NAVIGATION, SEAMANSHIP, AND SHIPHANDLING TRAINER (NSST) SPARES

Questions & Answers / Clarifications

This document contains responses from the Government to vendor questions regarding Solicitation SAM-N6134026R0005.

• EVGA Cards / GeForce 50 Series: The Government is no longer requesting specific EVGA cards (e.g., EVGA 3080) or GeForce 50 series cards due to obsolescence. Bidders should not include these items.
• TS6400 Replacement: For the TS6400, the Government requires a specific replacement: TS5420RN3204. This replacement must be rack-mountable, 1U, and have a 4-bay form factor.
• Contract Type: This requirement is for a new contract; there is no incumbent performing these services.
• Proposal Extension: A two-week extension was granted for proposal submittal. The new due date is Friday, March 6, 2026, at 11:00 am.

The clarifications provided affect the specific hardware requirements and the proposal due date. Bidders should ensure their proposals reflect the updated information regarding obsolete parts and the new submission deadline.

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification List for spare parts required for the NSST (Naval Special Warfare Systems Technology) device. It details specific components, their manufacturers, and quantities needed across various naval locations. The justification for each brand name component is provided, emphasizing that these items have been tested and accepted for use within the NSST system.

• Item Number: Sequential identifier for each spare part.
• MFG: Manufacturer of the component.
• Cage Code: Commercial and Government Entity code for the manufacturer.
• OEM P/N: Original Equipment Manufacturer Part Number.
• Description: Detailed description of the component.
• UOI: Unit of Issue (e.g., EA for Each, PK for Pack).
• Quantities: Required quantities for different naval bases (Mayport, San Diego, Sasebo, Norfolk, Pearl, Everett, Yoko, Rota) and a total quantity.
• Brand Name Justification: Explanation for why a specific brand name component is required, often citing testing, integration into the existing security architecture, system compatibility, and the risks associated with introducing unverified alternatives.

This attachment is crucial for bidders to understand the specific, approved components and their required quantities for the NSST system. The detailed justifications highlight the importance of using these exact parts due to established testing, security, and system integration requirements. Bidders must ensure they can supply these specified brand-name components or demonstrate equivalent compliance if allowed, as deviations could impact system functionality, security, and the Authority to Operate (ATO).

Questions & Answers / Clarifications

This document contains responses from the government to vendor questions regarding Solicitation SAM-N6134026R0005.

• EVGA Cards: The government requires the exact EVGA card specified. Substitutions with different vendors or part numbers, even with similar performance, are not permitted.
• TS6400 EOL: For the TS6400, which is End-of-Life (EOL), the government will accept the TS5420RN3204 as a replacement. This replacement must be rack-mountable, 1U, and have a 4-bay form factor.
• Contract Type: This requirement is for a brand new contract; there is no incumbent performing these services.

These clarifications confirm specific product requirements and the nature of the contract, directly impacting vendor product selection and understanding of the opportunity.

Statement of Work (SOW)

This Statement of Work (SOW) defines the contractor's tasks for procuring spares to support the Navigation, Seamanship, and Shiphandling Trainer (NSST) System.

• Procurement and delivery of complete NSST spare kits.

• Kits must include all specified brand name components and part numbers as listed in Attachment 1 (NSST Spares Material List).

• All components and materials must be new and free of defects.

• The contractor is responsible for managing returns of damaged, defective, or non-compliant material, including return shipping and replacements.

• Exception: For EVGA graphics cards (part number 10GP53885KR), certified TAA-compliant refurbished cards are acceptable due to obsolescence and limited new unit availability.

• Contractor must ensure vendors include warranty information with each delivered item.

• Deliveries are required to multiple Navy locations across the United States and Japan, including:

  • Orlando, FL
  • Mayport, FL
  • San Diego, CA
  • Sasebo, Japan
  • Norfolk, VA
  • Pearl Harbor, HI
  • Everett, WA
  • Yokosuka, Japan
  • Rota, Spain

• Deliveries must be coordinated with site Points of Contact (POCs) at least 30 calendar days in advance.

• Delivery drivers must have base access.

• Delivery trucks must be equipped with a liftgate for offloading.

• Contractor shall include designated site POCs and the oversight representative in all delivery coordination communications.

• Shipping tracking numbers must be provided via email to the oversight representative and site-specific tracking information to the relevant POC.

• Contractor shall order all material no later than 30 calendar days after contract award.

• All material shall be delivered within 9 months after contract award.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet listing specific spare parts required for the opportunity. It details the items, manufacturers, cage codes, part numbers, descriptions, units of issue, and quantities needed across various CLINs (Contract Line Item Numbers) corresponding to different locations.

