Natural Gas Valve Bi-Annual Exercising Services

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for the PUR-466 opportunity. It serves as a checklist and confirmation tool for bidders to attest to their compliance with specific federal regulations and contract clauses.

• Export / Import Control: Requires information on the offeror's export compliance point of contact and representations regarding items furnished under the subcontract being specially designed for military/space applications or being dual-use military/space items.
• Buy American - Construction Materials: Details the domestic preference requirements for construction materials when the work is performed in the United States, including definitions and conditions for using foreign construction materials.
• Rights in Proposal Data & Data-General: Addresses the government's rights to technical data and computer software proposed, including definitions of "proprietary data," "limited rights data," and "restricted computer software."
• Patent Rights: Outlines patent rights retention for subcontracts, differentiating between small businesses, universities, and other non-profit organizations, and includes provisions for requesting patent waivers.
• Buy American Certificate (Supplies): Requires certification regarding domestic or foreign end products for supplies, with specific exemptions.
• Certificate of Independent Price Determination: Certifies that prices have been determined independently and without collusion.
• Certification Regarding Payments to Influence Federal Transactions: Certifies that no Federal appropriated funds have been paid to influence Federal transactions.
• Certification Regarding Responsibility Matters: Requires offerors to certify they are not debarred, suspended, or declared ineligible for federal contracts, and have no delinquent federal taxes.
• Employment Reports on Veterans: Requires certification of submission of the VETS-4212 Report.
• Anti-Kickback Procedures: Certifies that no kickbacks have been provided or solicited.
• Combatting Trafficking in Persons: Requires certifications related to performing work outside the U.S. and implementing compliance plans to prevent prohibited activities.
• Revision Table: Details changes made to the document, including initial release and subsequent updates.

Bidders must carefully review and complete all applicable sections of this document to ensure their proposals meet the government's requirements. Failure to provide accurate certifications may impact the offeror's responsibility determination and the award of the contract. The document specifies different certification requirements based on the proposal's dollar value (≥ $10,000, ≥ $150,000, ≥ $500,000).

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists the minimum wage rates and fringe benefits required for various occupations in the counties of DeKalb and Kane, Illinois, under the Service Contract Act. The document is Revision No. 27, dated December 3, 2025.

This document is crucial for any bidder on a federal contract in the specified geographic area that is subject to the Service Contract Act. It provides the legally mandated minimum wage and benefit rates that must be paid to employees performing work under such a contract. Bidders must ensure their proposed labor costs align with these wage determinations to be compliant and competitive. The document details specific rates for a wide range of occupations, from administrative support to technical and maintenance roles, and also outlines requirements for paid sick leave, vacation, and holidays.

Solicitation / RFP / RFQ

This document is an "Information for Bidders" for Natural Gas Valve Bi-Annual Exercising Services at Fermi National Accelerator Laboratory (Fermilab). Fermi Forward Discovery Group (FFDG) is seeking a subcontractor to perform these services as described in the Statement of Work (SOW) in Exhibit 2.

• Provide Natural Gas Valve Bi-Annual Exercising Services.

• Services include labor, materials, equipment, supervision, safety compliance, and coordination.

• Subcontractor must comply with applicable industry standards, FFDG safety standards, manufacturer recommendations, and utility best practices.

• Technicians must be properly trained, qualified, and certified for gas utility operations.

• Maintain a comprehensive safety program compliant with OSHA, DOE, FFDG, and state/local gas utility regulations.

• Provide detailed reporting for each exercised valve, including identification, location, turns, operational condition, deficiencies, and corrective recommendations.

• Demonstrate quality control procedures and a comprehensive quality assurance program.

• Period of Performance: Estimated to be Base Year (May 04, 2026 – May 03, 2027), Option Year 1 (May 04, 2027 – May 03, 2028), and Option Year 2 (May 04, 2028 – May 03, 2029).

• Contract type: Firm Fixed Price.

• Proposal Due Date: April 3, 2026, by 5:00 PM CST.

• Submission Method: Email to smercil@fnal.gov.

• Proposals must have a minimum acceptance period of ninety (90) calendar days.

• Evaluation will be based on "best value" using a Tradeoff evaluation process, considering Technical Factors (Experience, Approach, Safety, Reporting) and Price.

• Technical factors are as important as price and past performance.

• Proposals must be submitted in two parts: Technical Proposal and Pricing Proposal.

• Offerors must acknowledge any amendments to the RFP.

