N041--CON-NRM-663A4-23-201 Replace 40 Ton Condenser BLDG 200

Other / Unclassified

This document is a sign-in sheet for a site visit conducted on March 3, 2026, for Project 663A4-23-201, which involves the replacement of a 40 Ton Condenser in Building 200 at the Puget Sound VA Medical Center, American Lake Campus.

The sheet lists attendees from the U.S. Department of Veterans Affairs, including Contract Specialists and a Contracting Officer Representative, along with their contact information. It also includes a handwritten section listing attendees from various companies, their company names, and phone numbers/email addresses.

This document is relevant to potential bidders as it identifies key government personnel involved in the project and provides contact information for representatives from companies that attended the site visit. This can be useful for networking, understanding the competitive landscape, and potentially gathering further insights into the project requirements.

Amendment / Modification

This amendment is issued to provide the site-visit sign-in sheet that occurred on March 3, 2026.

• The attached document, "663A4-23-201 Site visit Sign In Sheet," is now part of the solicitation record.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for the demolition, removal, and new construction related to the replacement of a 40-Ton Refrigerant Condenser and associated infrastructure for Building 200 at the American Lake Campus.

• Removal and replacement of the building 200 rooftop-mounted 40 Ton Refrigerant Condenser.

• Includes associated apparatus and infrastructure such as condensate piping, refrigerant line-sets, refrigerant evaporators, and the exterior walk-in freezer.

• Materials to be installed must be new and per Manufacturer's Installation instructions.

• Contractor shall provide product data on materials with their proposal.

• Construction debris and hazardous waste must be removed and disposed of in accordance with VA, Federal, and State procedures.

• Period of Performance: 249 calendar days from Notice to Proceed (NTP), including final cleaning, inspections, corrections, and demobilization.

• Place of Performance: Building 200, American Lake Campus, 9600 Veterans Drive Southwest, Lakewood, WA 98439.

• Submittals: Includes a Kick-Off Meeting with documentation, a fully loaded cost schedule, POC list, Construction Safety Precautions (including Safety Plan, APP, AHA), Shop Drawings and Product Log, and scanned OSHA Construction Safety Training certificates.

• Mobilization: Requires approved Bonds, insurance Certificate, APP, and Cost loaded Schedule. Mobilization approval is in writing by the COR.

• Acceptance & Close Out: Requires a written statement of completion, final construction inspection, and provision of "as built" record drawings (CAD files, PDF, red line field notes) and Operations and Maintenance Manuals.

• Performance Standards: Compliance with VA Policies, Codes, Standards, and Executive Orders. All personnel require specific OSHA training. A designated Superintendent, SSHO, and CQCM must be onsite. Includes requirements for fire extinguishers, walk-off dust mats, and proper disposal of waste. A one-year parts and labor warranty is required. Work in crawl spaces must adhere to OSHA Permit Required Confined Space regulations. Asbestos hazard mitigation is required in the crawl space.

• Information Security: C&A requirements do not apply; no PII/PSI or IT system access is granted.

• Infection Control: Contractor must coordinate with the VA Infection Prevention team for ICRA and PCRA, including maintaining negative pressurization.

• Work Hours: Normal construction hours are 7:00 AM to 4:00 PM Monday through Friday. Work in public areas or noisy activities have specific time restrictions (6:00 PM - 6:00 AM). Shutdowns require 21 days advance written notice.

• Deliveries/Parking: Deliveries only at M&O Loading Dock Building 1. No on-site parking. Dumpsters require safety fencing and pavement protection.

• Communication: No music radios; two-way radios require COR approval. Immediate notification to COR if asbestos is suspected.

• Security: 21 days' notice required for security arrangements. No photography without written permission.

• System Compatibility: New installations must be compatible with existing BACnet communications protocol controls and Building Automation System.

• Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a 40-ton condenser located at Bldg. 200 of the VA Puget Sound Medical Center in Tacoma, WA. The contract will be Firm-Fixed-Price.

• Provide all necessary labor, materials, supplies, and equipment to replace a 40-ton condenser.

• Work must be performed in accordance with the Statement of Work (SOW), specifications, and drawings.

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors).

• Small Business size standard: $19 Million.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Begin performance within 10 calendar days of award and complete within 249 calendar days.

• Bid Guarantee: Required (20% of bid price or $2,000,000, whichever is less).

• Performance and Payment Bonds: Required.

• Proposal Submission Deadline: March 25, 2026, 12:00 PM PST.

• Proposals must be submitted electronically via email.

• Evaluation Criteria: Best value tradeoff source selection procedures, considering non-price and price factors.

• Key Deadlines:

  • Site Visit: March 3, 2026, 9:00 AM PST.
  • Questions Due: March 6, 2026, 12:00 PM PST.
  • Offers Due: March 25, 2026, 12:00 PM PST.

• This acquisition is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must acknowledge all amendments.

• Representations and Certifications must be completed electronically via SAM.gov.

