N063--PIV Reader Install & Repair

Solicitation / RFP / RFQ

This document is a solicitation for PIV (Personal Identity Verification) Reader Installation & Repair services. The Department of Veterans Affairs (VA) is seeking vendors to provide these services.

• Installation and repair of PIV readers.

• The award number associated with this opportunity is 36C26326P0371.

• The award amount was $59,750.00.

• The award date was April 13, 2026.

• Not specified in the provided text.

• This opportunity was set aside by the Small Business Administration (SBA).

• The NAICS Code is 561621.

• The Product Service Code is N063.

• The contracting office is Network Contracting Office 23, located in Coralville, IA (ZIP 52241).

• The Point of Contact is John Milroy (john.milroy@va.gov, 605-336-3230).

• The awardee was CYBERVAULT SOLUTIONS, PROFESSIONAL LIMITED LIABILITY COMPANY (UEI: RBWQET7LJ4N4), located in Falls Church, VA (ZIP 22041).

Form / Attachment / Pricing Sheet

This document is a floor plan of the first floor of a facility, likely related to an IT infrastructure or network connection project. It visually depicts the layout of clinics (North, SE, SW) and indicates potential pathways to IT closets.

• Floor plan layout of clinic spaces and corridors.
• Red areas highlight North, SE, and SW clinic zones.
• Red lines indicate possible pathways to IT closets.
• A yellow highlight marks an IT closet.
• Text annotations provide descriptions of the red and yellow markings.
• Includes total square footage (43,890 Sq Ft) and occupancy type (Business).

This floor plan is crucial for bidders to understand the physical environment where IT infrastructure work may be performed. It helps in visualizing the scope, potential installation challenges, and the proximity of work areas to critical IT infrastructure, aiding in project planning and proposal development.

Form / Attachment / Pricing Sheet

This document is a floor plan of the "FOURTH FLOOR" indicating various rooms and spaces. It appears to be a schematic related to the building's layout and potentially infrastructure, such as IT closets and pathways.

• Floor plan layout with room numbers (e.g., S401, S402, N401).
• Indication of "IT closet for connection" marked with yellow.
• A "possible path to IT closet for connection" is highlighted with a red line.
• A "SW hall" is highlighted with a red square.
• Occupancy types are listed: "Residential Board and Care Occupancy (VA)", "Hotel/Dormitory Occupancy (TJC)/Business Occupancy".
• Total square footage is provided: 25,014 Total Sq Ft, with breakdowns for "Residential" (Sq Ft) and "Business" (14,956 Sq Ft).
• Fire extinguisher information is present.

This floor plan is relevant for bidders to understand the physical layout of the facility where services may be performed. It specifically highlights IT infrastructure locations and potential connection paths, which could be critical for IT-related services or installations. The occupancy information and square footage provide context for the scale and nature of the space.

Form / Attachment / Pricing Sheet

This document is a floor plan for Rooms 7, 8, 9, and 11 in Building 5. It provides a visual layout of the space, including room numbers, dimensions, and areas designated for specific functions like closets and business occupancy. The red outline specifically highlights Room 7.

• Floor plan layout of Rooms 7, 8, 9, and 11 in BLDG 5.
• Identifies room numbers, exits, and closets.
• Provides square footage for the Basement Floor (5,290 SF) and Common Area (657 SF).
• Indicates Business Occupancy area (1543 Sq Ft).
• Notes that the IT closet is located below the main floor.
• Mentions that rooms are vacant, with a clean concrete work area and potential for open pipe penetrations for wiring.

This floor plan is relevant for bidders to understand the physical layout and conditions of the space associated with the opportunity. It helps in visualizing the scope of work, potential site conditions, and the location of key areas like the IT closet, which may be relevant for installations or modifications.

Amendment / Modification

This document is Amendment 1 to Solicitation 36C26326Q0458. It serves to answer questions received from potential bidders regarding the solicitation.

This amendment addresses vendor questions concerning:

• The brand/model of the existing PACS/PIV system (Tyco, Life safety systems, JCI I Star).
• Availability of maps or floor plans (can be provided, but will not indicate distances).
• Specific VA experience requirement for PIV systems (not required, but documented experience with similar federal systems is acceptable).
• Make and model of a failed board in Building 17 (unknown, housed in a Tyco panel).
• Pre-existing wiring in door frames for Buildings 5 and 7 (Building 5 has PIV wiring but not in the specific area for this addition).
• Existing door hardware in Building 5 to be preserved (requires ALL hardware, locking mechanisms; basic new install).
• Provision of cardholder credential data (VA provides blank cards, contractor sources them).
• Existing system to add to (Tyco, Life safety systems, JCI I Star).
• Acceptable alternatives for iSTAR board procurement (Genetec is acceptable if proven fully compatible; preference is for existing equipment replacement).

