N059--PROJECT 675-25-803, Design-Build (DB) Replace Inverters at Viera Outpatient Clinic

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for use by contractors to solicit feedback from their previous clients regarding their performance on past contracts. This feedback is crucial for the Department of Veterans Affairs (VA) to assess an offeror's technical capability, quality of services, timeliness, and cost-effectiveness.

• Contractor Information: To be completed by the offeror, including company name, contact details, and project information (title, period of performance, contract number, description of work, contractor's role).
• Client/Respondent Information: To be completed by the reference contact, including company name, contact details.
• Performance Information: A rating scale (1-5) for various performance areas including Management, Quality Control, Regulations, Problem Resolution, Schedule, and Warranty Response. Narrative explanations are required for ratings of 2 or 3.
• Recommendations: A question asking if the client would award another contract to the contractor, with a space for remarks.
• CPARS: A question to determine if the contractor is rated in CPARS for the contract.
• Remarks: An open-ended section for additional comments.

Bidders must provide this questionnaire to their past clients and ensure it is completed and submitted to the VA by the offer due date (January 28, 2026). The ratings and comments provided by clients will significantly influence the VA's evaluation of the offeror's past performance, a key factor in the solicitation's evaluation criteria. Accurate and positive client feedback is essential for a strong proposal.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "S02 ATTACHMENT 6 - Base Offer Price Breakdown." It is intended for offerors to provide a detailed breakdown of their base offer costs. This breakdown is required to avoid lump-sum pricing and is crucial for the Government's price analysis.

• The spreadsheet includes sections for Offeror Name and Address.
• It provides a line-item breakdown of costs by construction divisions (e.g., Division 1 - General Requirements, Division 2 - Existing Conditions, etc.).
• Columns are provided for Labor Cost, Material Cost, and Total Cost for each division.
• It also includes fields for Overhead %, Profit %, and Bond %.
• A final "Total Base Offer Cost" is calculated.
• All cost breakdown fields in the provided text are populated with 0.0, indicating a template structure.

Bidders must use this template to detail their pricing structure for the base offer. This document is essential for proposal preparation, as it requires a granular breakdown of costs. The Government will use this information for price analysis to evaluate the reasonableness and completeness of the offer.

Solicitation / RFP / RFQ

This solicitation is for a Design-Build project to replace four outdated and non-operational solar photovoltaic (PV) inverter systems at the Viera VA Outpatient Clinic. The project also includes replacing associated instrumentation, such as weather stations and data aggregators, which are also outdated.

• Replacement of four solar PV inverters (two at 500 kW, one at 350 kW, and one at 135 kW).

• Replacement of all associated instrumentation, including data communications equipment, weather station, and data aggregator.

• Evaluation and provision of alternatives for system improvements in safety, functionality, monitoring, and controls.

• All new inverters must be of the same manufacturer and compatible with existing electrical connections and equipment.

• Provision of a solar PV dashboard with login access for VA.

• Commissioning of the new inverters and solar PV system by qualified personnel.

• Training for VA Electrical shop and maintenance personnel.

• Provision of all manuals and closeout documents.

• A ten (10) year manufacturer's warranty against defects and workmanship.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Period of Performance: Design Phase: 140 calendar days from Notice to Proceed (NTP). Construction Phase: No more than 160 calendar days from Design completion and Government acceptance. Total project completion: 300 calendar days after NTP.

• This is a Two-Phase Design-Build procurement.

• Phase I: Technical quote submission only. Evaluation based on Technical Approach, Technical Qualifications, and Past Performance.

• Phase II: Invitation to submit technical and price quotes for selected offerors from Phase I.

• Phase I Quotes Due Date: January 28, 2026, at 12:00 PM EST.

• RFIs Due Date: January 20, 2026, at 12:00 PM EST.

• Evaluation factors for Phase II include Design and Construction Concepts, Project Schedule, Management Approach and Key Personnel, and Price Quote. Technical factors are significantly more important than cost or price.

• This requirement is 100% set-aside for U.S. Small Business Administration certified, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Vendors must be verified in the SBA certification database.

• Offerors must be registered in the System for Award Management (SAM).

• No site visit will be conducted during Phase I.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This certification is mandatory for proposal evaluation and award.

• Services: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Penalties: False certifications are subject to Title 18, United States Code, Section 1001, and may result in criminal, civil, or administrative penalties.
• Compliance Verification: Offerors agree to provide documents or records to the VA to demonstrate compliance. Failure to do so may result in remedial action.
• Certification Section: Requires the offeror to complete and sign the certification, including printed name, title, signature, date, and company name/address.

This form is a mandatory submission for all offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for award. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) to ensure compliance and eligibility.

Form / Attachment / Pricing Sheet

This document is the "EMR FORM - FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH PROPOSAL - Pre-Award Contractor Evaluation Form." It is designed to collect information from potential bidders regarding their safety and health performance, specifically their Experience Modification Rate (EMR) and OSHA compliance.

