36C78626Q50139 Memorial Day Rentals - NMCA -- W071
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is seeking proposals for Memorial Day Rentals at the National Memorial Cemetery of Arizona (NMCA) in Phoenix, AZ. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity requires the provision, delivery, setup, and removal of tents, chairs, an audio PA system, and portable toilets for the annual Memorial Day Ceremony. Proposals are due by April 20, 2026, at 10:00 AM CST.
Scope of Work
The contractor will provide all labor, supervision, transportation, materials, tools, and equipment for the following:
- Tents: Six (6) 20 ft x 20 ft tents, properly secured, clean, and in good condition.
- Seating: 1,800 commercial-grade, clean, uniform folding chairs arranged in rows.
- Public Address (PA) System: An outdoor audio system covering approximately 34,000 sq ft, including microphones, speakers, mixer/amplification equipment, and technician support.
- Portable Restroom Facilities: Eight (8) standard portable toilets, two (2) ADA portable toilets, and two (2) portable handwashing stations with foot pumps. All equipment must be installed at designated outdoor main stage ceremony areas as directed by the Contracting Officer’s Representative (COR). The site must be restored to its original condition after removal, with all debris cleared. Compliance with all federal, state, and local safety regulations is required.
Period & Place of Performance
- Place: National Memorial Cemetery of Arizona, 2929 E. Pinnacle Peak Road, Phoenix, AZ 85024.
- Delivery and Setup: May 24, 2026.
- Ceremony: May 25, 2026 (starting 8 AM).
- Tear Down and Removal: May 26, 2026.
Contract & Timeline
- Contract Type: Firm Fixed Price - Purchase Order contemplated.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14).
- NAICS Code: 532289 (Size Standard: $9M).
- Published Date: April 9, 2026.
- Questions Due: April 13, 2026, at 1:00 PM CST.
- Proposals Due: April 20, 2026, at 10:00 AM CST.
Submission & Evaluation
Proposals must be submitted via email to Stacey.Lewallen@va.gov with the subject line "36C78626Q50139 _[Company Name]". Award will be made to the responsible offeror representing the best value to the Government, based on the Lowest-Priced, Technically Acceptable (LPTA) offer. Evaluation Factors include:
- Technical Capability: Written confirmation of ability to furnish items and meet delivery/setup dates.
- Past Performance: Two references for same or similar scope of work. A Past Performance Questionnaire (PPQ) is provided for client evaluation.
- Price: Proposals must hold prices firm for 60 calendar days. Offerors must complete and return the entire package, including the SF 1449 and Price Schedule, and acknowledge any amendments.
Additional Notes
This solicitation is subject to the Service Contract Act, and bidders must comply with the provided Wage Determination (2015-5469, Revision 29) for Maricopa and Pinal Counties, AZ. Attachments include a Quality Assurance Surveillance Plan (QASP) and a Portable Restroom Locations Map.