Quotes are still due by Wednesday, April 1, 2026, at 12:00 PM Central Time. Offers must be emailed to john.milroy@va.gov in .pdf or .docx format. The subject line should read "Solicitation – 36C26326Q0458". Ensure the quote is received in its entirety before the closing date and time.

Solicitation / RFP / RFQ

This solicitation is for the installation and repair of PIV Readers at the Grand Island VA Medical Center. The procurement is a total set-aside for small businesses.

• Installation of PIV readers in four buildings on the Grand Island VA campus, specifically in the SW, SE, and North clinics on the first floor of Building 3, and four new PIV readers in Building 5 resident rooms.

• Installation of PIV readers on current doors in Building 7.

• Replacement and installation of a new board to make the system functional in Building 17.

• Contractor must supply all switches, wiring, magnetic locks, and programming.

• Project requires an emergency exit button for each door with a preprogrammed release time.

• Readers must be compatible with the VA's current control boxes.

• Preferred PIV readers are HID class RD 40 or equivalent.

• Work will be performed in an active medical clinic.

• All new components must have a one-year parts and labor warranty.

• Contract Type: Not specified, but implied to be a fixed-price contract based on the pricing structure.

• Period of Performance: April 20, 2026, to July 31, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 561621 has a size standard of $9.5 Million.

• Offers must be submitted by the due date and local time specified in Block 8 of SF 1449.

• Offers must be submitted electronically or via mail as specified.

• Pricing must be firm fixed pricing, including all labor, overhead, profit, materials, shipping/delivery, and associated costs.

• Evaluation will be based on the lowest price, provided the quote does not exceed available funding and is found to be reasonable.

• Special Standards of Responsibility include demonstrating experience with installing, repairing, and connecting PIV Readers to VA Security Systems.

• Past performance references (up to five) are required.

• Failure to submit required information may result in rejection.

• Key Deadlines:

  • Site Visit: Wednesday, March 25, 2026, at 2:30 PM Central Time.
  • Technical Questions Deadline: Wednesday, March 25, 2026, at 4:00 PM Central Time.
  • Offer Due Date/Local Time: April 1, 2026, 12:00 PM CST.

• This procurement is a total set-aside for small businesses.

• Prospective offerors must be registered in the System for Award Management (SAM).

• The document includes extensive clauses related to contract terms, conditions, security, privacy, and information system requirements.

• A Wage Determination 2015-5771 is attached as Exhibit D.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5771, Revision No. 28) for the Service Contract Act, effective December 3, 2025. It lists wage rates and fringe benefits for various occupations in the Nebraska counties of Hall, Howard, and Merrick.

This wage determination is crucial for any contractor bidding on a Service Contract Act-covered opportunity in the specified geographic area. It outlines the minimum hourly wage rates and required fringe benefits (Health & Welfare, Paid Sick Leave) for a wide range of job classifications, ensuring fair labor standards are met. Bidders must use these rates when calculating their labor costs for proposals. The document also details Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as provisions for vacation and holidays. It includes information on the conformance process for unlisted classifications, which is essential for accurately pricing labor not explicitly detailed in the determination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, seeking quotes for PIV Reader Installation and Repair services at the Department of Veterans Affairs, Grand Island VA Medical Center. The government is requesting quotes as this announcement constitutes the only solicitation.

• All resources and labor necessary for PIV Installation and Repair.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 1, 2026, to July 31, 2026 (base year).

• Submission Method: Quotes must be emailed to john.milroy@va.gov in .pdf or .docx format.

• Due Date: April 1, 2026, by 12:00 PM Central Time.

• Technical Questions Deadline: March 25, 2026, by 4:00 PM Central Time (in writing only).

• Evaluation: Quotes will only be accepted from responsible contractors. Specific evaluation criteria are detailed in FAR provision 52.212-2 within the solicitation document.

• This procurement is a total set-aside for Small Business.

• Offerors must be verified as actively registered in the System for Award Management (SAM) at www.sam.gov prior to submission.

• NAICS Code: 561621 with a size standard of $25 million.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• FAR provisions 52.212-1 and 52.212-4 apply and are detailed within the solicitation document.

• A site visit is scheduled for March 25, 2026, at 2:30 PM Central Time at the Grand Island VA Medical Center.

• Attached documents include: Solicitation 36C26326Q0458 and Wage Determination 2015-5771.