N041--Ambulance HVAC System Installation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought market research effort to identify qualified vendors for Ambulance HVAC System Installation at the Northern Arizona VA Medical Center in Prescott, AZ. This is primarily a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. Responses are due by March 23, 2026, at 11:00 AM Pacific Time.
Purpose
This is a Sources Sought Announcement for market research only, not a solicitation. The VA aims to identify potential sources capable of providing the described services to make appropriate acquisition decisions and gain knowledge of industry capabilities.
Scope of Work
The project involves the installation of rooftop HVAC systems on two ambulances. These systems must operate using 115V 30-amp shore power when parked, ensuring proper interior climate control to protect temperature-sensitive medical equipment, supplies, and medications. Ambulances will be dropped off at the vendor's local facility for work by a certified technician and then picked up.
Key Requirements & Specifications
- HVAC Unit: Furrion Chill FACR13SA with installed Heat Strip or equivalent.
- Power: Must operate on 115V/30amp AC shore power connection.
- Capacity: At least 13,500 BTU.
- Mounting: Rooftop-mounted RV-style air conditioning system.
- Features: Dual-fan design, integrated temperature control, noise reduction technology, durable UV-resistant exterior housing, compatible with heat strip for supplemental heating.
- Certifications: UL Listed, CSA Certified, meets RVIA and ANSI A119.2 standards, complies with DOE and EPA energy efficiency requirements.
- Installation: Must be performed by a local certified vendor familiar with rooftop HVAC vehicle modification.
Submission Requirements
Interested parties must provide a written response including:
- Company name, address, point of contact, phone, fax, and email.
- Unique Entity ID (UEI), Cage Code, and Tax ID Number.
- Type of business (e.g., SDVOSB, VOSB, Hubzone, WOSB, Large Business).
- A Capability Statement detailing qualifications and ability to perform the work.
- Confirmation of small business status under NAICS code 811198.
- Information on any existing federal contracts (FSS GSA/NASA SEWP/NAC).
Contract Details
- Opportunity Type: Sources Sought
- NAICS Code: 811198 - All Other Automotive Repair and Maintenance.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. If SDVOSB responses are inadequate, an alternate set-aside or full and open competition may be considered.
- Sub-contracting: No sub-contracting opportunities are anticipated.
Important Information
This notice does not obligate the Government to award a contract, nor will it reimburse any costs associated with responding. All offerors must be registered in the System for Award Management (SAM).
Response Due & Contact
- Response Due: March 23, 2026, 11:00 AM Pacific Time.
- Submission Method: Email to david.odne@va.gov, marked Attn: David Odne; Contract Specialist.
- Contact: David Odne, Contracting Officer, david.odne@va.gov, (562) 766-2328.