• NAICS Code: 811310 Commercial and Industrial Machinery and Equipment Repair and Maintenance.

• Small Business Size Standard: $12.5 Million.

• This acquisition is unrestrictive and contains no set-aside provisions.

• Prospective offerors must request any explanations or interpretations in writing by 5:00 P.M. CST on March 20, 2026.

• FFDG reserves the right to cancel the solicitation at any time.

• Subcontractor employees must comply with Fermilab's Real-ID Requirements.

• Subcontractor employees must undergo FFDG's Subcontractor Orientation and CUB Training.

• Offerors taking exceptions or deviations must identify and explain them.

• Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

• Insurance certificates will be required.

• Subcontractors must be approved by FFDG.

• The document lists numerous exhibits including SOW, Drawings, General Terms and Conditions, Insurance Requirements, Proposal Certifications, Proposal Form, Wage Determinations, and Quality Requirements.

Wage Determination

This document is a Wage Determination (No. 2015-5017, Revision No. 31) from the U.S. Department of Labor, Wage and Hour Division, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations in the Illinois counties of Cook, Du Page, and McHenry under the Service Contract Act.

• Occupational Listings: The document provides a comprehensive list of occupations, including administrative support, clerical, automotive, health, information technology, and maintenance roles, along with their corresponding minimum hourly wage rates.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including:
  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00 per week.
  • Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60 per week.
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for various health-related reasons.
  • EO 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022). The minimum wage for covered workers in 2025 is $13.30 per hour, or the applicable wage rate on this determination if higher. This rate is adjusted annually.
• Vacation and Holidays: Specific provisions for paid vacation (based on years of service) and paid holidays (12 per year) are outlined.
• Hazardous Pay: Differentials of 8% or 4% are applicable for positions involving specific hazards related to ordnance, explosives, and incendiary materials.
• Uniform Allowance: Requirements for providing or reimbursing uniform costs, including cleaning, are detailed.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for understanding the labor costs associated with performing services under a contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these minimum requirements to be compliant.

Statement of Work (SOW)

To perform Natural Gas Valve Bi-Annual Grease and Exercising Services and maintain natural gas underground valves.

• Exercise and grease 130 underground steel valves in valve boxes every six months.

• Paint valve covers and label valve boxes as needed.

• Report any non-functioning valves or maintenance issues to the FFDG SC.

• Provide a detailed report for each valve exercised, including date/time of exercise, valve position, and amount of grease added.

• Schedule all maintenance and outages with the FFDG SC.

• Submit all materials (e.g., grease, grease gun) for approval prior to use.

• Bi-Annual Maintenance must be completed within 10 consecutive business days.

• Reports are due one week after Bi-Annual Maintenance is complete.

• Bi-Annual maintenance shall not exceed two times in one calendar year.

• The contract is for one year with two options to renew annually.

• Place of Performance: Fermi National Accelerator Laboratory, Batavia, IL 60510, across Fermilab site in Kane and DuPage counties.

• Work shall occur on business days.

• All labor, materials, equipment, supervision, safety compliance, and coordination are required.

• Materials require prior approval from the SC.

Form / Attachment / Pricing Sheet

This document is Exhibit 8, a Request for Proposal form for "Natural Gas Valve Bi-Annual Exercising Services" at Fermilab. It serves as the official proposal submission document for bidders.

• Project Title: Natural Gas Valve Bi-Annual Exercising Services at Fermilab Campus
• Request for Proposal (RFP) Number: SM-377651
• Date: March 04, 2026
• To: Fermi National Accelerator Laboratory
• Offer Acceptance Period: Ninety (90) calendar days after opening date, unless a longer period is specified by the offeror.
• Bid Guarantee: Must be enclosed, with amount specified.
• Bidder Information: Fields for bidder name, business address, Employer I.D. No., signature, and title.
• Partner Information: Field for the full name of all partners.
• Submission Directions: Envelopes must be sealed and marked as per Paragraph 26.0, Addendum to FL-14.
• Due Date and Time: April 03, 2026, 5:00 PM CST.
• Location: Fermilab Campus, Batavia, IL.
• Submission Method: Proposal submission via the online solicitation platform (Cloud) is encouraged. The completed form must be submitted with the written proposal.

This form is critical for bidders to complete and submit as part of their proposal. It requires specific project details, bidder identification, and confirmation of offer terms. The due date, submission instructions, and contact information are essential for timely and correct proposal submission.