• Specific clauses regarding Buy American, construction wage rates, security, and limitations on subcontracting apply.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection control precautions. Facilities can customize it for site-specific needs.

• Activity Categorization: Identifies the type of construction/renovation/maintenance activity (Categories A, B, C, D) based on scope, duration, and dust/debris generation.
• Affected Area Assessment: Maps the "Activity Area" and "Adjacent Areas" that may be impacted.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions: Determines the required infection prevention and control precautions (Levels I, II, III, IV) based on Activity Category and Patient Risk.
• Control Measures: Details specific actions required for each precaution level, including dust control, barrier construction, negative pressurization, and HVAC/water system management.
• Completion Measures: Outlines cleaning, HVAC, and barrier removal requirements upon activity completion.
• Permit: A fillable permit form is included for Level III and IV activities, requiring posting at the project site.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance activities performed under a contract. Bidders should review the determined Activity Category, Patient Risk, and required Level of Precautions to understand the necessary safety protocols, containment measures, and potential impacts on their work execution. This information is critical for planning and ensuring compliance with VHA standards.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and manage safety risks associated with construction, renovation, and maintenance activities. It helps determine the level of precautions needed to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location (American Lake VA Medical Center), activity name/number (Replace 40 Ton Condenser BLDG 200, Project # 663A4-23-201).
• Activity Type Classification: Categorizes work into Inspection/Upkeep, Small-scale Construction/Renovation/General Maintenance, or Large-scale Construction/Renovation/Maintenance based on defined criteria.
• Control Measures: Outlines specific safety and control measures required for each activity type, including hazard communication, LOTO procedures, site visits, and communication plans.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to mitigate potential disruptions.
• Permit: A fillable permit form is included for posting at the activity site, detailing project information, activity type, and required control measures.

This document outlines the safety and risk management requirements that will be applied to the project. Bidders should review the activity type and associated control measures to understand potential site constraints, safety protocols, and coordination efforts required during project execution. The PCRA permit, when finalized, will serve as a key document for site access and adherence to safety regulations.

Form / Attachment / Pricing Sheet

This document contains architectural, mechanical, and electrical drawings and specifications for the "Replace 40 Ton Condenser at B200" project at the American Lake VA Medical Center. It details the scope of work, site plans, building layouts, and specific technical requirements for the replacement of HVAC components.

• Drawings: Includes site maps, building floor plans, roof plans, mechanical demolition and new work plans, and electrical demolition and new work plans.
• Specifications: Provides general notes, legends, abbreviations, and detailed requirements for architectural, mechanical, and electrical systems.
• Project Details: Identifies the project as "Replace 40 Ton Condenser at B200," located at the American Lake VA Medical Center, Tacoma, WA, with VA Project # 663A4-23-201.
• Infection Control: Details Infection Control Risk Mitigation (ICRA) recommendations and Interim Life Safety Measures (ILSM).
• Schedules: Includes electrical panel schedules, condensing unit schedules, and unit cooler schedules with detailed specifications.

This document is crucial for bidders to understand the full scope of the project, including the specific equipment to be replaced, the location of work, and the technical requirements for installation, demolition, and coordination with existing systems. It provides the detailed technical information necessary to prepare an accurate bid and plan for execution.

Amendment / Modification

This document is Addendum 2 to the "100% Bid Documents" for the "Replace 40 Ton Condenser at B200" project (Project No. 663A4-23-201). It was issued on February 13, 2026.

This addendum modifies specifications related to:

• Section 01 33 23 - SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES: Specifies requirements for submittals.
• Section 01 74 19 - CONSTRUCTION WASTE MANAGEMENT: Details requirements for managing construction and demolition waste.
• Section 01 77 00 - TEMPORARY ENVIRONMENTAL CONTROLS: Outlines requirements for environmental protection during construction.
• Section 02 82 13.13 - GLOVEBAG ASBESTOS ABATEMENT: Specifies procedures for asbestos abatement using glove bags.
• Section 02 82 13.41 - ASBESTOS ABATEMENT FOR TOTAL DEMOLITION PROJECTS: Details asbestos abatement procedures for demolition projects.
• Section 02 82 13.51 - ASBESTOS ROOFING ABATEMENT: Specifies procedures for asbestos abatement on roofing.
• Section 07 71 00 - ROOF SPECIALTIES: Covers roof accessories.
• Section 07 72 00 - JOINT SEALANTS: Details requirements for joint sealants.
• Section 22 05 11 - COMMON WORK RESULTS FOR PLUMBING: Outlines general requirements for plumbing work.
• Section 22 05 33 - HEAT TRACING FOR PLUMBING PIPING: Specifies requirements for heat tracing for plumbing.
• Section 22 07 11 - PLUMBING INSULATION: Details requirements for plumbing insulation.
• Section 23 05 93 - TESTING, ADJUSTING, AND BALANCING FOR HVAC: Outlines requirements for HVAC testing, adjusting, and balancing.
• Section 26 05 11 - REQUIREMENTS FOR ELECTRICAL INSTALLATIONS: Specifies general requirements for electrical installations.
• Section 26 05 26 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS: Details grounding and bonding requirements for electrical systems.
• SECTION 26 29 21 - ENCLOSED SWITCHES AND CIRCUIT BREAKERS: Specifies requirements for enclosed switches and circuit breakers.
• SECTION 26 51 00 - INTERIOR LIGHTING: Details requirements for interior lighting.
• SECTION 26 51 20 - WIRING DEVICES: Specifies requirements for wiring devices.

