N045--Service Contract Services For Temporary Boiler

Amendment / Modification

This amendment addresses questions received regarding the temporary steam boiler equipment service requirement for solicitation 36C26226Q0515.

Key changes and clarifications include:

• Q&A Responses: Provides answers to 10 vendor questions concerning mobile office requirements, electrical power, connections, boiler manufacturer substitutions, boiler horsepower (HP) confirmation, distance to piping connections, VHA directive compliance, boiler size flexibility, start date flexibility, and acceptance of specific HP boilers.
• Deadlines: Questions are due by April 20, 2026, at 1:00 PM MST. Offers are due by April 27, 2026, at 1:00 PM MST.
• Submission Instructions: Offers must be submitted via email to Felicia Simpson, Contract Specialist, at Felicia.Simpson@va.gov.
• Required Clauses: Contractors must sign clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) on page 27.

This amendment primarily impacts the Questions & Answers section and clarifies requirements related to boiler specifications, installation, and submission deadlines.

Offerors must review the provided Q&A for updated requirements and ensure all documentation, including this amendment acknowledgment, is submitted by the revised deadlines. Failure to do so may result in offer rejection.

Amendment / Modification

This amendment modifies solicitation 36C26226Q0515 to schedule a pre-proposal site visit and adjust deadlines.

• Site Visit Scheduled: A pre-proposal site visit is planned for April 6, 2026, from 11:00 AM to 1:00 PM PST at the VA San Diego Healthcare System (3350 La Jolla Village Drive, San Diego, CA 92161). Offerors must register via email to felicia.simpson@va.gov by April 3, 2026, at 1:00 PM MST.

• Question Deadline: All questions are due by April 20, 2026, at 1:00 PM MST.

• Offer Deadline: All offers are due by April 27, 2026, at 1:00 PM MST.

• Submission Method: Offers shall be submitted via email to Felicia Simpson, Contract Specialist, at Felicia.Simpson@va.gov.

• Required Clause: Contractors must sign clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) on page 27.

• Proposal submission deadlines.

• Requirements for site visit registration and attendance.

• Question submission deadline.

Offerors must acknowledge receipt of this amendment. Failure to provide required documentation and acknowledge all amendments may result in the offer not being accepted or evaluated. Attendance at the site visit is highly recommended. Questions arising during or after the site visit must be submitted via email within 24 hours of the visit.

Solicitation / RFP / RFQ

This solicitation is for the provision of temporary steam boiler equipment and associated services for the VA San Diego Healthcare System. The objective is to ensure compliance with N+1 requirements for steam boiler capacity.

• Installation, commissioning, decommissioning, and removal of an 800 HP temporary steam boiler.

• Integration of the boiler into the existing 125 PSIG steam grid.

• Transportation of the boiler, including oversized load permits and escorts.

• Provision of all necessary labor, materials, piping, fittings, lifts, and engineering support.

• Assistance with final connections to existing utility points (Steam, Feedwater, Natural Gas, #2 Oil, Blowdown, Condensate Return, Water Chemistry Feed Line).

• Site restoration after removal.

• Compliance with industry standards, VA standards, manufacturer specifications, and applicable safety regulations.

• Contract Type: Firm-Fixed-Price.

• Contract Period: Base period (05-01-2026 to 04-30-2027) with two Option periods (Option 1: 05-01-2027 to 04-30-2028; Option 2: 05-01-2028 to 04-30-2029).

• Estimated Value: $19 Million (This appears to be an estimate for the overall acquisition, not specific to this solicitation document).

• Questions Due: April 20, 2026, 1:00 PM MST.

• Offers Due: April 27, 2026, 1:00 PM MST.

• Submission Method: Email to Felicia.Simpson@va.gov in PDF format.

• Evaluation Factors: Award will be made to the responsible offeror whose offer conforms to the solicitation and is determined to be the best value, considering price, technical approach, and past performance/experience. Lowest Price Technically Acceptable (LPTA) procedures will not be used.

• Required Documents: VA Form 10091, W-9, FMS Vendor File Update Form, SAM registration verification, and signed VAAR 852.219-75 certification.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73 and 52.219-27.

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) requirements is mandatory (VAAR 852.219-75).

