Name Brand Only: Welch Allyn Green 777 Integrated Wall System 777-PM3WAS-US

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the Department of Veterans Affairs, Wilmington VA Medical Center. The acquisition is for eighteen (18) Welch Allyn Green Series 777 Integrated Wall Systems, model # 777-PM3WAS-US, for the Sussex County Clinic. The current wall-mount otoscope units at the clinic are obsolete.

• Eighteen (18) Welch Allyn Green Series 777 Integrated Wall Systems, model # 777-PM3WAS-US.

• Each system must include: Wall/Panel Board, BP Wall Aneroid w/Adult Cuff, SureTemp Plus Thermometer, LED Ophthalmoscope (with Transformer charger), LED Otoscope (with Transformer charger), Integrated 3.5v handles for physical assessment instruments, and an Otoscope Speculum Dispenser.

• These systems are intended for use in Primary Care exam rooms.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base POP Begin 02-20-2026, POP End 04-20-2026.

• Delivery: 30 Days After Receipt of Order (ARO).

• NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing

• Size Standard: Not specified in this section, but likely related to NAICS code.

• Quotes must be submitted via email to jefferson.mann@va.gov.

• Offer Due Date: February 12, 2026, at 7:00 AM ET.

• Quotes must be held firm for 60 calendar days.

• Award will be based on price only (lowest priced responsive quote from a responsible quoter).

• Offerors must provide Technical Capability information, an OEM Authorization Letter (if not the OEM), and a completed SF 1449.

• The acquisition is listed as "UNRESTRICTED" in Block 10 of the SF 1449, but also includes "SMALL BUSINESS" set-aside indicators. Further clarification may be needed.

• The document references FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5. FAR 52.212-3 and 52.212-5 are attached.

• A "Single Source Justification Redacted" document is attached.

• Offerors are warned against contacting medical center personnel outside the Procurement Department.

Other / Unclassified

This document is a Single Source Justification for soliciting from a single source for supplies up to the Simplified Acquisition Threshold (SAT), as per VHAPG Part 813.106 and FAR 12.102(a).

It details the requirement for 18 Welch Allyn Green Series 777 Integrated Wall Systems for the Wilmington VA Medical Center's Sussex County Clinic. The justification explains that existing Welch Allyn wall systems at the facility are end-of-life and no longer supported. Standardization on the Welch Allyn Green Series is necessary for consistency, simplified support, replacement part management, and inventory control. It also enables equipment interchangeability between rooms for patient care.

Market research was conducted, including a Sources Sought Notice posted on SAM.gov, to identify alternative manufacturers or equivalent models. However, no alternatives met the full operational and compatibility requirements. Multiple vendors responded to the Sources Sought Notice, confirming they are authorized distributors of the specified Welch Allyn system.

This document is relevant to potential bidders as it explains the rationale behind a single-source award for specific medical equipment. It highlights the unique characteristics of the Welch Allyn Green Series 777 Integrated Wall System that limit availability to a single source. While the justification indicates a single-source approach, it also notes that the procurement will be competed amongst authorized distributors on the open market, suggesting opportunities for qualified vendors to supply the required items.