N063--Installation and Partial Replacement of Fire Alarm Panels

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, seeking quotes for the Installation and Partial Replacement of Fire Alarm Panels at the St. Cloud VA Medical Center. The Department of Veterans Affairs anticipates awarding a Firm Fixed Price contract.

• Installation and partial replacement of fire alarm panels.

• Services and labor necessary to complete the work.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• Contract Type: Firm Fixed Price

• Period of Performance: July 15, 2026 - July 14, 2027

• Estimated Value: Not specified in this synopsis.

• Response Date/Time: July 3, 2026, 10:00 AM Central Time, Chicago, USA.

• Submission Method: Quotes must be emailed in .pdf or .docx format to arielle.lifto@VA.GOV.

• Technical Questions Deadline: Wednesday, June 24, 2026, by 05:00 PM Central Time. Submit questions in writing to arielle.lifto@va.gov with "Technical Questions – 36C26326Q0840" in the subject line.

• Evaluation: Quotes will only be accepted from responsible contractors. FAR provisions 52.212-1 and 52.212-2 apply and are detailed in the solicitation document. FAR clause 52.212-4 also applies.

• Total Set-Aside: Small Business (SB).

• Requirements: Offerors must be verified as an SB in the SBA Small Business Search and have an active registration in SAM.gov prior to offer submission.

• NAICS Code: 561621 with a size standard of $25 million.

• The Defense Priorities and Allocations System (DPAS) does not apply.

• Contact Contracting Officer Arielle Lifto (arielle.lifto@va.gov) for solicitation information.

• Additional requirements and details are within the attached solicitation document.

Solicitation / RFP / RFQ

This solicitation is for the installation and partial replacement of Fire Alarm Panels at the St. Cloud VA Medical Center. The requirement is specifically for BRAND NAME ONLY Edwards EST4 Fire Alarm Panels. Bidders should refer to the Statement of Work for detailed information.

• Installation and partial replacement of Fire Alarm Panels.

• Must use Edwards EST4 Fire Alarm Panels.

• Components include: 26 EST 4 Panels, 17 Remote Annunciators (Two-Way Communication), 1 Fire Works Software, 1 Laptop for Fire Works Software, Temporary Materials, Miscellaneous Install Materials, and ICRA Material.

• Installation services include furnishing, installing, and providing all necessary equipment, labor, and materials.

• Upgrade of the FireWorks Incident Management Platform in Building 7.

• Integration of new products with existing Edwards components.

• Existing indicating and initiating field devices will remain unchanged.

• A minimum of 1 building per day (8-hour shift) must be transferred to the new panel assembly.

• ICRA containment is required when installing panels and working above ceilings.

• Temporary connections, framing, and other temporary work are required to maintain the fire alarm system during the contract.

• 8 hours of onsite training for 8 VA staff members on the maintenance and operation of the new system.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 90 Calendar Days to complete work after notice to proceed. This includes an Admin period of 40 days and Field Work of 50 days.

• POP Begin: 07-15-2026

• POP End: 07-14-2027

• NAICS Code: 561621 - Security Systems Services (except Locksmiths)

• Size Standard: $25 Million

• Offer Due Date/Local Time: 07-03-2026, 10:00 AM CDT.

• Technical Questions Due: 06-24-2026, 05:00 PM CST. Send to Arielle Lifto at Arielle.lifto@va.gov.

• Offers must be submitted electronically to Arielle Lifto at arielle.lifto@va.gov.

• Evaluation Factors: Technical or Quality, Past Performance, Small Business Size, and Price.

• The Government will use a comparative evaluation process.

• Offerors must provide a Letter of Authorization from the OEM for installation and ability to provide Edwards EST4 Fire Alarm Panels.

• Past performance references (up to five) for work performed within the last three years are required.

• This acquisition is set aside for Small Business.

• NAICS code 561621 applies.

• The solicitation includes numerous FAR and VAAR clauses and provisions covering contract terms, conditions, submission requirements, evaluation criteria, and other regulatory compliance matters.

• Attachment 1: Assembly Locations.

• Wage Determination is attached.

Form / Attachment / Pricing Sheet

This document is a drawing that depicts the existing fire alarm control panel (FACP) and fire alarm annunciator panel locations, as well as proposed fiber optic cabling routes for the campus. It also indicates areas under construction and future road/parking plans.

• Legend: Defines symbols for FACP, Fire Alarm Annunciator Panel, and FACP with emergency voice usage.
• Map: Illustrates building layouts, roads, parking areas, and the placement of fire alarm control panels and annunciator panels.
• Cabling Routes: Shows existing fiber optic cabling in orange EMT conduits and proposed routes.
• Notes: Includes information on existing systems, sprinkler status, and construction areas.

This drawing is crucial for bidders to understand the existing fire alarm infrastructure and proposed network layout. It provides critical spatial information for any work related to fire alarm systems, network cabling, or construction within the specified campus area. Bidders should use this to assess the scope of work, identify potential installation challenges, and plan for integration with existing systems.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act (SCA) for the Minnesota counties of Douglas, Grant, Morrison, Pope, Stevens, Todd, and Traverse. It outlines the minimum wage rates and fringe benefits required for various occupations performing contract work in these areas.

• Applicability: This wage determination applies to service contracts performed in the specified Minnesota counties.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding minimum hourly wage rate. These range from administrative and clerical roles to health, technical, and maintenance occupations.
• Fringe Benefits: Required fringe benefits follow the occupational listings. Specific details on health and welfare benefits are provided, including rates for regular pay and those covered by Executive Order 13706.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining contractor obligations and worker protections.
• Conformance Process: Instructions are provided for contractors needing to classify and propose wage rates for occupations not listed in this determination, using Standard Form 1444 (SF-1444).
• Vacation and Holidays: Standard provisions for paid vacation (based on years of service) and eleven paid holidays are detailed.

This wage determination is crucial for bidders to accurately estimate labor costs for any service contract opportunity in the specified geographic area. Failure to comply with these minimum wage and benefit requirements can lead to contract violations.