NATO Request for Bidders View: Audio Visual Lifecycle Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NATO Communications and Information Agency (NCIA) is conducting a Request for Bidders View (RFBV) for Audio Visual Lifecycle Services (AVLS). This RFBV seeks industry feedback on a draft Statement of Work (SOW) to ensure its technical and contractual soundness and gather input for potential improvements. This is for planning purposes only and is not a request for bids. Responses will inform an upcoming acquisition for Support and Maintenance Services for Collaborative Visualization Systems. Feedback is due by 17:00 CET on July 15, 2026.
Scope of Work
The upcoming acquisition aims to establish a multi-year framework contract for technical support, maintenance, configuration management, training, and operational assistance for designated audiovisual and visualization systems.
- Location: Camp Casteau (SHAPE, Belgium).
- System Families: Includes Video Conference Systems, Video Wall Systems, Digital Signage Systems, Large Display Systems, and Public Address (PA) Systems.
- Key Services: Preventive Maintenance, Corrective Maintenance, Service Desk operations, Configuration Management, Event Support, and User Training.
- Security: Contractor personnel must hold a NATO SECRET clearance or higher.
Contract & Timeline
- Opportunity Type: Special Notice (Request for Bidders View - RFBV)
- Anticipated Contract Structure: Five (5) one-year Contractual Periods ("Tranches") for the future acquisition.
- Eligibility: Only companies from NATO member countries can participate.
- Set-Aside: None specified.
- Response Due: 17:00 hours Central European Time (CET) on 15 July 2026.
- Published: June 10, 2026.
Submission & Evaluation
- Submission Method: Via email to Esteban Diaz at Esteban.diaz@ncia.nato.int.
- Format: Microsoft Office or Acrobat PDF compatible file, renamed as RFBV-07260-AVL_Company name.
- Evaluation: Responses will be used to inform acquisition planning, confirm requirements, and shape future solicitation strategy. Price information should not be provided.
Additional Notes
This RFBV is for planning purposes only and does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or invitation for bid. NCIA reserves the right to cancel this RFBV at any time. Proprietary data must be marked accordingly. The NCIA reference is RFBV-07260-AVL.