N063--NURSE CALL SYSTEM FOR WASHINGTON DC VAMC. "BRAND NAME OR EQUAL TO IAW SOW". REQUIRED FEATURES IAW SOW. OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NON-RESPONSIVE.

Form / Attachment / Pricing Sheet

This document, VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023), outlines specific requirements regarding the sourcing and provision of supplies and equipment for this procurement.

• New OEM Items: Procurement is restricted to new Original Equipment Manufacturer (OEM) items only. Used, refurbished, or remanufactured items are not permitted.
• Gray Market Prevention: Gray market items, defined as OEM goods sold outside an authorized sales territory or by non-authorized dealers, are prohibited.
• Counterfeit Prevention: Counterfeit items, including unauthorized reproductions, substitutions, or misrepresentations of authentic items, are strictly forbidden. This includes the false identification of grade, serial number, lot number, date code, or performance characteristics.
• Vendor Authorization: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system. Verification via an authorization letter or other OEM documentation is required.
• Software Licensing and Warranty: All software licensing, warranty, and service associated with the equipment/system must comply with the OEM's terms and conditions.

Bidders must ensure that all proposed equipment and supplies strictly adhere to these requirements to be considered compliant. This includes providing necessary documentation to verify vendor authorization and confirming that all items are new, authentic OEM products sourced through authorized channels.

Form / Attachment / Pricing Sheet

This document contains floor plans labeled as "3DE Floor Plans." It is intended for official use only (FOUO).

• The floor plans depict various rooms and areas, including offices, patient rooms, restrooms, and common spaces.
• A disclaimer states that all measurements and points shown are for informational purposes only and may not be accurate to current conditions.

This attachment provides architectural and layout details relevant to the opportunity. Bidders should use these floor plans to understand the physical space requirements and constraints associated with the project. The disclaimer emphasizes that these plans are informational and may require verification against current site conditions.

Statement of Work (SOW)

To replace and expand the existing, partially non-functional Nurse Call System in the active Mental Health Ward at the Veteran's Affairs Medical Center in Washington DC (VAMCDC).

• Replace and expand the Nurse Call System in the 3DE wing.

• The new system will not be integrated with the existing facility system and will only notify through localized alarm panels.

• The existing system has 14 call buttons in 3 bathrooms.

• Expansion includes a 4th bathroom and six additional call buttons requiring rough-ins and cable runs.

• Specific locations and quantities for replacement and addition of call buttons and dome lights are detailed for:

  • 3D-112 (Unisex)
  • 3D-114 (Male)
  • 3D-133 (Staff)
  • 3D-134 (Ladies)

• Alarm panels to be added at:

  • Nurse Station (3D-121A)
  • Nurse Lounge (3D-119)
  • Head Nurse Office

• Contractor to provide all necessary materials, labor, and equipment.

• Reuse existing conduit/penetrations where suitable.

• Remove all existing nurse call cables and equipment.

• Includes installation of rough-ins, patching walls/ceilings, pulling cables, and sealing hardware.

• A workmanship warranty of a minimum of 3 years is required.

• A manufacturer parts warranty of a minimum of 1 year is required.

• All products must meet VHA Mental Health Facilities Design Guide and Mental Health Environment of Care Checklist (MHEOCC) requirements.

• Call buttons must be waterproof with a gasket.

• Dome lights and panels must be flush trim with tamper-resistant screws.

• All hardware must be anti-ligature.

• Delivery required within 90 days from award of the contract.

• Installation to be completed within the period of performance.

• Place of Performance: Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422.

• Equipment delivery to VAMCDC, ATTN: VHAWAS Equipment Committee.

• Delivery hours: Monday-Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

• Contractor to coordinate delivery with on-site POC and provide tracking.

• On-site procedures include COVID-19 screening, mask requirements, and adherence to VA campus non-smoking policy.

• Contractor personnel tool bags subject to inspection.

• Installation by certified and knowledgeable personnel.

• Personal Protective Equipment (PPE) is the contractor's responsibility.

• Removable media used on VA systems must be scanned for viruses.

• Government property damage must be reported and may result in assessment of replacement costs.

• Contractor responsible for training clinical staff/users.

• Joint inspection with on-site POC upon completion.

• Deliverables include service report, warranty information, Operator's Manual, and technical service manuals.

• Safety precautions include compliance with Federal, State, and Local requirements, fire/explosion prevention, Interim Life Safety Measures (ILSM), and obtaining burn permits.

• Infection Control Risk Assessment (ICRA) guidelines must be followed; contractor to work with Infection Control to determine ICRA Level (likely Level 2, potential for Level 4).

• Invoicing is electronic via VA's Electronic Invoice Presentment and Payment System (IPPS).

Solicitation / RFP / RFQ

This solicitation is for a Nurse Call System for the Washington DC VA Medical Center (VAMCDC). The requirement is to replace and expand the existing system in the 3DE wing of the Mental Health Ward. The current system is partially non-functional due to water damage to call buttons, posing a patient safety risk.

• Replacement and expansion of the Nurse Call System in the 3DE wing.

• The new system will not be integrated with the facility's existing system and will notify through localized alarm panels.