• Company Name, Address, Telephone, Fax, Email, and Contact information.
• A table to report OSHA 300 data for the years 2022-2025, including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a note that four serious, one repeat, or one willful violation disqualifies the contractor).
• Instructions to attach copies of OSHA 300 and 300a Forms, with a link to the OSHA publications search page.
• A field to provide the six-digit North American Industrial Classification System (NAICS) Code.
• A field to identify who administers the company's Safety and Health Program.
• A field for the Company's Insurance Experience Modification Rate (EMR) for the past 3 years, noting that an EMR greater than 1.0 disqualifies the contractor.

Bidders must complete and submit this form as part of their proposal. The information provided, particularly the OSHA data and EMR, will be used in a pre-award evaluation. A high EMR (greater than 1.0) or certain OSHA violations will disqualify the contractor. This document directly impacts proposal preparation and evaluation criteria related to contractor safety performance.

Form / Attachment / Pricing Sheet

This document is a Specialized Experience Information Sheet designed to collect detailed information about a contractor's past performance on awarded contracts. It is intended to help the government evaluate the offeror's specialized experience and its relevancy to the current procurement.

• Contractor Information: Firm name, address, DUNS, Cage Code, phone, POC name and email.
• Contract Details: Contract/Task Order Number, Award Date, Project Title/Name and Location.
• Role and Performance: How work was performed (Prime, Subcontractor, etc.), percentage of work performed, prime contractor details (if subcontractor), and government agency/company awarding the contract with POC information.
• Project Description: Scope of work, offeror's specific roles and responsibilities, and how the work is relevant to the current solicitation.
• Challenges and Resolutions: Difficulties encountered, unforeseen conditions, and how they were resolved.
• Performance Period: Start date, original completion date, projected completion date (if not completed), and actual completion date.
• Completion Status: Whether the project is 50% or more complete.
• Termination Information: Details on any terminated contracts and reasons.
• Pricing: Original Contract Price, Final Contract Price, and explanation of differences.

Bidders must complete this form accurately and thoroughly for up to three (3) relevant projects. The information provided will be used to evaluate the offeror's specialized experience. Failure to provide sufficient detail or meet the minimum project requirement (three projects) may result in a lower rating or disqualification. The form also guides bidders on what aspects of their past performance are most critical for evaluation, such as project scope, relevancy, challenges, and outcomes.

Solicitation / RFP / RFQ

This solicitation seeks design-build services for the "Replace Inverters at Viera Outpatient Clinic" project (Project Number: 675-25-803) for the Department of Veterans Affairs, Orlando Veterans Affairs Healthcare System (OVAHCS). The project involves designing and constructing the necessary upgrades.

• Provide all labor, materials, tools, equipment, supervision, and design-build services.

• Use hospital-grade materials as designated in the DVA Technical Information Library (TIL) or relevant industry standards.

• Design and construction services are required.

• Period of Performance: 448 calendar days from Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $500,000 and $1,000,000.

• Response Date/Time: January 28, 2026, 12:00 PM Eastern Time.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Orlando FL 32827.

• Point of Contact: Elizabeth Romero, Contracting Officer, elizabeth.romero@va.gov, (407) 399-7576.

• This solicitation is 100% set-aside for Service-Disabled Veterans-Owned Small Businesses (SDVOSBs).

• NAICS Code: 236220

• Product/Service Code: N059

• Place of Performance: Viera Outpatient Clinic, 2900 Veterans Way, Viera FL 32940.

• Several attachments are referenced, including Wage Determination, Limitation of Subcontracting Certificate, Specialized Experience Form, EMR, Past Performance Questionnaire, and Base Offer Price Breakdown.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination FL20260196, effective 01/02/2026. It specifies the prevailing wage rates and fringe benefits for various construction-related job classifications in Brevard County, Florida, for building construction projects (excluding single-family homes and apartments up to four stories).

• General Decision Number: FL20260196
• Effective Date: 01/02/2026
• Geographic Area: Brevard County, Florida (including Cape Canaveral Air Force Station, Patrick Air Force Base, Kennedy Space Flight Center, and Melbar Radar Site).
• Project Type: Building Construction Projects (excluding single-family homes and apartments up to and including 4 stories).
• Classifications and Rates: Lists specific wage rates and fringe benefits for various trades such as Asbestos Worker, Elevator Mechanic, various Operators (Forklift, Mechanic, Oiler, Crane, Bulldozer, etc.), Ironworker, Pipefitter, Sprinkler Fitter, Carpenter, Cement Mason, Electrician, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, Tile Setter, Truck Driver, and Welders.
• Footnotes: Includes details on employer contributions for vacation pay credit and a list of paid holidays.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

This document is crucial for bidders responding to solicitations that require adherence to prevailing wage rates. It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the covered construction projects within the specified geographic area. Bidders must ensure their proposed labor costs align with these determined rates to comply with federal regulations.