N099--Re-key Main Facility and Clinics | Wilmington VAMC

Quick Summary

The Department of Veterans Affairs (VA), specifically the Veterans Integrated Service Network 04 (VISN4), is soliciting quotes for Re-key Services at the Wilmington VA Medical Center and its affiliated Community-Based Outpatient Clinics (CBOCs). This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The Government anticipates awarding one Purchase Order for this requirement.

Scope of Work

The contractor will provide comprehensive re-keying services, including the complete replacement, re-keying, configuration, and system update of the BEST A2 interchangeable core (IC) keying system. Key requirements include:

• Pre-project assessment: Inventory and implementation plan.
• Core Replacement: Replacement of all BEST A2 IC cores and re-pinning to support a new keying hierarchy.
• Key Production & Distribution: Production and secure distribution of new keys (existing authorized quantities + 20% attic stock).
• Database Update: Update and validation of the VA lock management database, including a complete, functional backup.
• Secure Disposal: Secure off-site disposal of removed hardware.
• Personnel Expertise: Personnel must be fully trained and experienced in BEST A2 IC systems and possess large-scale core replacement capability.
• Compliance: Adherence to all applicable federal, VA, environmental, and occupational safety regulations (e.g., VA security policies, OSHA, 40 CFR, Delaware Title 7 & 16).
• Equipment & Materials: Contractor must provide all necessary licenses, certifications, tools, equipment, materials, and vehicles.
• Hours & Emergency Response: Work to be performed during VA authorized hours (8:00 PM – 4:30 AM, Monday through Friday), with mandatory 24/7 emergency locksmith support.

Contract Details

• Contract Type: Purchase Order (Combined Synopsis/Solicitation - RFQ)
• Period of Performance: Anticipated to begin June 13, 2026, and end December 13, 2026.
• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Responding SDVOSBs must complete, sign, and return VAAR clause 852.219-75.
• Place of Performance: Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE 19805.
• Product Service Code: N099 (Installation Of Equipment: Miscellaneous).
• Wage Determination: Bidders must factor in minimum wage rates and fringe benefits as per Attachment C (Wage Determination) for Delaware.

Submission Requirements

Offerors must submit:

• Attachment B: Price Schedule (completed).
• Cover Letter: Identifying company name, contact information, CAGE Code, and SAM Unique Entity ID (UEI) for prime and any teaming partners/subcontractors.
• Technical Capability Statement: Addressing Key Personnel qualifications (BEST A2 IC System Expertise, Large-Scale Core Replacement, Professional Key Cutting/Testing/Distribution, Secure Handling/Disposal, Multi-Facility Assessment, Lock Management Database Update, Compliance), Contractor-Furnished Equipment and Materials Inventory, and Hours of Performance/Emergency Response Capability Plan.
• VAAR Clause 852.219-75: Completed, signed, and returned.
• Terms & Conditions Statement: Acknowledging acceptance or listing exceptions.
• Amendment Acknowledgment: If applicable.

Evaluation Criteria

Award will be made to the responsible Offeror whose quote represents the best overall value to the Government, considering:

1. Price: The Government reserves the right to award to an Offeror with other than the lowest price.
2. Technical Capability: Demonstrated understanding of requirements and effective approach for service completion.
3. Past Performance: Assessment of relative risks based on past performance record (e.g., CPARS, customer surveys, contracting officer's knowledge). Evaluation will be a Comparative Evaluation, directly comparing quotes to determine the "best" overall, rather than individual scoring or LPTA.

Key Dates & Contact

• Questions Due: May 13, 2026, by 10:00 AM EST.
• Quotes Due: May 20, 2026, by 10:00 AM EST.
• Submission Method: Email quotes to Britni.Greenleaf@va.gov. Subject line: "Solicitation Number 36C24426Q0514 Wilmington Re-Key Services". Submissions must be 5MB or less per email.
• Quotes Validity: 60 days from response date.
• Contracting Specialist: Britni Greenleaf, Britni.Greenleaf@va.gov.

Important Notes

• SAM Registration: Required prior to award (http://www.sam.gov).
• VAAR 852.204-72 Personnel Vetting and Credentialing: Contractor personnel will undergo background investigations (Nonsensitive, Tier 1/Low Risk for Re-key Services). PIV cards will be issued for physical/logical access.