NAF Pest Control

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number FA468626NAFPEST for NAF Pest Control services.

• Prime Contractor Experience: The Prime Contractor is responsible for meeting all requirements, including possessing a valid California Structural Pest Control Business License and current liability/workers' compensation insurance. Subcontractors do not qualify the Prime Contractor if the Prime lacks experience or insurance.
• Previous Contract Information: This is a new requirement, and historical data on previous awards (number, date, value) is not available for release.
• PWS Changes: This is a new requirement. Offerors must review the provided Performance Work Statement (PWS) and all solicitation documents to ensure responsiveness.
• Emergency Response Calls: Historical data on emergency call frequency is not available. Response time standards for emergency calls will be specified in individual call orders under the Blanket Purchase Agreement (BPA).
• Pricing for CLINs 0001-0010: Unofficial estimated square footage figures and site observations are provided for general planning purposes. Offerors are responsible for determining actual site conditions.
• Certificate of Insurance: Electronic copies (.pdf) should be submitted with quotations. The certificate holder is: 9 CONS/PKB, 6500 B Street, Bldg 2529, Beale AFB, CA 95903.
• Service Frequency: Specific facilities, service types, quantities, and schedules will be detailed in individual call orders issued under the BPA. Service frequency will be determined by government need at the time of order.

This Q&A document clarifies requirements related to contractor experience, insurance, pricing data, and submission details. It does not appear to modify any submission deadlines or evaluation factors directly, but provides crucial information for accurate proposal preparation.

Solicitation / RFP / RFQ

This Request for Quotes (RFQ) is for the procurement of pest control services for Beale Air Force Base, CA. The government intends to award a single Blanket Purchase Agreement (BPA) for these services.

• Pest control services in accordance with the attached Performance Work Statement (PWS).

• Contractor must be qualified and capable of performing all identified services.

• Contractor must possess a valid California Structural Pest Control Business License.

• Offerors must provide proof of current liability and workers' compensation insurance.

• Technical proposal must include a narrative demonstrating understanding of PWS requirements and approach to managing services.

• Offerors must list up to three (3) recent and relevant contracts performed within the last three years.

• Contract Type: Single Blanket Purchase Agreement (BPA).

• Period of Performance: Five (5) years from the date of award.

• Minimum Purchase Guarantee: None.

• Call Limit: $25,000.00 per call.

• Overall BPA Master Limit: $300,000.00 over five years.

• Price list will be reviewed and approved annually.

• Payment: NAF Government Purchase Card (GPC) or Electronic Funds Transfer (EFT).

• Quotations must be submitted via email by 10:00 AM PST, 10 April 2026.

• Quotation package must include three parts: Technical Proposal (max 5 pages), Past Performance, and Price.

• Evaluation Basis: Best value trade-off procurement.

• Evaluation Factors (descending order of importance):

  1. Technical Capability (Acceptable / Unacceptable)
  2. Past Performance (Assessed for confidence: Substantial, Satisfactory, Neutral, Limited, No Confidence)
  3. Price (Fairness and reasonableness)

• North American Industry Classification System (NAICS) code: 561710 – Exterminating and Pest Control Services.

• Offerors are encouraged to be registered in the System for Award Management (SAM.gov).

• The government will verify SAM.gov registration to ensure offerors are not suspended or debarred.

• This announcement is the only solicitation.

• Incorporated provisions and clauses are those in effect through Nonappropriated Fund (NAF) procedures.

• Inquiries should be directed to Cali McVay or Cedric Mejia via email.

• Attachments include: PWS, BPA Terms and Conditions, Price Schedule, Wage Determination, and NAF Standard Clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for pest control services at Beale Air Force Base, California, to support various facilities managed by the 9th Force Support Squadron (9 FSS).

• Provide routine pest management treatments, emergency pest control response, termite inspection and treatment, bed bug elimination, and specialized pest management for wasps, bees, rodents, and wildlife exclusion.

• Services will cover a range of facilities including lodging complexes, recreational facilities, food service areas, childcare facilities, family support buildings, administrative structures, and outdoor areas.

• Specific facility details, service types, quantities, schedules, and delivery requirements will be defined in individual call orders issued under the Blanket Purchase Agreement (BPA).

• PO-1 (Effective Pest Management): 95% of routine services must result in effective pest control with no recurring infestations within 30 days. Unacceptable conditions must be corrected at no extra cost within the specified timeframe.

• PO-2 (Timely Emergency Response): 95% of emergency and specialized service requests must be responded to and resolved within the timeframes specified in individual call orders.

• PO-3 (Compliance & Certification): 100% of required licenses, certifications, and insurance must be current and valid.

• PO-4 (Safety & Security): 100% compliance with Beale AFB security and safety regulations, timely submission of Entry Access Listings (EAL), and 100% of accidents reported within 24 hours. No EPA or OSHA violations.

• PO-5 (Professionalism & Coordination): 100% of personnel must be professional, uniformed, and identified. 95% of services must be coordinated with facility managers to minimize disruption.

• Services will be performed at 9 FSS facilities, Beale Air Force Base, California.

• Specific locations, building numbers, and service areas will be detailed in individual call orders.

• Contractor must possess a valid California Structural Pest Control Business License, current liability insurance, and workers' compensation insurance.

• Personnel must have valid California pest control licenses, be uniformed, and properly identified.

• Compliance with federal and California pesticide regulations, EPA safety standards, and OSHA requirements is mandatory.

