at time of installation, with installation to be completed no longer than 90 days after award.
• Justification for Sole Source: Explains that the required supplies must integrate with existing infrastructure, requiring specific models for compatibility, operability, peak efficiency, and to reduce the risk of equipment failure. It also states that listed items must be procured from an authorized vendor to ensure manufacturer authenticity.

This document indicates that the opportunity is restricted to specific brand-name products due to compatibility requirements with an existing system. Bidders should note that the government is seeking to procure audio equipment from JBL, SHURE, and Allen & Heath. The document provides a detailed list of the specific items, quantities, and estimated costs, totaling $113,574.00.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial supplies, utilizing Simplified Acquisition Procedures. It serves as the sole solicitation, and a separate written solicitation will not be issued. The Naval Supply Systems Command Fleet Logistics Center, Norfolk is seeking responses from qualified sources for supplies as detailed in the document. The acquisition will result in a Firm-Fixed-Price contract.

The Statement of Work (SOW) outlines the scope for upgrading sound reinforcement and livestreaming facilities at the United States Naval Academy, Annapolis, MD. Key deliverables include:

• Installation of new loudspeakers for consistent audio coverage.

• Replacement of existing analog wireless microphone systems with a 24-channel digital system.

• Installation of an AMX touchpad control system for user-friendly interface.

• Installation of a 4-camera PTZ livestreaming system.

• Replacement of all cable management as needed.

• Installation of a livestream-connected video display.

• Contract Type: Firm-Fixed-Price

• NAICS Code: 334310

• Small Business Size Standard: 750

• Period of Performance: Delivery is 60 days from the day after award.

• Quotes must be submitted electronically to Christin Griffin at christin.t.griffin.civ@us.navy.mil.

• Quotes are due by 23 January 2026 at 10:00 EST.

• Questions regarding clarification of solicitation requirements must be received by 20 January 2026 at 09:00 EST.

• Evaluation will be based on the quote most advantageous to the Government, with an intent to award based on initial quotes.

• Quotes must include an authorized reseller letter from JBL, ALLEN & HEATH, and SHURE, INC.

• Bids containing substitutions for specified Brand Name items will be viewed as UNACCEPTABLE.

• Quoters must be registered in the System for Award Management (SAM).

• Applicable clauses and provisions are in effect through FAC 2025-06 and DFARS Change Notice 20251110.

• The website for downloading the solicitation is https://beta.sam.gov/.