N063--PIV Reader Installation and Repair

Solicitation / RFP / RFQ

This solicitation is for the installation and repair of PIV Readers at the Grand Island VA Medical Center. The procurement is a total set-aside for small businesses.

• Installation of PIV readers in four buildings on the Grand Island VA campus, specifically in the SW, SE, and North clinics on the first floor of Building 3, and four new PIV readers in Building 5 resident rooms.

• Installation of PIV readers on current doors in Building 7.

• Replacement and installation of a new board to make the system functional in Building 17.

• Contractor must supply all switches, wiring, magnetic locks, and programming.

• Project requires an emergency exit button for each door with a preprogrammed release time.

• Readers must be compatible with the VA's current control boxes.

• Preferred PIV readers are HID class RD 40 or equivalent.

• Work will be performed in an active medical clinic.

• All new components must have a one-year parts and labor warranty.

• Contract Type: Not specified, but implied to be a fixed-price contract based on the pricing structure.

• Period of Performance: April 20, 2026, to July 31, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 561621 has a size standard of $9.5 Million.

• Offers must be submitted by the due date and local time specified in Block 8 of SF 1449.

• Offers must be submitted electronically or via mail as specified.

• Pricing must be firm fixed pricing, including all labor, overhead, profit, materials, shipping/delivery, and associated costs.

• Evaluation will be based on the lowest price, provided the quote does not exceed available funding and is found to be reasonable.

• Special Standards of Responsibility include demonstrating experience with installing, repairing, and connecting PIV Readers to VA Security Systems.

• Past performance references (up to five) are required.

• Failure to submit required information may result in rejection.

• Key Deadlines:

  • Site Visit: Wednesday, March 25, 2026, at 2:30 PM Central Time.
  • Technical Questions Deadline: Wednesday, March 25, 2026, at 4:00 PM Central Time.
  • Offer Due Date/Local Time: April 1, 2026, 12:00 PM CST.

• This procurement is a total set-aside for small businesses.

• Prospective offerors must be registered in the System for Award Management (SAM).

• The document includes extensive clauses related to contract terms, conditions, security, privacy, and information system requirements.

• A Wage Determination 2015-5771 is attached as Exhibit D.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, seeking quotes for PIV Reader Installation and Repair services at the Department of Veterans Affairs, Grand Island VA Medical Center. The government is requesting quotes as this announcement constitutes the only solicitation.

• All resources and labor necessary for PIV Installation and Repair.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 1, 2026, to July 31, 2026 (base year).

• Submission Method: Quotes must be emailed to john.milroy@va.gov in .pdf or .docx format.

• Due Date: April 1, 2026, by 12:00 PM Central Time.

• Technical Questions Deadline: March 25, 2026, by 4:00 PM Central Time (in writing only).

• Evaluation: Quotes will only be accepted from responsible contractors. Specific evaluation criteria are detailed in FAR provision 52.212-2 within the solicitation document.

• This procurement is a total set-aside for Small Business.

• Offerors must be verified as actively registered in the System for Award Management (SAM) at www.sam.gov prior to submission.

• NAICS Code: 561621 with a size standard of $25 million.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• FAR provisions 52.212-1 and 52.212-4 apply and are detailed within the solicitation document.

• A site visit is scheduled for March 25, 2026, at 2:30 PM Central Time at the Grand Island VA Medical Center.

• Attached documents include: Solicitation 36C26326Q0458 and Wage Determination 2015-5771.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5771, Revision No. 28) for the Service Contract Act, effective December 3, 2025. It lists wage rates and fringe benefits for various occupations in the Nebraska counties of Hall, Howard, and Merrick.

This wage determination is crucial for any contractor bidding on a Service Contract Act-covered opportunity in the specified geographic area. It outlines the minimum hourly wage rates and required fringe benefits (Health & Welfare, Paid Sick Leave) for a wide range of job classifications, ensuring fair labor standards are met. Bidders must use these rates when calculating their labor costs for proposals. The document also details Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as provisions for vacation and holidays. It includes information on the conformance process for unlisted classifications, which is essential for accurately pricing labor not explicitly detailed in the determination.