N059--VA Outdoor Digital Communication Signs Installation POP: 06/15/2026 - 06/14/2027

Amendment / Modification

• The response due date for Solicitation 36C26226Q0250 has been extended from 06/03/2026 to 06/05/2026 at 10:00 AM Pacific Time (Los Angeles, USA).

• This extension is due to an error in a previous email address provided for submitting responses.

• Response Date/Time/Zone

• Bidders now have until 06/05/2026 at 10:00 AM Pacific Time to submit their responses.

• The correct email address for submitting responses is Catherine.fernandezpedernera@va.gov.

Other / Unclassified

This document contains images of two entrances: the "6th Ave Entrance" and the "Ajo entrance." The images appear to be related to outdoor communication signage.

This document provides visual references for potential outdoor communication signage locations. Bidders may use these images to understand the physical context and potential requirements for signage installation or maintenance related to this opportunity.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C26226Q0250 for VA Outdoor Digital Communication Signs Installation.

• Existing Digital Sign Manufacturer/Model: WatchFire W19i-F8 and Adaptive A Series.
• Cabinet/Structure Reuse: Two existing cabinets will be reused; one new cabinet is required for the Corner of Ajo/6th Avenue.
• Component Replacement: All components need replacement except for the existing sign support structures.
• Government Furnished Equipment: None. The contractor must provide all equipment, software licenses (including OPx), controllers, and replacement modules.
• Photographs: A separate attached document contains photographs of the existing signs and components.
• Hardware: Current housings are missing some stainless hardware, which is included in "new hardware."
• Connectivity: Remote connectivity/network configuration and commissioning are required. Existing data/network lines are routed to both signs.
• Electrical Work: Some electrical work beyond reconnecting to existing power is anticipated.
• Existing Issues: No known issues with existing structures, water intrusion, corrosion, power supply, controllers, or communication hardware.
• Scope: Programming/content setup, testing (48-hour burn-in with no glitches/disruptions), and onsite staff training on new software/system are required.
• Warranty: A one-year warranty is required for installed components and software.
• Site Logistics: Lift equipment, traffic control, and lane closures are anticipated at gate locations.
• Cybersecurity: FIPS 140-2 compliance is required for the OPx software installation.
• As-Built Drawings: VA security policies prevent the provision of as-built drawings, shop drawings, wiring diagrams, or maintenance records.

These clarifications provide essential details for bidders to accurately scope their proposals, understand the extent of work, and account for all required components and services. Bidders should review these responses carefully as they modify the understanding of the original solicitation requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the installation of Outdoor Digital Communication Signs at the Southern Arizona VA Healthcare System (SAVAHCS) in Tucson, AZ. The project involves removing existing aged hardware, installing new hardware and software onto existing structures, and utilizing existing power sources for two digital signs located at the Ajo Gate and 6th Ave Gate.

• Removal of aged hardware from existing digital signs.

• Installation of new hardware to existing structures.

• Installation of new software (Opx Software) to both signs.

• Utilization of existing power sources.

• Contractor shall provide all labor, materials, equipment, transportation, and supervision.

• Period of Performance: 06/15/2026 - 06/14/2027

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on RFQ format.

• Place of Performance: Southern Arizona VA Healthcare System, 3601 South 6th Avenue, Tucson, AZ 85723.

• Response Date/Time: June 3, 2026, 10:00 AM Pacific Time.

• Submission Method: Electronic quotes to Catherine.fernandezpedernera@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0250."

• Evaluation Factors: Comparative evaluation based on Price and Past Performance, with Price being more important. Past performance will be assessed using CPARS and FAPIIS ratings.

• Required Documents: Quote using the attached schedule, capabilities statement proving required certifications and education.

• Site Visit: Encouraged, on May 27, 2026, at 9:00 am (PST) at the front main lobby. RSVP required.

• Questions Deadline: May 29, 2026, 10:00 AM PDT via email.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• NAICS Code: 339950 (Small business size standard: 500 Employees).

• Product Service Code (PSC): N059.

• Registration: System for Award Management (SAM) registration is required.

• This solicitation is issued as an RFQ under Revolutionary FAR Overhaul (RFO) procedures for commercial items.

• Offerors must state acceptance of terms and conditions or list exceptions.

• Contractor personnel require a valid government-issued Non-PIV/I badge.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule detailing the items and associated costs for the opportunity. Bidders should use this to understand the pricing structure and potentially fill in their unit prices.

• Item Number: 0001 and 0002
• Description of Supplies/Services: Includes hardware removal, installation of hardware to existing structure, and installation of new Opx software for an electronic sign, in accordance with the Statement of Work. Labor and materials are included.
• Contract Period: Base period is specified for each item, with POP Begin dates of 06-15-2026 and POP End dates of 06-15-2027 for Item 0001, and 06-14-2027 for Item 0002.
• Principal NAICS Code: 339950 – Sign Manufacturing
• Product/Service Code: N059 – Installation of Equipment – Electrical and Electronic Equipment Components
• Quantity: 1.00 JB for both items.
• Unit Price and Amount: Fields are provided for bidders to fill in.

This schedule is critical for bidders to understand the specific services being procured and to prepare their pricing proposals. Bidders must provide unit prices and calculate the total amount for each item, as well as the grand total. The details provided for each item, including the scope of work and contract period, are essential for accurate cost estimation.

Sources Sought Announcement

This is a Sources Sought Announcement for market research regarding Digital Signs Installation Services at the Southern Arizona VA Healthcare System (SAVAHCS) in Tucson, AZ. The government is seeking information from potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), 8(a), HubZone, and other small businesses capable of providing these services. This is not a solicitation, and no contract will be awarded based on this announcement alone.

The contractor will be responsible for:

• Removal of aged hardware from existing digital signs at the Ajo Gate and 6th Ave Gate.
• Installation of new hardware into the existing structures for both signs.
• Installation of new Opx Software for both signs.
• Utilization of existing power sources for both signs.

The contractor shall provide all labor, materials, equipment, transportation, and supervision.

• The anticipated NAICS code is 339950 (Signs Manufacturing) with a size standard of 500 employees.

• The Product/Service Code is N059 (Installation of Equipment – Electrical and Electronic Equipment Components).

• The VA is mandated to consider a total set-aside for SDVOSBs. If SDVOSB responses are inadequate, other set-aside options or full and open competition may be considered.

• No sub-contracting opportunities are anticipated.

• Interested businesses must submit a capability statement addressing their qualifications and ability to perform the described work.

• Submissions must include: company name, address, point of contact, phone, fax, email, Unique Entity ID, Cage Code, Tax ID Number, and business type (e.g., SDVOSB, VOSB, 8(a), HubZone).

• Responses must be in writing and submitted via email to catherine.fernandezpedernera@va.gov.

• The deadline for submissions is January 16, 2026, at 4:00 PM PST.

• Primarily seeking SDVOSBs, VOSBs, 8(a), HubZone, and other small businesses.

• SDVOSBs and VOSBs must be certified by the Small Business Administration (VetCert).

• All offerors must be registered in the System for Award Management (SAM).

• The government will not reimburse costs associated with responding to this announcement.

• This announcement does not commit the government to issuing a solicitation or awarding a contract.