This addendum revises and clarifies existing specifications. Bidders should review these changes carefully to ensure their proposals accurately reflect the updated requirements.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as provided in the solicitation and resultant contract. This is a mandatory certification for award.

• Services Contracts: Contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contracts: Contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Consequences of Non-Compliance: False certifications are subject to criminal, civil, or administrative penalties. Failure to comply with subcontracting limitations may result in remedial action, referral to suspension/debarment, fines, or prosecution.
• Verification: The offeror represents and understands that VA may require copies of documents or records to determine compliance, and agrees to cooperate fully.

This document outlines critical requirements for subcontracting. Bidders must understand these limitations and accurately complete the certification. Failure to do so will result in the offer being deemed ineligible for award. The specific limitation percentage (50%, 85%, or 75%) will depend on the predominant NAICS code assigned to the acquisition, which the Contracting Officer will indicate.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior" (Appendix D of VA Handbook 6500.6), outlines the terms and conditions for contractors accessing and using Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers consent to monitoring, reviews, and actions by VA personnel (OI&T, OIG, system administrators, ISOs). It details prohibited actions such as unauthorized access, modification, or denial of access to Federal Government systems, and outlines potential criminal, civil, or administrative penalties.
• General Rules of Behavior: Establishes standards for information security, including procedures for account access, authorized use of systems and data, protection of passwords, and encryption requirements (FIPS 140-2 validated). It also specifies rules for using non-VA equipment, handling VA sensitive information, and reporting security incidents.
• Additional Conditions for Non-VA IT Resources: Addresses direct connection to the VA network, remote access limitations, and the prohibition of simultaneous VA and non-VA network connections without authorization. It also clarifies that subcontracting does not waive security responsibilities.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable by parties in litigation with the U.S. Government.
• Acknowledgement and Acceptance: Requires the contractor to print their name, sign, provide SSN digits, contact information, and company name, and return the signed document to the COTR within the timeframe stated in the contract.

This document is critical for any bidder who will be performing services requiring access to VA information systems or data. It outlines mandatory security protocols, user responsibilities, and potential consequences for non-compliance. Bidders must understand and agree to these rules as part of contract performance. Failure to comply can result in penalties and may affect contract execution.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for evaluators to assess an offeror's past performance on a previous contract. It is used by the Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) to gather information for the evaluation of Offeror for Project # 663A4-23-201, which involves replacing a 40 Ton Condenser at Building 200 at American Lake VA Medical Center, Tacoma, WA.

Section 1: CONTRACT INFORMATION – Contractor to complete

• Contractor Information (Name, Address, POC, Phone, Email, Work Performed As, Percent of Project Work Performed, Prime Contractor if Subcontractor)
• Contract Information (Title, Number, Type, Location, Award Date, Acceptance Dates, Original and Final Price, Explanations for differences)
• Project Description (Scope Included, Relevance to Current Submission)

Section 2: EVALUATOR INFORMATION – Client to complete

• Evaluator Information (Name, Position, Address, Phone, Email, Role in Project)
• Performance Evaluation Categories:
  1. Quality
  2. Schedule/Timeliness of Performance
  3. Communication
  4. Management/Personnel/Labor
  5. Cost/Financial Management
  6. Subcontract Management
  7. Summary (Would you hire again? Overall Rating)
• Adjectival Ratings and Definitions (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable)

Bidders should be aware that this questionnaire will be used to evaluate their past performance. Contractors being evaluated must accurately complete Section 1. The information provided by the client in Section 2, based on their experience with the contractor, will be a critical factor in the award decision for the "Replace the 40 Ton Condenser at Building 200" project. Bidders should ensure their past performance is well-documented and that their references are prepared to provide thorough and accurate feedback.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates and fringes applicable to building construction projects in Pierce County, Washington. It serves as a reference for prevailing wages that must be paid on federal or federally funded construction projects in the specified area.

• General Decision Number: WA20260111
• Publication Date: 01/02/2026
• Effective Dates: Various dates in 2024, 2025, and 2026, depending on the trade.
• Applicable Area: Pierce County, Washington.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications: Lists various construction trades (e.g., Heat & Frost Insulator, Tile Setter, Bricklayer, Electrician, Carpenter, Laborer, Plumber, etc.) with their corresponding hourly wage rates and fringe benefits.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on covered construction projects. This information is crucial for accurately estimating labor costs in proposals and ensuring compliance with federal labor standards, such as the Davis-Bacon Act.