N063--Additional Door Hardware for Physical Access Control System (PAC) (VA-26-00018387)

Form / Attachment / Pricing Sheet

This document is a drawing titled "PAC Hardware Locations x4_Drawing_2020-06-17_HDOM VAMC_DID REVISED 2.pdf". It provides a partial floor plan, specifically Section 'A', detailing hardware locations within the HDOM VAMC facility.

• The drawing includes a "WALL LEGEND" and a "SHEET LEGEND" to help interpret symbols and wall types.
• It depicts various rooms and areas within the facility, with specific callouts for hardware locations.
• Dimensions and room labels are provided.

This drawing is crucial for bidders to understand the physical layout and specific hardware requirements or locations relevant to the opportunity. It informs the scope of work, material needs, and installation details for any project involving hardware within this section of the VAMC facility.

Amendment / Modification

This amendment modifies solicitation 36C25626Q0295 to:

• Answer contractor questions submitted by the original deadline of January 22, 2026.

• Provide an updated CAD drawing.

• Extend the deadline for all Request for Offer (RFO) submissions to January 30, 2026.

• The deadline for receipt of offers is extended to January 30, 2026, 15:00 CST.

• The proposal submission deadline has been extended to January 30, 2026.

• An updated CAD drawing has been provided.

Amendment / Modification

This amendment addresses contractor questions, provides an updated CAD drawing, and extends the response deadline.

• Response Date/Time: Extended to January 30, 2026, 15:00 Central Time.
• Questions & Answers: Responses provided for contractor inquiries regarding door identification, system compatibility, and hardware requirements.
• Drawings: An updated CAD drawing (PAC Hardware Locations x4_Drawing_2020-06-17_HDOM VAMC_DID REVISED 2) is provided.

The proposal submission deadline has been extended to January 30, 2026.

• Door Identification: The four doors in question are Entrance #107, Entrance #160, Entrance #186, and Dayroom #288 entrance.
• System Functionality: The identified doors are not currently on the DNA/Open Options system, and no hardware or software is currently installed.
• Card Readers: The requirement is for a single card reader per door that accommodates both FIPS PIV card and Domiciliary resident card access. The parts list should include two types of readers (Proximity and DNA/Open Options), controller boards, electronic lock hardware, cabling, and programming for each door.
• System Integration: The existing DOM Assa Abloy system is not integrated with DNA and not FIPS 201-2 compliant. This system may be used for these doors, but FIPS High Assurance Areas will still require compliant readers.
• Door Swing Direction: The existing double doors swing in the opposite direction for the Physical Access Control Strategy and will need to be reversed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure additional door hardware for the Physical Access Control (PAC) System at the Michael E. DeBakey VA Medical Center Domiciliary in Houston, TX. The goal is to expand and ensure compliance with physical security regulations.

• Installation of additional controllers for the existing keyless PAC System.

• Four access doors require upgrades: one female resident unit door and three male resident unit doors.

• System must accommodate both FIPS PIV card and Domiciliary resident card access.

• All hardware and software must be FIPS/PIV compliant.

• Specific items include Controllers (Visionline), ECU Plates, Remote Power with Wire, Assa Abloy setup and training, Composite Cabling, and Miscellaneous Installation Materials.

• Delivery required no later than 30 days after receipt of order (ARO).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Within 30 days after contract award.

• Place of Performance: MEDVAMC Domiciliary, 4320 Old Spanish Trail, Houston, TX 77030.

• Quotes are requested and must be submitted electronically via email to Eugene Jackson (eugene.jackson2@va.gov).

• Questions due by: January 22, 2026, 12:00 PM CST.

• Quotes due by: January 27, 2026, 3:00 PM CST.

• Evaluation factors are not explicitly detailed beyond stating the award will be to the most advantageous offer, price and other factors considered.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 561621 (Security Systems Services, except Locksmiths) with a small business size standard of $25M.

• Offerors must be certified and authorized distributors of the DNA Fusions Open Option system by ACRE Security and provide proof of authorization.

• This solicitation is issued as an RFQ.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• Annual representations and certifications must be completed electronically via SAM.gov.

Form / Attachment / Pricing Sheet

This document is a partial floor plan, specifically "SECTION A", for the PAC Hardware Locations. It serves as a visual aid to depict the layout and placement of hardware within a facility.

• The drawing includes a "WALL LEGEND" and "SHEET LEGEND" to help interpret symbols and wall types.
• Various rooms and areas are delineated with dimensions.
• Symbols indicate specific hardware locations and types, though the exact nature of these is not detailed in the provided image.

This drawing is crucial for bidders to understand the physical environment where hardware is to be installed or managed. It provides spatial context for the opportunity, aiding in the assessment of scope, labor, and material requirements.