AMENDMENT TO SOLICITATION FOR NASHVILLE VA MEDICAL CENTER CONVEYOR STYLE DISHWASHER

Amendment / Modification

This amendment (0001) to solicitation 36C24926Q0110 addresses contractor questions and corrects an error in the original solicitation. All other terms and conditions remain unchanged.

• Corrections to Solicitation:
  • Issue 1: Original instruction required attesting to and signing VAAR 852.219-75. This has been corrected to require attesting to and signing VAAR 852.219-76. Failure to comply will deem the quote unacceptable.
  • Issue 2: Refers to PAGE 32 # 5, which originally required attesting to and signing VAAR 852.219-75. This has been corrected to require attesting to and signing VAAR 852.219-76.
• Questions and Answers: The document includes 13 questions and answers related to the "DISHWASHER REQUIREMENT RFQ 36C24926Q0110". Key clarifications include:
  • Steam pressure into the machine: 30 PSI.
  • Duct work above the ceiling is part of a separate facility engineering contract.
  • Recirculating function is under the machine; shut-off valves are below and accessible to the plumbing shop.
  • The current machine is not working.
  • The pathway for removal and installation was shown.
  • Additional duct work can be welded or pop riveted.
  • A blow dryer and booster heater were quoted.
  • An electrical disconnect is recommended but not required.
  • Sign-in sheets will not be sent out.
  • ONM staff responsibilities are to be referred to the solicitation; VA staff do not understand the acronym.
  • The "L" shaped table's radius/power load cannot be amended.
  • The existing pre-rinse sink table will be removed (refer to "Soiled Dish Table" section).
  • The solicitation is for brand name or equal products.

Offerors must ensure they are referencing and submitting the correct VAAR clauses (852.219-76) as specified in the corrections. The Q&A section provides clarifications that may impact how bidders prepare their offers, particularly regarding technical specifications and requirements. The solicitation is brand name or equal.

Solicitation / RFP / RFQ

This solicitation is for the "Turn-Key Dish Machine Replacement" at the Tennessee Valley Healthcare System (TVHS) Nashville Campus. The government is procuring a new conveyor-type dish machine, including associated equipment and services, to replace the existing unit.

• Furnish all materials, labor, equipment, supervision, and transportation for the removal of the existing dish machine and dish tables.

• Prepare the site for and install a new conveyor-type dish machine, soiled dish table with pre-rinse faucets and disposer unit, and a clean dish roller table.

• Disposal of old equipment is the contractor's responsibility.

• A 10-15 business day pause is required for floor tile repair after removal of old equipment and before installation of new equipment.

• The contractor must train kitchen staff on the new equipment.

• All installed equipment must be covered by a minimum one-year warranty (parts, labor, travel).

• The contractor must attend a site survey on March 4, 2026, at 11:00 AM CST. Only offerors who attend the site survey will be allowed to submit quotes.

• A detailed work plan must be submitted with the offer.

• The offer must clearly state the equipment warranty type and period of cover.

• This is a "brand name or equal" requirement.

• The contract type is contemplated to be Firm-Fixed-Price.

• The solicitation number is 36C24926Q0110.

• NAICS code is 333310 with a size standard of 1000 employees.

• Offerors must submit only one quote on company letterhead in Microsoft Word, Excel, or PDF format.

• Quotes must be emailed to the Contracting Officer Phon Phasavath at Phon.phasavath@va.gov by the due date specified in block 8 of the SF1449 (March 23, 2026, 08:00 AM CDT).

• The solicitation number must be referenced in the subject line of the email.

• Evaluation will be based on Price and Technical Capability.

• Technical Capability will be rated "acceptable" or "unacceptable" based on a Work/Milestone Plan and Proposed Equipment description.

• Past Performance will also be rated on an "acceptable" or "unacceptable" basis.

• The evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) process.

• This acquisition is set aside for Small Business.

• Offerors must attest and sign VAAR 852.219-75 and submit with their offer.

• Proof of Service Disabled Veteran Owned Business (SDVOSB) status is required.

• Questions are due by March 9, 2026, at 12:00 PM CST.

• Only one quote is allowed per offeror; multiple quotes will disqualify the offeror.

• The Trade Agreements Act applies to this acquisition.

• Offerors must comply with limitations on subcontracting requirements, particularly for SDVOSB concerns.