• Contractor must maintain capacity for EPA-compliant pesticide storage, application, and disposal.

• Safety Data Sheet submission and approval processes are required.

• Base access through the Entry Access Listing (EAL) process is required, with submission within 10 business days of BPA award.

• Contractor must comply with all Beale AFB traffic, safety, and security regulations, including personnel and vehicle searches.

• Firm-fixed prices will be proposed for services, established as firm-fixed unit prices or designated as "To Be Quoted (TBQ)".

Forms / Attachments / Pricing Sheets

This document, "Approved Common Clauses for NAF Procurement," serves as a compilation of standard clauses that are to be incorporated into Nonappropriated Fund (NAF) procurement contracts. It provides a comprehensive list of contractual terms and conditions that govern the relationship between the NAFI and the contractor.

The document is organized by clause number and title, covering a wide range of topics including:

• Legal Status and Definitions
• Claims and Disputes Resolution
• Representations and Certifications
• Contract Performance (e.g., Insurance, Procurement Integrity, Assignment of Claims, Changes)
• Payment Terms (e.g., Prompt Payment, Invoices, Electronic Funds Transfer)
• Specific Requirements (e.g., Social Responsibility, Labor Standards, Foreign Purchases, Child Labor, Combating Trafficking in Persons)
• Warranty and Taxes
• Accident Prevention, Fire Protection, and Sanitation
• Governing Law

Bidders should review this document to understand the standard contractual terms and conditions that will apply to any contract awarded. Familiarity with these clauses is crucial for preparing compliant proposals and for understanding the rights and responsibilities of both the contractor and the NAFI throughout the contract lifecycle. Key areas of interest for bidders include payment terms, dispute resolution processes, reporting requirements, and any specific compliance obligations related to labor, social responsibility, or foreign procurements.

Blanket Purchase Agreement (BPA) Terms and Conditions

This document outlines the terms and conditions for a pre-priced Blanket Purchase Agreement (BPA) for pest control services supporting the 9th Force Support Squadron at Beale AFB, CA. The agreement operates under the authority of AFMAN 64-302, Nonappropriated Fund (NAF) Contracting Procedures.

• Extent of Obligation: The Government is obligated only to the extent of authorized calls placed against the BPA. The BPA is complete upon expiration or 30 days' written notice.

• Pricing: Prices shall be as low as or lower than those charged to the contractor's most favored customer. Price changes require 30 days' notice and Contracting Officer approval.

• Purchase Limitation: Individual calls shall not exceed $25,000.00. The cumulative BPA limit is $300,000.00.

• Authorized Callers: A list of authorized individuals will be provided by the Contracting Officer.

• Delivery Tickets: All services must be accompanied by a delivery ticket detailing services rendered, quantities, prices, and discounts.

• Invoices and Payment: Summary invoices are due monthly or upon BPA expiration. Payment will be made via NAF Government Purchase Card (GPC) or Electronic Funds Transfer (EFT).

• Price List: An annual basic price list must be submitted for approval. Subsequent changes require 30 days' notice.

• Calls and Service Delivery: Calls can be made orally, electronically, or by informal correspondence. A two-step process is required for "To Be Quoted (TBQ)" services (e.g., bed bug treatment), involving a site assessment, quote, and subsequent call order.

• Performance Period: Five (5) years from the date of award.

• Annual Review: The Contracting Officer will conduct annual reviews to monitor performance and compliance.

• Contractor personnel must comply with all Government security procedures, wear identification badges, and follow safety procedures on Beale Air Force Base.

• Contractor personnel must maintain valid California pest control licenses.

This document details the operational framework, financial limits, ordering procedures, and compliance requirements for providing pest control services under this BPA. Bidders should review these terms to understand the scope of work, payment processes, and contractual obligations.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for Pest Control Services BPA at Beale AFB, CA. It requires offerors to provide firm-fixed prices for various pest control services.

• Company Name & Quotation Date: Fields for the bidder to complete.
• Quote Validity: Quotations must be valid for 30 days from the quotation due date.
• Instructions: Offerors must provide fully burdened, firm-fixed prices inclusive of all labor, materials, equipment, transportation, and overhead. Labor rates must comply with the attached Wage Determination. No separate travel charges will be paid.
• Pricing: Submitted pricing is firm for the first year of the BPA, subject to annual review and potential economic price adjustment.
• CLINs (Contract Line Item Numbers): Lists specific services required, such as pest control for various buildings (Lodging, VOQs, Youth Programs, Fam Camp, etc.), emergency response, wasp/bee nest removal, and licensed technician hourly rates.
• "To Be Quoted (TBQ)" Items: Services like Bed Bug Treatment, Termite Treatment, and Wildlife Exclusion Services do not require a price at this time and will be priced on a per-job basis after BPA award.
• Certification: Bidders must certify that prices quoted for CLINs 0001 through 0014 are firm for the base period.

This pricing schedule is critical for bidders to understand the specific services required, how to price them (firm-fixed price vs. TBQ), and the format for submitting their quotation. It directly impacts proposal preparation and cost estimation for the Pest Control Services BPA.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, "Register of Wage Determinations Under the Service Contract Act." It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits applicable to federal contracts in California (Sutter and Yuba Counties).

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to employees performing work under a federal contract covered by the Service Contract Act. Bidders must use these rates when calculating their labor costs for proposals. The document also outlines specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances. It also provides guidance on the conformance process for occupations not explicitly listed.