Naval Litigation Office - Services in support of the defense of Iranian FMS claims against the United States Government at the Iran - U.S. Claims Tribunal, The Hague, Netherlands

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) designed to ensure the Government effectively and systematically monitors contractor performance for services specified in a Performance Work Statement (PWS). The QASP serves as a tool to verify that the contractor is performing all required services in a timely, accurate, and complete manner.

• Critical Performance Processes and Requirements: Focuses on the timely, accurate, and thorough completion of all contract/task order requirements.

• Performance Standards: Assesses performance based on:

  • Schedule: Adherence to original due dates and established milestones.
  • Deliverables: Conformance to specifications in the PWS, attachments, and Quality Control Plan (QCP) regarding content, quality, timeliness, and accuracy.
  • Cost: Monitoring contractor expenditures through monthly cost vouchers and analyzing the impact of management assertions, due date acceleration, or lack of personnel.
  • Past Performance: Evaluation based on FAR 42.15, including conformance to requirements, workmanship, cost control, schedule adherence, administrative aspects, cooperative behavior, customer satisfaction, and business-like concern.

• Surveillance Methods: Includes random or planned sampling, periodic inspection, and validated customer complaints.

• Performance Measurement Table: Details specific performance elements, requirements, surveillance methods, frequency, and acceptable quality levels for:

  • Contractor Quality Control Plan (QC activities, inspections, corrective actions)
  • Contract Deliverables (furnished as prescribed, 100% inspection)
  • Overall Contract Performance (rated Satisfactory or higher annually)
  • Invoicing (monthly invoices, 100% accuracy)

• Acceptable Quality Levels: Generally requires 100% compliance with the contractor plan, >95% of deliverables submitted timely and without rework, all performance elements rated Satisfactory or higher, and 100% accuracy for invoicing.

• Consequences of Unsatisfactory Performance: May result in termination, loss of future contracts, or non-exercise of options. Contract Discrepancy Reports (CDRs) may be issued for non-acceptable items, requiring a written response within 5 days.

Not explicitly detailed in this document, but it refers to contract/task order performance periods and potential travel requirements.

• Standard of Workmanship: Services must conform to the highest standards in the relevant profession, trade, or field, performed by or supervised by qualified individuals with required licenses.
• Reimbursement of Travel Costs: Outlines specific provisions for travel, subsistence, and labor charges, including per diem rates, air/rail travel (tourist class preferred), private automobile use, and car rental limitations, all in accordance with FAR subpart 31.2 and Joint Travel Regulations.

Other / Unclassified

This document is a Contract Administration Plan (CAP) for Fixed Price Contracts. It delineates the duties and responsibilities of various government personnel involved in contract administration, including the Procuring Contract Office (PCO), Contract Administration Office (CAO), paying office, Contracting Officer's Representative (COR), and Technical Assistant (TA).

This document is relevant to bidders as it outlines the points of contact and the administrative procedures for managing the contract once awarded. Specifically, it details:

• Procuring Contract Office (PCO): Handles pre-award duties, questions during pre-award, Freedom of Information inquiries, changes to contract terms, and post-award conferences.
• Contracting Officer's Representative (COR): Serves as the primary technical interface, monitors contractor performance, reviews invoices and deliverables, and assists with contract modifications. It emphasizes that only the PCO or CAO can modify contract terms and that the COR cannot issue instructions that constitute a contractual change.
• Technical Assistant (TA): Provides routine administrative and monitoring support to the COR, identifying deficiencies, reviewing deliverables, and assisting with reporting, but does not have authority for technical direction.

Understanding these roles helps bidders know who to contact for different aspects of the contract administration and clarifies the government's internal processes for oversight and management.

Amendment / Modification

This document is Amendment No. 1 to a contract, dated May 20, 2026, related to Government Furnished Property (GFP).

This modification pertains to Government Furnished Property (GFP), including details about the contracting officer and contract identification.

No specific impact on proposal deadlines or submission requirements is detailed in this excerpt. The information primarily concerns contract administration and property management.

Solicitation / RFP / RFQ

This solicitation is for litigation support services to assist the Government's defense of Iranian FMS claims. The acquisition will be conducted using a two-step process.

