N042--Generate Lockout Tagout Procedures and Program Base Year plus Three Option Years VA Palo Alto Health Care System

Other / Unclassified

This document is a Wage Determination issued under the Service Contract Act (SCA) for Santa Clara County, California. It lists various occupations and their corresponding minimum hourly wage rates and fringe benefits. The document includes general wage and fringe benefit information, as well as specific notes regarding executive orders, hazardous pay differentials, and uniform allowances.

This document is crucial for any bidder on a federal contract in Santa Clara County, California, that is subject to the Service Contract Act. It establishes the minimum wages and fringe benefits that must be paid to service employees performing work under such a contract. Bidders must use this information to accurately calculate their labor costs and ensure compliance with federal regulations when preparing their proposals. The document also outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

Other / Unclassified

This document is a Wage Determination issued under the Service Contract Act for the California counties of San Francisco and San Mateo. It lists various occupations and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts in those areas. The document includes detailed listings for numerous occupational categories such as Administrative Support and Clerical, Automotive Service, Health Occupations, Information Technology, and Mechanics and Maintenance.

This wage determination is crucial for potential bidders on federal contracts in San Francisco and San Mateo counties that are subject to the Service Contract Act. It outlines the minimum labor costs that must be factored into proposals, ensuring compliance with federal wage and benefit requirements for covered employees. Bidders must consult this document to accurately price their labor and understand their obligations regarding wages, health and welfare benefits, paid sick leave (EO 13706), and vacation/holiday policies.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule Estimate detailing the items, quantities, and estimated unit prices for services related to Lockout/Tagout (LOTO) procedures and equipment. It serves as a basis for cost proposals and contract pricing.

• Item Information: Lists specific services such as LOTO Procedures, LOTO Management System Setup, LOTO Site Training, Yearly Site Program Review, and LOTO Changes and new procedures.
• Quantities & Units: Specifies the estimated quantity and unit of measure (EA - Each) for each item.
• Contract Period: Defines the base period (09-01-2026 to 08-31-2027) and option periods (Option 1, 2, and 3) with corresponding Period of Performance (POP) dates.
• NAICS & PSC Codes: Identifies the Principal NAICS Code as 541690 (Other Scientific and Technical Consulting Services) and the Product/Service Code as N042 (Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials).

This schedule provides essential pricing information for potential bidders. It outlines the specific services required, the estimated quantities, and the contract duration, including option years. Bidders will use this to develop their detailed cost proposals, ensuring their pricing aligns with the government's estimates and the scope of work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To develop and implement a comprehensive Lockout Tagout (LOTO) procedures and program for the VA Palo Alto Health Care System (VAPAHCS) to ensure personnel safety and compliance with National Fire Protection Association (NFPA) codes and Occupational Safety and Health Administration (OSHA) standards.

• Develop LOTO procedures for all equipment requiring them, including but not limited to Air Handling Units (AHUs), boilers, chillers, cooling towers, medical air/vacuum systems, air compressors, sump pumps, electrical systems, photovoltaic systems, steam and condensate distribution systems, and heating/hot water systems.

• Estimate of at least 900 LOTO procedures to be developed.

• Procedures will be categorized into Type 1 (up to 6 energy sources), Type 2 (7-13 energy sources), and Type 3 (14-20 energy sources).

• Each procedure must identify equipment name/description, identification number, location, department, potential energy hazards, energy type/magnitude, and isolation/verification procedures.

• Contractor shall provide a management system for staff using the LOTO system, including auditing and spot checks.

• Contractor shall affix energy source tags and labels to equipment at each isolation point.

• Provide UV-resistant, laminated, printed procedures with QR code accessibility.

• Produce a hardcopy binder with equipment lists, recommended lockout device lists, and lockout procedures.

• Provide training sessions annually for LOTO program administrators and general users.

• Conduct yearly site visits to evaluate programs and create new procedures as needed.

• LOTO procedures must meet OSHA 29 CFR 1910.147 requirements.

• Procedures will be reviewed and approved by VAPAHCS subject matter experts within 30 days.

• Contractor must maintain an accurate inventory of up to 900 "Type 1" equipment procedures.

• Deliverables include authored visual LOTO procedures, energy source tags, a Project Desk Binder, digital copies, training, yearly evaluations, and written reports.

• Quality Control: Contractor must have an effective quality control program to identify, prevent, and ensure non-recurrence of defective services.

• Places of performance include VAPAHCS Palo Alto Division, Menlo Park Division, and Livermore Division.

• Contractor personnel must be competent and trained.

• Adherence to all OSHA, NFPA, and VAPAHCS safety policies and standards is required.

• Contractor must provide all necessary Personal Protective Equipment (PPE) and ensure employees are trained on its use.

• Compliance with Blood Borne Pathogens Standard(s) and Airborne Infection Precautions is mandatory.

• Tuberculosis (TB) screening certification for all assigned employees is required.

• Contractor personnel must comply with VA rules and regulations regarding conduct, security, and privacy.

• Contractor shall not have access to the VA network or sensitive information.

• Government owns all data/records produced under the contract.

• Warranty: Services must be performed professionally, promptly, and by qualified personnel, without infringing on third-party rights.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 2015-5623, Revision No. 29) for the Service Contract Act, applicable to the counties of Alameda and Contra Costa in California. It lists various occupations with their corresponding minimum hourly wage rates and specifies required fringe benefits.

This document is crucial for potential bidders on Service Contract Act-covered contracts in the specified geographic area. It provides the legally mandated minimum wage and fringe benefit rates for different job classifications that may be employed under such contracts. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals.

Sources Sought Announcement

This is a Sources Sought Announcement for a potential service contract for Lockout/Tagout (LOTO) procedures and site training at the VA Palo Alto Health Care System (VAPAHCS). The government is seeking information to determine procurement strategy. No solicitation is currently available.

The contract will involve developing LOTO procedures and providing site training for all equipment requiring LOTO to control hazardous energy release, meeting VHA Directive, NFPA codes, and OSHA standards. This includes labor, materials, equipment, supervision, and administrative support for approximately 900 pieces of equipment. A draft Performance Work Statement (PWS) is attached for details.

• Period of Performance: September 1, 2026 - August 31, 2030 (Base Year plus three Option Years).

• Response Deadline: June 16, 2026, 10:00 A.M. PST.

• Submission Method: Email to wayne.geschwindt@va.gov.

• Information Requested:

  1. Company's Socioeconomic Status (including SDVOSB/VOSB registration).
  2. Company legal name, DUNS and/or UEI.
  3. Capabilities Statement / Narrative.
  4. List of similar past projects (Government and Commercial).
  5. Anticipated Teaming Arrangements (addressing subcontracting limitations).
  6. GSA Contract Number (if applicable).
  7. Completed price estimate on the attached Price Schedule.

• Failure to provide items 1-7 will be considered non-responsive.

• NAICS Code: 541690 (Other Scientific and Consulting Services), size standard $19 million.

• PSC Code: R428 (Support – Professional: Industrial Hygienics).

• Interested vendors must be registered in SAM.gov. SDVOSB and VOSB firms must be registered and CVE verified in VetCert at the time of quote submission.

• This announcement is for informational purposes only and is not a solicitation.

• All submitted information is preliminary and subject to modification.

• The government will not pay for information submitted.

• Referenced attachments include: Price Schedule Estimate LOTO, LOTO PWS, and Wage Determinations.