• The solicitation incorporates numerous FAR and VAAR clauses, including those related to commercial items, cybersecurity, labor standards, and small business participation.

• Offerors must submit a technical approach, detailed experience (prime and subcontractor), and pricing.

Solicitation / RFP / RFQ

This solicitation is for "Services for Temporary Steam Boiler Equipment" for the VA San Diego Healthcare System. The primary goal is to provide a temporary 800HP Steam Boiler to ensure compliance with N+1 requirements for the Central Utilities Plant. The scope includes installation, commissioning, transportation, decommissioning, and removal of the rental boiler.

• Installation, commissioning, and removal of an 800 HP Rental Boiler.

• Integration into the existing 125 PSIG steam grid.

• Provision of all necessary labor, materials, transportation (oversized load with escorts and permits), rental lifts, piping, and fittings.

• Assistance with final utility connections (Steam, Feedwater, Natural Gas, #2 Oil, Blowdown, Cooling Water, Condensate Return, Water Chemistry Feed Line).

• Compliance with industry standards, VA standards, manufacturer specifications, and applicable safety regulations (OSHA, NFPA, etc.).

• Site restoration after removal.

• Adherence to VA security and badging requirements.

• Contract Type: Firm-Fixed-Price.

• Contract Period: Base period from 05/01/2026 to 04/30/2027, with two one-year option periods.

• Estimated Value: $19 Million (for base period).

• Offers are due by April 27, 2026, at 1:00 PM MST and must be submitted via email to Felicia.Simpson@va.gov.

• Questions are due by April 20, 2026, at 1:00 PM MST.

• Award will be made to the responsible offeror whose offer is the most advantageous, considering price and non-price factors (Technical Approach, Experience, Required Documents). Lowest Price Technically Acceptable (LPTA) procedures will not be used.

• Key submission documents include VA Form 10091, W-9, FMS Vendor File Update Form, SAM registration verification, and signed VAAR 852.219-75 certification.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73 and 38 U.S.C. 8127.

• Offerors must be certified and listed in the SBA certification database.

• Compliance with Limitations on Subcontracting (LOS) is required, with specific percentages for services (50%) and special trade construction (75%).

• The solicitation incorporates numerous FAR and VAAR clauses, including those related to cybersecurity, labor standards, and payment procedures.

• Invoices must be submitted electronically via the Tungsten Network.

• Offerors must acknowledge receipt of amendments.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA-FSC (Veterans Affairs Financial Service Center) to gather essential payment data from vendors. It is used to establish or update vendor records for processing electronic payments in accordance with federal regulations.

• Request Type: New Vendor registration or updating an existing vendor record.
• VA Facility Information: Details about the VA station submitting the form.
• Payee/Vendor Information: Includes commercial registration status (SAM.gov), Unique Entity Identifier (UEI), EFT Indicator, Taxpayer Identification Number (TIN/SSN), NPI (for medical providers), business name (legal and DBA), contact information (email, phone), and addresses.
• EFT/ACH Information: Current bank name, routing number, and account number for electronic payments.
• Authorized Representative: Section for certification and signature by an authorized individual.

Vendors must complete and submit this form to be registered or updated in the VA's financial system to receive payments for goods or services. New vendors must register in SAM.gov and ensure information on this form matches their SAM.gov record. Existing vendors with banking changes must update them in SAM.gov, but other changes may require this form. Accurate completion is crucial to avoid payment delays.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor profiles within a government system, such as the VA database mentioned.

• Requester and Service Information: Basic identification of the requesting entity and service.
• Vendor Identification: Name, Tax Identification Number (TIN or SSN), and contact information (address, phone, email).
• Payment and Contract Details: Payment street address, account number, existing contract information (including contract number, beginning/expiration dates, FOB, and prompt payment discount), and 1099 indicator.
• Business Classification: Business Type (Small, Large, Outside VA, Other Entities) and Socioeconomic Group (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone, etc.).
• Purchase Card Acceptance: Indicates if the vendor accepts purchase cards.
• DUN and Bradstreet Number: Required for vendors without one, with a link to register.
• Central Contractor Registration (CCR): Confirmation of CCR registration status, with a link to register if not.
• Mandatory Checks: References to EPLS and Exclusions websites for final checks on vendor eligibility.