• Item: Sequential numbering of spare parts.
• MFG: Manufacturer of the part.
• Cage: Commercial and Government Entity (CAGE) code for the manufacturer.
• OEM P/N: Original Equipment Manufacturer Part Number.
• Description: Detailed description of the spare part.
• UOI: Unit of Issue (e.g., PK for pack, EA for each).
• CLINs (0001-0009): Quantities required for specific locations (Orlando, Mayport, San Diego, Sasebo, Norfolk, Pearl, Everett, Yoko, Rota).
• Total Qty: Total quantity required across all locations.

This list is crucial for bidders to understand the specific material requirements of the opportunity. It directly informs procurement, stocking, and pricing strategies. Bidders must ensure they can source and supply these exact parts in the specified quantities for each location to accurately prepare their proposals.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: N6134026R0005) for commercial items, specifically "Spares for NSST" at various Naval Station locations (Orlando, Mayport, San Diego, Sasebo, Norfolk, Pearl Harbor, Everett, Yokosuka, and Rota). The solicitation is issued by the NAWCTSD Procurement Group and has an issue date of February 6, 2026, with an offer due date of February 20, 2026.

• The core requirement is the ordering and direct shipment of "Spares for NSST" from the vendor to specified delivery addresses.

• A key note across all line items (CLINs 0001-0009) states that DFARS 252.211-7003, Item Identification and Valuation, is applicable. Contractors must provide DoD unique identification or a DoD recognized unique identification equivalent.

• FOB: Destination for all listed CLINs.

• The contract type is not explicitly stated but indicated as "FFP" (Firm-Fixed-Price) for each line item.

• The period of performance is indicated as "9 mths. ADC" (After Date of Contract) for delivery.

• The estimated value is not stated in the provided pages.

• Offers are due by 12:00 AM on February 20, 2026.

• The solicitation is set aside for "Small Business" (Unrestricted).

• NAICS code is 334111 with a size standard of 1,250.

• Payment instructions are detailed, including the use of Wide Area WorkFlow (WAWF) for submitting payment requests and receiving reports.

• The acquisition is set aside for Small Business.

• Numerous FAR and DFARS clauses are incorporated by reference, covering various aspects of contract performance, payment, and compliance. Key clauses include those related to item identification, payment instructions, and small business subcontracting.

• Inspection and Acceptance Terms are detailed, with inspection and acceptance occurring at various Naval Air Warfare Center locations, primarily in Orlando, FL.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under the Federal Acquisition Regulation (FAR) Subpart 12.6. The procurement is for NSST spare kits and is being solicited as a Small Business Set Aside. The North American Classification System (NAICS) code is 334111 (Electronic Computer Manufacturing) with a size standard of 1,250 employees. The Naval Air Warfare Center Training Systems Division (NAWCTSD) in Orlando, Florida intends to issue a Firm-Fixed-Price (FFP) purchase order.

• The contractor shall order and deliver complete NSST spare kits.

• Each kit must include all brand name components and part numbers specified in Attachment 1, NSST Spares Material List.

• All delivered materials must be new and free of defects.

• The contractor is responsible for managing returns of damaged, defective, or non-compliant material, including shipping and replacements.

• Contract Type: Firm-Fixed-Price (FFP) purchase order.

• Period of Performance: Nine (9) months after contract award.

• Submission Method: Quotes are due no later than February 20, 2026, at 11:00 AM (EST) and must be submitted via e-mail as an MS Word or Adobe PDF attachment to Mark Johnson at mark.e.johnson106.civ@us.navy.mil.

• Quote Content: Must include solicitation number, offeror's name, address, CAGE code, and telephone number.

• Evaluation Basis: Lowest Price Technically Accepted (LPTA).

• Technical Acceptability Criteria:

  • Meeting all technical requirements in Attachment 1 - Statement of Work.
  • Compliance with FAR 19.102(a)(1) and 13 CFR § 121.406.
  • Meeting the delivery date (9 months after award).
  • Vendor must be registered in SAM with the correct NAICS code at the time of proposal receipt.
  • Compliance with the terms and conditions of the solicitation.

• Small Business Set Aside competition.

• The required hardware items are in Attachment 2 – NSST Spares Material List.

• The contractor shall create its own spreadsheet with the Total Clin Price for each location, including shipping costs.

• The manufacturer and part number columns in Attachment 2 are pre-populated.

• The resulting purchase order will consist of nine (9) Contract Line Item Numbers (CLINs).