N063--Camera System Installation

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial services to procure the Installation of a Camera System Monitoring solution for the VA Police Secure Communications Center (SCC) at the James A. Haley Veterans' Hospital in Tampa, FL. The contractor will provide all necessary supplies, materials, equipment, labor, supervision, management, and transportation. The contract will be Firm-Fixed-Price (FFP).

• Installation of a camera system monitoring solution.

• Provide turn-key services including design, project management, and installation.

• Furnish all supplies, equipment, fasteners, and fixtures.

• Install VA-supplied equipment at 5 workstations.

• Install Cisco switches, servers, and associated equipment.

• Provide 1-year warranty on work performed.

• Software must be Video Edge to integrate with Victor unified client and VuWall software.

• Upgrade operating system on 8 Workstation computers (Dell Precision 5820).

• Provide device hardening services.

• Connect existing camera feeds and activate the system.

• Coordinate with Tampa FMS Projects.

• Installation to be performed by a licensed and bonded company with at least 3 years of experience.

• Provide floor protection and use rubber wheels for material handling equipment.

• Ensure a professional appearance and adhere to JAHVH safety protocols.

• Clean up all dust and debris daily.

• Deliver and install during regular business hours (Monday-Friday, 7:00 am to 3:00 pm EST), excluding holidays, unless otherwise coordinated.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Base (POP Begin: 07-01-2026, POP End: 01-31-2027)

• Estimated Value: Not explicitly stated, but NAICS code 238210 has a small business size standard of $19 million.

• Site Visit: Scheduled for Wednesday, June 16th, 2026, at 10:00 am EST at James A. Haley Veterans' Hospital (Building 38, SCI Building).

• Offeror Final Questions: Due no later than June 18th, 2026, by 11:00 am EST, submitted via email to katrina.tavares@va.gov. Relevant questions will be posted to SAM.gov.

• Quote Submission: Due no later than June 22nd, 2026, by 2:00 PM EST, submitted via email to katrina.tavares@va.gov.

• Evaluation: Quotations will be evaluated based on Technical and Quality, Past Performance, and Price.

• This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors.

• Small Business Size Standard: $19 million.

• Offerors must be fully registered and active in SAM.gov at the time of award.

• Attached documents include: Existing Camera Hardware and D.2 James Haley Map.

Form / Attachment / Pricing Sheet

This document is a campus map for the James A. Haley Veterans' Hospital. It provides a visual guide to the various buildings, parking areas, and key locations within the hospital grounds.

• Building Designations: Clearly labels buildings with numbers (e.g., BLDG 1, BLDG 38, BLDG 100) and names (e.g., Main Hospital, SCI/Poly trauma, Bed Tower).
• Key Locations: Identifies important areas such as the Emergency Department (ED), Main Entrances, Parking Garages, and specific clinics within buildings.
• Legend: Explains symbols for parking, entrances, tram stops, elevators, information desks, and other facilities.
• Departmental Listings: Provides a breakdown of departments and services located within specific buildings (e.g., BLDG 1 Main Hospital, BLDG 38 SCI/Poly trauma, BLDG 30 Community Living Center, BLDG 100 Bed Tower, Other Buildings, Fisher House).
• Update Information: Indicates the map was updated on 26 August 2024.

This map is relevant for bidders needing to understand the physical layout of the James A. Haley Veterans' Hospital. It can help in planning site visits, understanding the proximity of different facilities, and identifying the locations of specific departments or services mentioned in other opportunity documents. It is particularly useful for understanding the context of any services to be performed on the hospital campus.

Form / Attachment / Pricing Sheet

This document lists "Government Furnished Equipment" (GFE) with associated devices, model numbers, and quantities. It appears to be an inventory or a list of equipment to be provided by the government.

• Devices: A list of various IT and networking equipment, including servers, workstations, monitors, network modules, cables, PDUs, and UPS units.
• Model Numbers: Specific model numbers for each listed device.
• Count: The quantity of each item.

This document is relevant to bidders as it details the specific hardware that the government intends to furnish. Bidders should review this list to understand the existing or provided equipment that may be part of the overall solution or infrastructure for the opportunity. This information is crucial for planning, integration, and ensuring compatibility with any proposed solutions.

Solicitation / RFP / RFQ

This solicitation is for the installation of a Camera System Monitoring solution for the VA Police Secure Communications Center (SCC) at the James A. Haley Veterans’ Hospital. The Department of Veterans Affairs (VA) is procuring this service.

• Installation of a camera system monitoring solution.

• Specific details regarding the system and installation requirements are expected to be found in the attached documents.

• Not explicitly stated in the provided text, but the solicitation number is 36C24826Q0802.

• Response Date/Time/Zone: 06-22-2026 10:00 EASTERN TIME, NEW YORK, USA.

• The contracting office is Network Contracting Office 8 (NCO 8), located in Tampa, FL 33637.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• The following documents are attached and referenced:

  • RFQ-36C24826Q0802-Camera Install
  • Existing Camera Hardware
  • D.2 James Haley Map
  • VA10091 Form-Blank

• Product Service Code (PSC): N063

• NAICS Code: 238210

• Place of Performance: James A. Haley Veterans Hospital, Tampa, FL 33612, USA.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA to gather essential payment data from vendors. It is used to establish or update vendor records for processing electronic payments in accordance with federal regulations.

• Request Type: New Vendor or Update Existing Vendor.
• VA Facility Information: Details about the VA station submitting the form.
• Payee/Vendor Information: Includes vendor registration status in SAM.gov, Unique Entity Identifier (UEI), EFT Indicator, Taxpayer Identification Number (TIN), NPI (for medical providers), Small Business status, Payee/Vendor Name, Doing Business As (DBA), contact information (email, phone), and current/previous addresses.
• EFT/ACH Information: Details for the current bank name, routing number, and account number for electronic payments.
• Authorized Representative: Information and certification from the individual authorized to represent the vendor.

Vendors must complete and submit this form to be registered in the VA's financial system to receive payments for goods or services. If a vendor is already registered, any changes to banking information must be made in SAM.gov. For new vendors not registered in SAM.gov, specific sections of this form must be completed. Accurate and matching information between this form and SAM.gov is crucial to avoid processing delays.