N063--Top Door Alarm Recertification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 02 (NCO 2), is conducting a Sources Sought to identify qualified contractors for the annual recertification of the Top Door Alarm system at the Stratton VA Medical Center in Albany, New York. This notice aims to gather information to inform a potential set-aside decision. Capability statements are due by March 12, 2026, at 3:30 PM EST.
Purpose & Overview
This is an information-gathering notice, not a solicitation or commitment to award. The VA seeks to procure services for the annual recertification of the Top Door Alarm system, with services anticipated to begin on May 1, 2026. Responses will help the VA determine the viability of setting aside this requirement for a specific socio-economic category.
Key Requirements / Deliverables
- Annual recertification of the Top Door Alarm system, which includes a Master Control Unit, a Hallway siren, and 19 Top Door Alarms with emergency notification strobes and deactivation switches.
- All electrical work must comply with NFPA and OSHA standards.
- Contractor must provide all necessary parts, tools, and labor.
- Specific tasks include:
- Visual inspection of hardware.
- Sensor and beam verification.
- Functional alarm testing.
- Control panel and event log tests.
- Integration/reset/silent test functions.
- Power/supervision/fault simulation.
- Documentation and certification are required, including a record of results for each opening and an annual certification statement.
Contract Details
- Type: Sources Sought (anticipates a Firm-Fixed Price contract)
- Anticipated Period of Performance: May 1, 2026 – April 30, 2027, with four (4) option years extending through April 30, 2031.
- NAICS Code: 561621 – Security Systems Services (except Locksmiths).
- Place of Performance: Stratton VA Medical Center, 113 Holland Ave, Albany, New York 12208.
- Work Schedule: On-site work will be scheduled Monday-Friday, 7:00 am - 4:00 pm, excluding Federal Holidays.
Submission & Evaluation
Interested contractors should email a capability statement and full information to Jamie Boyar (jamie.boyar@va.gov) by March 12, 2026, at 3:30 PM EST. Submissions should include:
- Identification of NAICS code and size status.
- Documentation for any claimed socio-economic category (e.g., SDVOSB, VOSB).
- Identification of any Federal Supply Schedules carrying the desired services.
- A pertinent point of contact for company and socioeconomic verification.
- Two to three instances of relevant experience, including subcontractors.
- A listing of any teaming agreements.
- Proof of applicable certifications or training.
Eligibility / Set-Aside
The VA is currently determining the viability of a set-aside for this requirement. Contractor responses will directly inform this decision. No specific set-aside is designated at this time.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or commitment to award a contract. Responses will be treated as information only and not as proposals.