NASA Digital Windchill Migration Services

Quick Summary

The National Aeronautics and Space Administration (NASA) IT Procurement Office (ITPO) is conducting market research through a Sources Sought notice for Digital Engineering Windchill Migration Services. The purpose is to identify qualified sources capable of migrating existing Center Windchill PLM systems into the Agency Multi-Center Windchill Cloud (MCWC) platform, hosted in AWS GovCloud. This effort aims to consolidate multiple on-premise Windchill v13 instances into a single cloud-based environment. Capability statements are due by March 19, 2026.

Scope of Work

The contractor will be responsible for the comprehensive migration of multiple Windchill v13 instances, encompassing:

• Data Gathering: Assessing existing instances, cataloging data domains, customizations, integrations, and security roles, and developing an explicit Organizational (Org) mapping plan.
• Migration Planning and Testing: Documenting the migration approach, sequencing, pre-migration checks, rollback criteria, cutover windows, and defining a testing strategy (functional, performance, security, UAT).
• Executing Migration: Migrating data from on-premise instances to MCWC in AWS GovCloud using standard Windchill methods and approved automation scripts.
• Post-Migration Wrap-up: Resolving remaining issues, conducting knowledge transfer to the MCWC operational team, and providing a closeout report.

Contract & Timeline

• Type: Sources Sought / Request for Information (RFI)
• Purpose: To determine the appropriate level of competition and/or small business subcontracting goals.
• Set-Aside: The Government reserves the right to consider a Small, 8(a), Women-owned (WOSB), Service-Disabled Veteran (SD-VOSB), Economically Disadvantaged Women-owned Small Business (EDWOSB), or HUBZone business set-aside based on responses.
• Response Due: March 19, 2026, by 3:59 PM ET.
• Published: March 13, 2026.

Submission Requirements

Interested parties must submit a capability statement (maximum 15 pages) demonstrating the ability to perform all aspects of the requirement. Submissions should include:

• Existing security clearances.
• Firm's current business size.
• Typical or expected Period of Performance (POP) durations.
• Relevant past performance for similar contracts (contract number, name, description, value, POC).
• An estimated pricing proposal.
• Feedback on any perceived ambiguities or gaps within the Draft Statement of Work.
• Indication of whether the requirement is considered a commercial or commercial-type product/service.

Performance Standards (from Draft SOW)

Key performance metrics include:

• Data Fidelity: ≥ 99.9% of migrated objects retaining original metadata, version history, and relationships; ≤ 0.1% data loss/corruption.
• Migration Accuracy: 100% Org mappings matching the approved plan; all critical workflows/permissions validated.
• Downtime Tolerance: Planned cutover windows not exceeding agreed downtime; unplanned downtime ≤ 4 hours per Source Instance.
• Issue Resolution: ≥ 95% of non-critical post-migration issues resolved within 10 business days.
• Schedule Adherence: ≥ 90% of milestones met within ±5 business days.
• Stakeholder Satisfaction: ≥ 90% satisfaction rating from Source Instance owners.
• Security Compliance: 100% compliance with MCWC and NASA cybersecurity controls.

Special Requirements

The contractor must possess superior knowledge and experience in enterprise-level Windchill systems, cloud-based migrations (AWS GovCloud), and government-regulated environments. The migration must preserve data fidelity, access controls, licensing compliance, and organizational governance. A minimum no-cost 90-day post-migration warranty is required for each Center migration.

Additional Notes

This is for information and planning purposes only; no solicitation exists. The Government will not pay for information solicited. Respondents will not be notified of evaluation results. Qualified respondents will be considered for any resultant solicitation.