N059--PUBLIC ADDRESS SYSTEM STATION (VA-26-00046693)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Heartland Network 15 Contracting Office, is conducting market research through a Sources Sought Notice to identify qualified contractors for the removal and replacement of a public address system at the Robert J. Dole VA Medical Center in Wichita, KS. This includes installation of a new, modern, station-wide system. Responses are due by March 16, 2026, at 10:00 AM CST.
Scope of Work
This project requires a contractor to provide a fully functional turnkey solution for a new public address system. The scope includes:
- Removal of all existing system components (speakers, microphones, wiring, control units) in phases to minimize outages.
- Procurement of new equipment, which must be Biamp's Vocia or an equivalent solution, meeting medical and public safety standards. The proposed layout requires Medical Center approval.
- Installation of new speakers (approx. every 25 feet in corridors/common areas), establishment of headend locations for decentralized control, and zoning of each floor. Active end-of-line monitoring devices must be installed.
- Wiring and Cabling adhering to electrical codes, with all connections labeled and documented.
- System Programming and Integration with existing building management, fire alarm, or other safety systems.
- Rigorous Testing and Quality Assurance to verify functionality, sound quality, and self-health monitoring.
- User Training (one in-person session at Wichita VAMC) and comprehensive documentation.
- Ongoing Support and Maintenance: A 2-year service period post-completion and a 5-year manufacturer warranty on all equipment. Bidding contractors must have local service providers within a 1-hour drive of the medical center.
Contract & Timeline
- Type: Sources Sought Notice (for market research only)
- NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors), size standard $19 million.
- Period of Performance: 180 calendar days after Notice to Proceed.
- Set-Aside: Anticipated Service-Disabled Veteran Owned Small Business (SDVOSB). If inadequate SDVOSB responses are received, an alternate set-aside or full and open competition may be considered.
- Response Due: March 16, 2026, 10:00 AM CST
- Published: March 4, 2026
Submission & Evaluation
Interested parties must submit responses via email to Lisa A Buchanan at lisa.buchanan1@va.gov. Required submission elements include:
- Company Name, Address, Point of Contact, Phone, Fax, Email, UEI, Cage Code, Tax ID.
- Business size status (SDVOSB, VOSB, Hubzone, WOSB, Large, etc.) and confirmation of small business status under NAICS 238210.
- Indication of whether the company is a manufacturer, distributor, or offers an equivalent solution.
- Details on subcontracting plans (if applicable) and federal contract holdings (FSS, NASA SEWP, etc.).
- General pricing for market research purposes.
- A capability statement clearly addressing qualifications and ability to perform the described work.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or an obligation to award a contract. The Government will not reimburse costs associated with responding. Responses will inform the VA's acquisition approach and potential set-aside decisions.