Form / Attachment / Pricing Sheet

This document is a collection of "Equipment Location Plan" drawings for the "Natural Gas System Underground Piping" at Fermilab. These drawings provide detailed maps of the natural gas infrastructure across various areas of the site.

• The drawings depict the layout of natural gas pipes, including size and material (e.g., steel, HDPE, polyethylene).
• Locations of valves, test stations, gas meters, and regulator stations are indicated.
• Each sheet is a "Key Plan" or "Equipment Location Plan" with a scale of 1" = 200'-0".
• The drawings are organized by sheet number and cover different zones of the Fermilab site.
• "For Review Only" stamps are present on many sheets, with dates ranging from February 2021 to March 2021, and some noting "No Changes in Feb 2021" or "No Changes in Feb 2021".

These drawings are crucial for any bidder involved in the "Natural Gas System" opportunity. They provide essential spatial information about the existing underground natural gas piping network, including its extent, components, and locations. This information is vital for understanding the scope of work, planning site access, identifying potential hazards, and accurately estimating resources required for any related maintenance, repair, or installation activities.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)", is a form required for subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet regulatory requirements for procurement by Fermi Forward Discovery Group, LLC.

• Offeror Information: Basic company details including name, address, contact information, number of employees, website, EIN/TIN, DUNS #, NAICS Industry #, and SAM.gov registration status.
• Entity Ownership & Operation: Details on whether the entity is U.S. owned, incorporated, and its operating structure (e.g., Corporation, LLC, Partnership).
• Small Business Classifications: Checkboxes for various small business designations (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Requires reporting of the top five executives' compensation if certain federal funding thresholds are met.
• Accounting System & Responsibility: Inquiries about the offeror's accounting system review status and confirmation of responsible offeror status per FAR 9.104.
• Employment Eligibility Verification: Requirements related to E-Verify.
• Export/Import Control Certifications: Agreement to comply with U.S. export/import control laws.
• Federal Acquisition Regulation (FAR) Certifications: Certifications related to Equal Opportunity, Affirmative Action, and limitations on pass-through charges.
• Certification: A final section for a duly authorized representative to certify the accuracy of the statements and acknowledge compliance.

This form is critical for any entity seeking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete all sections to demonstrate their eligibility, compliance with federal regulations, and business status. Failure to complete this form correctly may prevent award. The certifications are effective for 12 months from the signature date, and changes in status must be promptly reported.

Form / Attachment / Pricing Sheet

This document outlines the specific insurance requirements for subcontractors performing onsite non-professional services at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, minimum coverage limits, and other conditions that must be met.

• General Liability: Each Occurrence and General Aggregate limits specified.
• Automobile Liability: Combined Single Limit for owned, non-owned, and hired vehicles.
• Excess/Umbrella Liability: Coverage for General, Automobile, and Employers Liability.
• Workers' Compensation and Employer's Liability: Statutory limits and specific limits for each accident and disease.
• Supplemental Coverages: May include Aircraft Liability, Builder's Risk, Broad Form Cargo, and Installation Floater, depending on the nature of the work.
• Additional Insureds: Requirements for naming Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the United States Government as additional insureds.
• Notice of Cancellation: Subcontractors must provide written notice of cancellation or material change in coverage.
• Sub-Subcontractor Requirements: Insurance requirements extend to sub-subcontractors.
• Indemnification: Subcontractor is responsible for FFDG's expenses due to non-compliance.

Potential bidders must review these requirements to understand the insurance obligations and associated costs. Compliance with these insurance stipulations is mandatory for performing work under the subcontract and will impact proposal preparation and overall project execution.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Services (01/2025)", outlines the standard contractual terms and conditions that will govern subcontracts for services provided to Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for any service-based subcontract, detailing the rights, responsibilities, and obligations of both FFDG and the subcontractor.

This document covers a wide range of clauses, including but not limited to:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time is of the essence.
• Payment Terms: Invoicing procedures, payment timelines, and audit rights.
• Performance Standards: Requirements for professional, skillful, and competent service delivery.
• Licenses and Permits: Obligation to maintain all applicable licenses and permits.
• Changes and Modifications: Procedures for issuing and handling change orders and modification proposals, including price breakdowns.
• Indemnification and Liabilities: Subcontractor's responsibility for losses, damages, and claims.
• Termination: Conditions under which FFDG may terminate the subcontract.
• Laws and Regulations: Compliance with all applicable federal, state, and local laws, and dispute resolution procedures.
• Site and Facilities Access: Requirements for accessing Fermilab facilities and systems, including restrictions on foreign nationals.
• Environment, Safety & Health (ES&H): Subcontractor's responsibility for protecting health and safety.
• Stop-Work Orders: Procedures and implications of stop-work orders.
• Insurance: Requirements for maintaining specified insurance.
• Labor Standards: Compliance with Service Contract Labor Standards and other labor-related statutes.
• Flow Down Provisions: Incorporation of numerous FAR and DEAR clauses applicable based on subcontract value and type.