• Specific locations and quantities for call buttons, dome lights, and alarm panels are detailed in the SOW.

• Products must meet VHA Mental Health Facilities Design Guide and Mental Health Environment of Care Checklist (MHEOCC) requirements.

• Call buttons must be waterproof with a gasket backplate.

• Dome lights and panels must be flush trim with tamper-resistant screws and all hardware must be anti-ligature.

• Contractor must provide and install all parts, materials, labor, and resources, including training.

• A workmanship warranty of at least 3 years and a manufacturer parts warranty of at least 1 year are required.

• All existing nurse call cables and equipment are to be removed by the Contractor.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Delivery within 90 days of contract award.

• NAICS Code: 334290 - Other Communications Equipment Manufacturing.

• ICRA Level: Likely Level 2, with potential to go up to Level 4.

• Offers must be submitted via email to MOHSIN.ABBAS2@VA.GOV by June 30, 2026, at 3:00 PM EST.

• Evaluation factors include: Brand Name or Equal to IAW SOW, Required Features IAW SOW, OEM Authorization/Distributor Letter, Past Performance (3 required), Delivery Lead Times, Completed Buy American Certificate, and Price.

• An OEM Authorization/Distributor letter from the manufacturer is required for all quotes; failure to provide will result in disqualification.

• Offers will be evaluated in accordance with FAR Part 25.

• This acquisition is a Small Business set-aside.

• Offerors must be small businesses.

• Buy American Certificate must be completed.

• All quotes must include an OEM Authorization/Distributor letter from the manufacturer.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (FAR 52.225-2, OCT 2022) that offerors must complete and submit as part of their proposal. It requires certification regarding the domestic content of end products and components.

• Certification: Offerors must certify that end products are domestic and that domestic end products contain a critical component, with exceptions noted.
• Foreign End Products: A table to list foreign end products, their country of origin, and whether they exceed 55% domestic content.
• Domestic End Products with Critical Components: A section to list line item numbers of domestic end products that contain a critical component.
• Definitions: Refers to definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" as defined in the "Buy American-Supplies" clause.
• Evaluation: States that the Government will evaluate offers in accordance with FAR Part 25.

Bidders must accurately complete this certificate to demonstrate compliance with Buy American requirements. Failure to provide the required information may impact proposal evaluation and eligibility for award.

Form / Attachment / Pricing Sheet

This document provides the Price/Cost Schedule and Delivery Schedule for the Nurse Call System for Washington DC VAMC opportunity. It details the specific items to be procured, quantities, and delivery information.

• Item 0001: Nurse Call System for Washington DC 3DE, in accordance with the Statement of Work (SOW).
• Components: Includes Call Buttons (Quantity: 19), Panels (Quantity: 3), and Dome Lights (Quantity: 1).
• ICRA Level: Refer to SOW. Work is likely Level 2, with potential to go up to Level 4.
• Requirements: "Brand Name or Equal" and "Required Features" are per the SOW.
• Contract Type: Firm-Fixed Price.
• NAICS Code: 334290 - Other Communications Equipment Manufacturing.
• Product/Service Code: N063 - Installation of Equipment - Alarm, Signal, and Security Detection Systems.
• Delivery: Expected within 90 Days After Receipt of Order (ARO), FOB Destination.
• Ship To: U.S. Department of Veterans Affairs, Washington DC VA Medical Center.
• Mark For: Marisa Flores (Contact information provided).

This document is crucial for bidders to understand the specific components, quantities, and pricing structure for the Nurse Call System. It outlines the contract type, relevant codes, and delivery expectations, directly impacting proposal preparation and cost estimation. Bidders must ensure their proposed solution meets the SOW requirements, including ICRA levels and "Brand Name or Equal" specifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure a "Nurse Call System" for the Washington DC VA Medical Center. The government is seeking a "Brand Name or Equal" solution, with required features specified in the Statement of Work (SOW).

• Provision of a Nurse Call System.

• "Brand Name or Equal" to specified requirements.

• OEM letter from the manufacturer is required; failure to provide will result in non-responsiveness.

• Required features are detailed in the SOW (Attachment 3).

• Items to be delivered to the VA medical facility warehouse within 90 days after receipt of award (ARO).

• Contract Type: Firm-fixed-price purchase order.

• Award Type: Single award.

• Period of Performance: Not explicitly stated, but delivery is required within 90 days ARO.

• Submission Deadline: June 30, 2026, 3:00 PM Eastern Time, New York, USA.

• Submission Method: Email only to Mohsin.Abbas2@va.gov.

• Evaluation: Quotes will be evaluated based on the best benefit to the Government at a reasonable price, conforming to the solicitation. Comparative evaluation of services quoted will be performed.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 334290 (Other Communications Equipment Manufacturing) with a small business size standard of 800 employees.

• Offerors must be verified in the SBA Small Business Search Database at the time of quote receipt and award.

• This announcement constitutes the only solicitation; no written solicitation document will be issued.

• Several attachments are referenced, including the SOW, Price Quote CLIN Table, Floor Plans, and various FAR/VAAR clauses.