N045--Replace Morgue Cooler | San Francisco, CA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought notice to identify qualified sources for the replacement of a Morgue Cooler HVAC system at the VA San Francisco Health Care System (VASFHCS). This is for a potential Firm Fixed Price contract. Responses are due by February 17, 2026.
Purpose & Scope
This notice is for market research only and is not a solicitation. The VA seeks to ascertain industry capabilities for the direct replacement of an existing air handler (HAAKON INDUSTRIES) and associated 15-ton air-cooled condensing unit (Trane) for the Morgue HVAC system. The work involves the south portion of Building 203 roof and the dock area, requiring coordination drawings, factory start-up, testing, and Operations and Maintenance Manuals. The actual performance of work from disconnection to factory start-up should not exceed two weeks.
Contract Details & Set-Aside
The proposed contract will be a Firm Fixed Price type. The primary NAICS code is 238220 Plumbing, Heating, and Air Conditioning Contractors, with a size standard of $19 Million. The VA is seeking information on various business size classifications, including Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HubZone, 8(a), Small Business, Small Disadvantaged Business, Woman Owned Small Business, or Large Business, to determine a potential set-aside.
Submission Requirements
Interested parties must submit a non-binding statement of interest and documentation demonstrating capability via email to david.rovner@va.gov and cc charee.harris@va.gov. The subject line must be "Sources Sought Notice 36C26126Q0405 – [Insert Company Name] - Replace Morgue Cooler – San Francisco". Required information includes:
- Company Name, POC, Email, Phone, SAM UEI.
- Business Size for NAICS 238220.
- Compliance with VAAR 852.219-75 if a SDVOSB/VOSB set-aside is issued.
- GSA Federal-Supply-Schedule contract details (if applicable).
- Manufacturer name, country of origin, and Authorized Distributorship Letter (if not manufacturer).
- Material order lead time for supplies.
- EPA 608 Certification is required for the contractor.
Key Dates & Place of Performance
- Response Due: February 17, 2026, by 12:00 PM Pacific Time.
- Published: February 11, 2026.
- Period of Performance: 240 Days.
- Place of Performance: VA San Francisco Health Care System, 4150 Clement St., San Francisco, CA 94121.