Vendors responding to opportunities that require this form must complete it accurately. It gathers critical information for vendor setup, payment processing, and compliance with government regulations. Failure to complete mandatory fields or ensure proper registration (CCR, DUNS) could result in administrative action and impact the ability to do business with the government.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by U.S. persons (including resident aliens) to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS. This form is also used to certify certain tax-related matters, such as exemption from backup withholding and FATCA reporting.

• Part I: Taxpayer Identification Number (TIN): Requires the individual's or entity's name and TIN (Social Security Number, Individual Taxpayer Identification Number, or Employer Identification Number).
• Part II: Certification: Requires the individual or entity to certify their U.S. person status, correct TIN, and exemption from backup withholding and FATCA reporting, as applicable.
• Lines 1-7: Collect identifying information such as name, address, city, state, and ZIP code.
• Line 3a & 3b: Used to determine the federal tax classification of the entity/individual and to indicate if there are foreign partners, owners, or beneficiaries.
• Line 4: Used to claim exemptions from backup withholding or FATCA reporting by entering specific codes.

Bidders responding to a SAM.gov opportunity may be required to submit this form to the contracting agency (the "requester") to provide their TIN and certify their tax status. This is a standard requirement for many government contracts and payments. Failure to provide a correct and complete Form W-9 can lead to backup withholding of payments.

Solicitation / RFP / RFQ

This solicitation is for Service Contract Services for Temporary Steam Boiler Equipment for the San Diego VA Healthcare System.

• Provision of temporary steam boiler equipment services.

• Not specified in the provided text.

• Response Date/Time/Zone: March 27, 2026, 10:00 AM Mountain Time, Denver, USA.

• Archive: 10 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C26226Q0515

• Product Service Code (PSC): N045

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Place of Performance: San Diego VA Healthcare System, 3350 La Jolla Village Dr., San Diego, CA 92161.

• Contact Information:

  • Contracting Officer: Felicia Simpson
  • Email: felicia.simpson@va.gov
  • Contracting Office Address: NCO 22 - Mesa Annex, 4135 S. Power Rd #103 RM 116, Mesa, AZ 85212.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes only. The Department of Veterans Affairs (VA) is seeking information from qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), 8(a), HubZone, and other Small Businesses interested in providing temporary boiler services at the VA San Diego Healthcare System. This announcement does not constitute a solicitation and does not obligate the government to award a contract.

The contractor shall provide the installation, commissioning, freight transportation (arrival/departure), and decommissioning/removal of an 800 HP Rental Boiler. This includes:

• Integration of the boiler into the existing 125 PSIG steam grid.

• Transportation of the boiler as an oversized load with required escorts and permits.

• Providing all necessary rental lifts, piping, fittings, and materials for connections.

• Setting and off-loading the boiler.

• Assisting with final connections to the Central Utility Plant (CUP) connection points (specific connection sizes provided).

• Boiler shutdown, cooling, and decommissioning.

• Disconnecting all utility connections.

• Dismantling temporary piping and supports.

• Loading the boiler onto a transport trailer.

• Site restoration within 10ft of the work area.

• Transportation of the boiler from the site.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Estimated Size Standard: $19.0 Million

• The VA is mandated to consider a total set-aside for SDVOSBs. If responses are inadequate, alternate set-asides or full and open competition may be considered.

• No sub-contracting opportunities are anticipated.

• Interested businesses must submit a capability statement addressing their qualifications and ability to perform the work.

• Required information includes: company name, address, POC, phone, fax, email, DUNS number, Cage Code, Tax ID Number, and type of small business.

• All submissions must be in writing via email.

• Submission Deadline: March 23, 2026, 10:00 AM MST.

• Email Address: felicia.simpson@va.gov

• Attn: Felicia Simpson, Contract Specialist

• Primarily seeking SDVOSBs, VOSBs, 8(a), HubZone, and other Small Businesses.

• Offerors must be registered in SAM.gov.

• SDVOSBs/VOSBs must also be registered in the SBA DSBS Registry.

• The government will not reimburse costs associated with responding to this announcement.

• This notice does not commit the government to issuing a solicitation or awarding a contract.