This document is critical for any potential bidder as it establishes the fundamental contractual framework. Bidders must review these terms to understand their potential legal and financial obligations, performance expectations, compliance requirements, and the overall structure of the subcontract. Understanding these terms is essential for accurately assessing the risks and responsibilities associated with the opportunity and for preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document, Exhibit A, outlines the "For Subcontractor Safety Other Than Construction" requirements. It details the Environment, Safety, and Health (ES&H) program requirements, work site conditions, reporting and training needs, and specific hazard controls that subcontractors must adhere to when performing work at the Fermilab site.

• Scope of Work & Coordination: Defines roles for ES&H Coordinator, Point of Contact, Service Coordinator, and Task Manager. It also lists numerous federal, state, and industry standards and regulations that must be followed.
• Subcontractor's ES&H Program: Outlines the subcontractor's responsibility for providing a safe environment, including management commitment, assignment of responsibility, training, basic safety provisions, hazard assessment, and waste disposal.
• Reporting & Training Requirements: Details procedures for emergency response, accident reporting, safety records, and required training for employees.
• Work Site Conditions: Covers site access, permits, temporary heat, lighting, ventilation, water, sanitation, hazardous materials, confined spaces, and fall protection.
• Specific Hazard Controls: Includes detailed requirements for ordinary/critical lift operations, work on existing utilities, excavation, personal protective equipment (PPE), burning/welding, temporary heating, electrical work, oxygen deficient hazards, radiation protection, environmental protection, smoking, and drug/alcohol-free workplace.
• Attachments: References Attachment A (Silica Guidance), Attachment B (High Hazard / Off Hours Work), and Attachment C (ES&H Plan Certificate).

This document is critical for any potential bidder to understand the extensive safety and health requirements mandated by Fermilab for all subcontractors. It directly impacts how work must be planned, executed, and documented, influencing resource allocation, training needs, and operational procedures. Bidders must review these requirements to assess their ability to comply and to accurately estimate project costs and timelines.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the quality requirements for services provided by a Service Subcontractor to ensure compliance with subcontract documents. The goal is to manage, control, and document work effectively, including safety, testing, and inspection.

• The Subcontractor is responsible for all activities necessary to manage, control, and document work.

• This includes ensuring adequate Quality Control services for work performed on- and off-site by the organization, suppliers, technical laboratories, and consultants.

• Work activities encompass safety, testing, inspection, and other functions related to the service requirements.

• A Project Quality Control (PQC) Plan is required and must be submitted to FermiForward for review within 10 working days of subcontract award.

• The PQC Plan must be updated to incorporate any changes in scope of work due to directed field changes or supplemental agreements.

• Acceptance of the PQC Plan is required prior to starting work, and acceptance is conditional on satisfactory performance.

• Not explicitly detailed in this section, but the PQC Plan should cover all efforts performed onsite and offsite.

• Corporate Quality Assurance Plan: The Subcontractor must furnish a copy of their corporate Quality Assurance Plan with the bid or proposal. Failure to do so may result in a non-responsive bid.

• Project Quality Control Plan (PQC Plan):

  • A determination will be made if a PQC Plan is required for the project.
  • The PQC Plan must identify personnel, procedures, controls, instructions, tests, records, and forms specific to the project.
  • Key personnel roles (Project Quality Control Manager, project superintendent, competent person) and their qualifications, duties, responsibilities, and authorities must be detailed.
  • The Project Quality Control Manager is responsible for implementing the PQC Plan, interfacing with the Task Manager, maintaining records, attending meetings, assuring QC checks, developing deficiency lists, and submitting reports.

• Appendices: Guidance for Corporate Quality Assurance Plans (Appendix A) and Project Quality Control Plans (Appendix B) are referenced, detailing expected content such as purpose, roles, scope, verification, document control, procedures, suspect/counterfeit items, nonconformance handling, lessons learned, continuous improvement, inspection, testing, commissioning, and turnover records.