N099--OR Overhead Paging Speaker Redesign

Solicitation / RFP / RFQ

This solicitation is for the redesign and upgrade of the Overhead Paging Speaker system in the Operating Rooms (OR) at the Audie L. Murphy Memorial VA Hospital in San Antonio, TX. The goal is to replace 35 old speakers with new ones that are strictly contained within the ORs to improve patient confidentiality, communication efficiency, and prevent unwanted noise bleed into other areas. The project includes system installation, staff training, and testing.

• Replacement of 35 old overhead speakers with Rauland's 2’X2’ speakers within the Surgery suite.

• Relocation and upgrade of existing amplifiers as needed.

• Testing and certification of the new system.

• Provision of thorough training for staff on the new system.

• Installation of new system cables and components.

• Disposal of old wiring.

• Production of detailed installation and as-built/record drawings.

• Caulking of firewall penetrations with UL FireStop.

• Provision and installation of required adapter plates and surface mount back boxes.

• Contractor must provide all materials, labor, tools, transportation, and equipment.

• Work must be performed after regular business hours (8:00 P.M. to 5:00 A.M., Monday-Friday, and weekends) to avoid disrupting patient care.

• Contractor must be a subject matter expert in Rauland intercom paging systems.

• Compliance with VA, local, state, and federal regulations, including NFPA and NEC.

• Understanding of STVHCS Infection Control and Life Safety requirements.

• Contract Type: Firm-Fixed-Price.

• Estimated Value: Not explicitly stated, but Block 11 of SF 1449 indicates a potential value of $19 Million.

• Place of Performance: Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd., San Antonio, Texas, 78229.

• Response Date/Time/Zone: 04-24-2026, 2:00 PM Central Time, Chicago, USA.

• Submission Email: Tammy.Wilson5@va.gov

• Offer Due Date: 04-28-2026, 2:00 PM CDT.

• Draft Evaluation Criteria include: 3+ years of relevant experience, qualified workforce documentation, Rauland systems knowledge, NFPA/NEC/Life Safety Code knowledge, VA hospital experience, and Infection Control clearance.

• Set-Aside: SBA (Small Business Administration).

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Size Standard: Not explicitly stated, but implied by the SBA set-aside.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference. Addenda are attached.

• Invoices must be submitted electronically via Tungsten Network (http://www.fsc.va.gov/einvoice.asp).

• Contractor must obtain a VA Contractor badge and complete TB tests prior to work commencement.

Statement of Work (SOW) / Performance Work Statement (PWS)

To upgrade the overhead paging system in the Surgery suite at the Audie L. Murphy Memorial VA Hospital by replacing 35 old speakers with new ones, aiming to improve patient confidentiality, communication efficiency, and prevent unwanted noise. The project includes system installation, staff training, and testing.

• Replace and upgrade 35 old speakers within the Surgery suite with Rauland's 2’X2 ‘overhead speakers.

• Relocate and upgrade existing amplifiers as needed.

• Install new system cables and components.

• Provide provisions for staff terminal stations and nurse console.

• Dispose of old unused wiring.

• Produce detailed installation drawings and as-built/record drawings.

• Caulk any fire-wall penetrations with UL FireStop.

• Ensure all required adapter plates and surface mount back boxes are provided and installed.

• Test and certify the newly installed system for effective internal communication and compliance with standards.

• Provide thorough training for staff on the new system.

• Contractor shall report daily to the STVHCS Biomedical Engineering Section.

• Weekly electronic reports (PDF or MS Word) detailing progress, parts delivery, potential delays, and contractors on site are required.

• Place of Performance: Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd., San Antonio, Texas, 78229.

• Working Hours: All work to be completed after regular business hours (8:00 P.M. to 5:00 A.M., Monday through Friday, and during weekends), unless approved by the Contracting Officer.

• Contractor must be a subject matter expert in Rauland intercom paging systems, verified through experience and certifications.

• Compliance with VA, local, state, and federal regulations, including NFPA and NEC.

• Thorough understanding of STVHCS Infection Control and Life Safety requirements.

• Contractor must obtain a VA Contractor badge and complete TB tests prior to work commencement.

• No access to VA desktop computers, online resources, or patient health information.

• Experience working with VA and in hospital settings is required.

• Attendance at Infection Control Safety courses is required.

• Information protection, privacy, and records management requirements must be followed.