• Step One: Submission of a "Step-One Plan" addressing the mandatory requirement in Performance Work Statement (PWS) Section 3.1.1, which involves establishing and maintaining a State Department fiber optic cable connection and ensuring contractor personnel are eligible for DoD Navy Common Access Cards (CAC). Offerors must also verify possession of an active Top-Secret Facility Clearance (FCL).

• Step Two: Submission of a full proposal by "Viable Competitors" determined in Step One.

• The services are currently provided under contract N0018921CZ105, with reduced PWS requirements for this acquisition.

• The period of performance for the base CLIN is October 1, 2026, to September 30, 2027. Option periods extend through September 30, 2031, with an additional option for FAR 52.217-8 through March 31, 2032.

• Step One Plan Deadline: 3:00 PM EST, June 12, 2026. Submit via email to samuel.a.mccune3.civ@us.navy.mil.

• Step Two Proposal Deadline: 3:00 PM EST, July 07, 2026. Submit via email to samuel.a.mccune3.civ@us.navy.mil.

• Questions Deadline: 3:00 PM EST, June 19, 2026. Submit in writing via email to samuel.a.mccune3.civ@us.navy.mil.

• Evaluation: Step One is evaluated on an Acceptable/Unacceptable basis. Step Two proposals will be evaluated based on Performance Approach, Past Performance, and Socio-Economic Plan, with Performance Approach being the most important factor.

• Proposal Submission: Proposals must be submitted in two volumes: Volume I (Non-price) and Volume II (Price). Volume I has a 15-page limit.

• The Department of War aims to maximize Small Business (SB) participation, requesting prime contractors' subcontracting plans reflect a minimum SB goal of 5%.

• The acceptance period for offers is 120 days from the closing date of the RFP.

• Block 12 on the cover page of the RFP is deleted.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing administrative, professional, and technical support to the Naval Litigation Office (NLO) of the Office of the General Counsel (OGC), Department of the Navy. The support is crucial for the U.S. Government's defense of Iranian Foreign Military Sales (FMS) claims against the United States at the Iran-U.S. Claims Tribunal in The Hague, Netherlands, and for pursuing the U.S. counterclaim against Iran.

• Litigation Support: Assist the Navy OGC and Department of State in managing and supporting the defense of Iranian FMS claims and the U.S. counterclaim.

• Document Management: Coordinate, collect, inventory, analyze, scan, encode, and store millions of documents related to Navy Iranian FMS claims.

• Research and Analysis: Conduct research and locate evidence for individual billing lines and termination charges pertaining to Navy cases. This includes reviewing documentation, identifying deficiencies, and preparing reconciliation reports.

• System Utilization: Utilize various government systems including IDMAS, Documentum, Concordance, Image Silo, IRIS, MISIL, STARS, and CERPS.

• Reporting: Prepare various reports, including management information and research reports, cost and task status reports, status of litigation activities reports, and obligating documents reports.

• Meetings and Reviews: Assist in conducting monthly and quarterly Iran Litigation and Claims Defense Program Reviews, Joint Service Iran Litigation coordination meetings, and Navy FMS Iran Case Reviews.

• Data Reconciliation: Reconcile FMS billing, delivery, and contract records, including identifying and accounting for diverted and disposed Iranian material.

• The PWS does not specify a fixed period of performance but implies a long-term effort, with specific tasks referencing "each year of the contract" and completion within "the first two years of the contract." The work will be performed at contractor or subcontractor facilities within a 150-mile radius of the Washington DC area, with potential travel to The Hague, Netherlands.

• Personnel Qualifications: Contractor personnel must possess SECRET clearances, with the program manager and/or at least one other resource requiring a TOP SECRET clearance.

• System Access: Access to required government information systems will be provided after contract award. A fiber optics cable connection to a secure computer system at the Department of State is required.

• Security: Contractor facilities must meet NARA standards for records storage. Classified documents must be stored in Government Furnished safes.

• Quality Control: A comprehensive Quality Control Plan (QCP) must be developed and maintained.

• Reporting: Regular reporting on cost, task status, and litigation activities is required.

• Deliverables: Various deliverables are specified, including reports, plans, and minutes, submitted in electronic or in-person formats as defined in the PWS and CDRLs.